HomeMy WebLinkAbout12-16-2019 Approved PCSC Minutes no)/✓
- �� ARKS & COMMUNITY SERVICES COMMISSION MINUTES
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A Regular Meeting of the Dublin Parks & Community Services Commission was held on
Monday, December 16, 2019, in the Council Chamber. The meeting was called to
order at 7:00 PM, by Chairperson Michelle Smith McDonald.
1. Call to Order and Pledge of Allegiance
Attendee Name Title Status I
Michelle Smith McDonald Commissioner Chair Present
Matthew Giller Commissioner Present
Joseph Washington Commissioner Present
Sameer Hakim Commissioner Present
Kristin Speck Commissioner Present
Siri Phaneendra Student Representative Present
Vimal Pannala Alternate Commissioner Present
Cm. McDonald asked Student Rep. Phaneendra to lead the Pledge of Allegiance.
2. Oral Communications
2.1. Brief Informational Only Reports from the Youth Advisory and Senior
Center Advisory Committees
Student Rep. Phaneendra reported on the Youth Advisory Committee meeting
held December 11, 2019.
Senior Center Advisory Committee Member, Connie Mack, gave an update on
the December 5, 2019 meeting.
2.2. Public Comment
2.3. 2020 Census Informational Presentation
Bridget Amaya, Assistant Parks and Community Services Director, introduced
Alessia Simmonds, Outreach Manager, for Alameda County, Complete Count
Committee, Census 2020, to give her presentation.
Ms. Simmonds presented the specifics of the item as listed in the staff report.
Cm. McDonald thanked Ms. Simmonds for her presentation and opened the floor
for questions.
The Commissioners asked about the need for phone numbers and reasons for
under representation.
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Ms. Simmonds responded to the questions.
Cm. McDonald shared that she is very familiar with Alameda County's efforts to
partner with public schools to help promote participation from the hard to count
populations.
Ms. Simmonds included that there's a student public service announcement
(PSA) contest to encourage involvement.
The Commissioners thanked Ms. Simmonds for her presentation.
3. Consent Calendar
3.1. Minutes of the November 18, 2019 Meeting of the Parks and Community
Services Commission.
Approved the minutes.
3.2. November PCS Department Monthly Report.
Receive the report.
_.._....._.._....._..-
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Kristen Speck, Commissioner
SECOND: Sameer Hakim, Commissioner
AYES: Giller, Smith McDonald, Washington, Hakim, Speck, Phaneendra
4. Written Communication - None
5. Public Hearing - None
6. Unfinished Business - None
7. New Business
7.1. The Wave Waterpark Summer 2019 Season Report
Ms. Amaya presented the specifics of the item as listed in the staff report.
Cm. McDonald opened the floor for questions.
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The Commissioners asked about the revenue, the reason for the record setting
day, the outcome of the season pass, the usage/tracking of season pass holders,
marketing efforts to other city day camps, and city programs included in total
revenue.
Staff responded to the questions.
Cm. McDonald opened the floor for discussion.
The Commissioners and Staff discussed the concessions, profitability of the
concessions, marketing efforts outside the county, and allowing city day camp
participants to bring their own food.
ACTION:
Received the report.
7.2. Glen the Guide Parks Passport Challenge
Andrea Mendez, Recreation Manager, presented the specifics of the item as
listed in the staff report.
Cm. McDonald opened the floor to questions.
The Commissioners asked about the availability of the program on all phones,
participation by non-Dublin residents, the program's time frame, and extension of
program due to weather issues.
Ms. Mendez responded to the questions.
Cm. McDonald opened the floor to discussion.
The Commissioners expressed enthusiasm and are looking forward to the
program's success.
ACTION:
Received the report.
7.3. Selection of Alternate Dates for January and February 2020 Parks and
Community Services Commission Meetings
Ms. Amaya presented the specifics of the item as listed in the staff report.
Cm. McDonald opened the floor for discussion.
ACTION:
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On a motion by Cm. Hakim, seconded by Cm. Speck, and by a vote of 6-0-0, the
Commission voted to select January 27, 2020 and February 24, 2020 as the
alternate Commission meeting dates for the months of January and February
2020.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Sameer Hakim, Commissioner
SECOND: Kristen Speck, Commissioner
AYES: Giller, Smith McDonald, Washington, Hakim, Speck, Phaneendra
7.4. Residential Holiday Home Decorating Program
Rich Jochner, Recreation Supervisor, presented the specifics of the item as listed
in the staff report.
Cm. McDonald went over the process to the select the winners of each category
followed by selecting the "Best Overall" winner. Cm. McDonald then opened the
floor for discussion.
The Commissioners discussed the scores of their evaluation forms for each
category and then tallied the number of outstanding scores each contestant
received for each category.
Mr. Jochner shared the results for the contestants receiving the highest
outstanding scores for each category as:
• Best Use of Lights: Location H
• Best Lawn Display: Location P
• Best Holiday Theme: Location P
• Best Condo/Apartment: Location N
• Best Neighborhood: Location A
Cm. McDonald then opened the floor for discussion on Best Overall.
The Commissioners discussed the contestants for the Best Overall category and
requested a motion to nominate a contestant.
ACTION:
On a motion by Cm. Washington, seconded by Cm. Speck, and by a vote of 6-0-
0, the Commission voted Location G as the winner for the Best Overall category
for the 2019 Residential Holiday Home Decorating Program.
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RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Joseph Washington, Commissioner
SECOND: Kristen Speck, Commissioner
AYES: Giller, Smith McDonald, Washington, Hakim, Speck, Phaneendra
Cm. McDonald asked the Commission if further discussion was needed for the
individual categories or if the tally sheets are sufficient to decide the winners.
ACTION:
On a motion by Cm. Hakim, seconded by Student Rep. Phaneendra, and by a
vote of 6-0-0, the Commission voted to use the tally sheet to decide the individual
category winners for the 2019 Residential Holiday Home Decorating Program.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Samir Hakim, Commissioner
SECOND: Siri Phaneendra, Student Representative
AYES: Giller, Smith McDonald, Washington, Hakim, Speck, Phaneendra
8. Other Business
The Commissioners provided brief informational reports about a performance held in
San Ramon showcasing the city's dance classes, interest in promoting the Census
2020 public services announcement contest, the maintenance work being completed at
Mape Memorial Park, the Heritage Park signage, the Senior Center Advisory
Committee, and the retirement reception for Chris Foss.
9. Adjournment
Being no further business, the meeting was adjourned by Cm. McDonald at 8:26 PM.
Minutes prepared by Roel Blanco, Recording Secretary
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Par s & Comni y Servic0 Commission Chairperson
ATTEST:
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L Shawn Butler
Parks and Community Services Director
Parks aZ Community Services Commission (December 16,2019
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