HomeMy WebLinkAboutReso 03-20 Approving Amendments to the Contract Services Agreements w Tri-Valley Janitorial Services and Supply Inc & Advanced Integrated Pest MngmntAMENDMENT #1 TO CONTRACTOR SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
TRI-VALLEY JANITORIAL SERVICE AND SUPPLY INC
WHEREAS, on July 1, 2018, the City of Dublin (hereinafter referred to as "CITY")
and Tri-Valley Service and Supply Inc (hereinafter referred to as "CONTRACTOR") entered into
a Contractor Services Agreement for janitorial services and supplies (hereinafter referred to as
the "AGREEMENT"); and
WHEREAS, the existing AGREEMENT has a Not to Exceed amount of
$1,100,220, and
WHEREAS, the CITY and CONTRACTOR now wish to amend the Agreement to
increase the Not to Exceed amount to $1,524,215.00, modifying Sections 2 and 10.10 of the
Agreement.
NOW THEREFORE, for good and valuable consideration, the sufficiency of which
is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 2 COMPENSATION. shall be rescinded in its entirety and replaced with the
following:
COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed
$1,524,215.00 (ONE MILLION FIVE HUNDRED TWENTY-FOUR THOUSAND TWO
HUNDRED FIFTEEN DOLLARS), notwithstanding any contrary indications that may be
contained in Contractor's proposal, for services to be performed under this Agreement. In
the event of a conflict between this Agreement and Contractor's proposal, regarding the
amount of compensation, the Agreement shall prevail. City shall pay Contractor for
services rendered pursuant to this Agreement at the time and in the manner set forth
herein. The payments specified below shall be the only payments from the City to
Contractor for services rendered pursuant to this agreement. Contractor shall submit all
invoices to the City in the manner specified herein. Except as specifically authorized by
City, Contractor shall not bill City for duplicate services performed by more than one
person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor
under this Agreement is based upon Contractor's costs of providing the services required
hereunder, including salaries and benefits of employees and subcontractors of Contractor.
Consequently, the parties further agree that compensation hereunder is intended to
include the costs of contributions to any pensions and/or annuities to which Contractor
and its employees, agents, and subcontractors may be eligible. City therefore has no
responsibility for such contributions beyond compensation required under this Agreement.
2) Section 10.10 Integration shall be rescinded in its entirety and replaced with the
following:
Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A, B, B-SUPPLEMENTAL and C, represents the entire
and integrated agreement between City and Contractor and supersedes all prior
negotiations, representations, or agreements, either written or oral.
3) Except to the extent inconsistent with this First Amendment, the Parties ratify and
confirm all the terms and conditions of the AGREEMENT.
4) The individuals executing this Amendment and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Amendment.
SIGNATURES ON FOLLOWING PAGE
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed
as of the date and year first above written.
CITY OF DUBLIN
Dated:
ATTEST:
By: -avtk
Caroline Soto, City Clerk
L. .
B
Linda Smith, City Manager
TRI-VALLEY JANITORIAL SERVICE AND SUPPLY INC
Dated: By:
4Amyviamona, President
EXHIBIT B-SUPPLEMENTAL
Compensation Schedule
Janitorial Services - Camp Parks Reserve Forces Training Area
Item
Monthly Cost
Annual Cost
Parks Reserve Forces Training Area
Approximately 125,000 square feet of
cleanable office and training areas
$16,522.00
$198,264.00
Tile floor maintenance
$3,875.00
$46,500.00
Total Janitorial Services
$20,397.00
1 $244,764.00
$0.45 per sq ft for tile and carpet initial cleaning
Extra Work:
Rate for scheduled extra work at $29.75 per hour for a minimum of 4 hours for
special events or cleaning requests.
Janitorial Supplies - Camp Parks Reserve Forces Training Area
Est Qty
Cases
Product/Description
Quantity
per Case
Case Price
Annual
Cost
250
Toilet Tissue, 2-ply, 500 sheets/roll
80/500
$ 33.75
$ 8,437.50
650
Multifold Towels, bleached
16/250
$ 21.76
$ 14,144.00
120
40" x 48" or 40" x 46" Trash Liners,
1.8 mil or better
125
$ 36.50
$ 4,380.00
140
33" x 39" Trash Liners,
1.8 mil or better
150
$ 38.03
$ 5,324.20
100
24" x 23" Trash Liners (wastebasket
liners) 0.4 mil or better
500
$ 22.73
$ 2,273.00
60
40" x 46" Clear Trash Liners,
1.7 mil or better
150
$ 36.26
$ 2,175.60
60
33" x 39" Clear Trash Liners,
1.2 mil or better
250
$ 39.67
$ 2,380.20
60
33" x 39" Clear Trash Liners,
1.2 mil or better
500
$ 18.39
$ 1,103.40
80
Toilet Seat Protectors
5000
$ 37.82
$ 3,025.60
200
Pink Hand Soap 6 al/case
4 gal
$ 23.73
$ 4,746.00
20
Sanitary Napkin Receptacle Liners
Approx. 7 1 /2" x 3 3/4" x 10 1 /2"
500
$ 16.53
$ 330.60
Total Janitorial Supplies
$ 48,320.10
Please note, reimbursable expenses are built into rates as identified above. s'.
Contractor shall notify City of any proposed increases to costs no later than 60 days prior to a new Fiscal
Year (July 1 — June 30). Any changes to costs shall be approved in writing by the Public Works
Maintenance Superintendent, or their designee. Any such annual increase shall be calculated based on
the Consumer Price Index for All Urban Consumers (CPI-U) and shall not exceed 3%.
FY19/20
FY20/21
Total
Janitorial Services
$101,985
$252,107
$354,092
Janitorial Supplies
$20,133
$49,770
$69,903
Totals
$122,118
$301,877
$423,995
Invoices shall be submitted electronically to: pwinvoices@dublin.ca.gov no more than once monthly
and as work is completed.
STAFF REPORT
CITY COUNCIL
DATE: January 14, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Amendment to the Agreements with Tri-Valley Janitorial Service and
Supply Inc. and Advanced Integrated Pest Management
Prepared by: Dean McDonald/P.W. Maintenance Superintendent
EXECUTIVE SUMMARY:
The City Council will consider amending the agreements with Tri-Valley Janitorial
Service and Supply Inc. and Advanced Integrated Pest .Management to increase the
areas of service to include Parks Reserve Forces Training Area (Camp Parks) facilities.
These amendments are implementation measures of the Intergovernmental Support
Agreement for Municipal Services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Amendments to the Contract Services Agreements
with Tri-Valley Janitorial Services and Supply Inc. and Advanced Integrated Pest
Management, and approve the budget change.
FINANCIAL IMPACT:
Approval of the amendments to the agreements for janitorial and pest control services
will have no impact on the General Fund. The amendments will increase the not -to -
exceed compensation for these services for the remaining contract terms as follows:
Contractor
Current
Compensation
Amended
Compensation
$
Increase
Contract
Term
Tri-Valley Janitorial
7/1/18 -
Services and Supply Inc
$1,100,220
$1,524,215
$423,995
6/30/21
Advanced Integrated
7/1/19 -
Pest Management
$40,020
$141,727
$101,707
6/30/22
Total $1,140,240 $1,665,942 $525,702
The combined expenditure increase for the remainder of the two contract terms is
$525,702. The combined increase for Fiscal Year 2019-20 is $152,358, which requires
approval of a budget change. Future year expenditures and revenues will be
incorporated in appropriate fiscal year budget requests.
Page 1 of 3
The increase in expenditure will be offset by reimbursement for these services from the
U.S. Army in accordance with the Intergovernmental Support Agreement for Municipal
Services (IGSA). The IGSA includes a provision for the City to charge a fee to cover
the City's administrative costs in managing these services.
DESCRIPTION:
On December 3, 2019, the City Council approved the Intergovernmental Support
Agreement (IGSA) with the U.S. Army Garrison Fort Hunter Liggett for Municipal
Services. The IGSA provides for a partnership between the City of Dublin and the U.S.
Army whereby the City provides services on Parks Reserve Forces Training Area
(Camp Parks) and the U.S. Army pays the City for these services, including an
administrative fee to cover the costs of City oversight and management of service
vendors. For the City to provide the janitorial and pest management services included
in the IGSA, the existing service agreements need to be amended to include Camp
Parks facilities and to increase the total compensation payable for the services.
During development of the IGSA, Camp Parks staff and City staff jointly met and
conferred with both Tri-Valley Janitorial Services and Supply Inc. (TVJ) and Advanced
Integrated Pest Management (IPM) to ensure that they would be able to increase the
scope of their work to include Camp Parks facilities. The proposed amendments to the
Contractor Services Agreements with TVJ and IPM are needed for the City to provide
these contract services on Camp Parks. The attached budget change covers increased
costs for the current fiscal year.
STRATEGIC PLAN INITIATIVE:
Strategy 1 - Assure the City's long-term financial sustainability.
Strategic Objective 1.b - Explore operational efficiencies in delivering service with other
public agencies.
Strategy 3 - Pursue efforts to help strengthen the City's infrastructure and technology.
Strategic Objective 3.a - Work to establish a Public -Public Partnership with Parks
Reserve Forces Training Area (RFTA) Maintenance.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Approving Amendments to Contract Services Agrmts with Tri Valley Jan -
Advanced IPM
2. Exhibit A to the Resolution - Amendment 1 to Contract Services Agreement with Tri-
Valley Janitorial Services
3. Exhibit B to the Resolution - Amendment 2 to Contract Services Agreement with
Advanced Integrated Pest Management
4. Contract Services Agreement with Tri-Valley Janitorial
5. Contract Services Agreement with Advanced Integrated Pest Management
Page 2 of 3
6. Amendment 1 to Contract Services Agreement with Advanced Integrated Pest
Management
7. Budget Change Form
Page 3 of 3
RESOLUTION NO. XX- 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENTS TO THE CONTRACT SERVICES AGREEMENTS WITH
TRI-VALLEY JANITORIAL SERVICES AND SUPPLY INC. AND ADVANCED
INTEGRATED PEST MANAGEMENT
WHEREAS, on December 3, 2019, the City of Dublin (hereinafter referred to as
"CITY") and the U.S. ARMY entered into an Intergovernmental Support Agreement
(hereinafter referred to as the "IGSA") for Municipal Services which include janitorial
services and pest management services; and
WHEREAS, the CITY has Contract Services Agreements with Tri-Valley
Janitorial Services and Supply Inc. and Advanced Integrated Pest Management
(hereinafter collectively referred to as "CONTRACTORS") to provide janitorial services
and pest management services at CITY facilities; and
WHERAS, the CITY and CONTRACTORS now wish to amend their current
agreements to include the IGSA services at facilities on Parks Reserve Forces Training
Area.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby approve Amendment 1 to the Contract Services Agreement with Tri-
Valley Janitorial Services and Supply Inc. and does hereby approve Amendment 2 to
the Contract Services Agreement with Advanced Integrated Pest Management, as
attached hereto as Exhibit "A" and Exhibit "B" to this Resolution.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Amendments, and make any non -substantive amendments, as necessary, to carry out
the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 14th day of January, 2020, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
AMENDMENT #2 TO CONTRACTOR SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
ADVANCED INTEGRATED PEST MANAGEMENT
WHEREAS, on July 1, 2019, the City of Dublin (hereinafter referred to as "CITY")
and Advanced Integrated Pest Management (hereinafter referred to as "CONTRACTOR")
entered into a Contractor Services Agreement for pest control services (hereinafter referred to as
the "AGREEMENT"); and
WHEREAS, on November 12, 2019 the Parties entered into Amendment 1 to
increase the Not to Exceed amount to $40,020.00, and
WHEREAS, the existing AGREEMENT has a Not to Exceed amount of
$40,020.00, and
WHEREAS, the CITY and CONTRACTOR now wish to amend the Agreement to
increase the Not to Exceed amount to $141,727.00, modifying Sections 2 and 10.10 of the
Agreement.
NOW THEREFORE, for good and valuable consideration, the sufficiency of which
is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 2 COMPENSATION. shall be rescinded in its entirety and replaced with the
following:
COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed (ONE
HUNDRED FORTY-ONE THOUSAND SEVEN HUNDRED TWENTY-SEVEN DOLLARS)
($141,727.00), notwithstanding any contrary indications that may be contained in
Contractor's proposal, for services to be performed under this Agreement. In the event of
a conflict between this Agreement and Contractor's proposal, attached as Exhibit A,
regarding the amount of compensation, the Agreement shall prevail. City shall pay
Contractor for services rendered pursuant to this Agreement at the time and in the manner
set forth herein. The payments specified below shall be the only payments from the City
to Contractor for services rendered pursuant to this agreement. Contractor shall submit
all invoices to the City in the manner specified herein. Except as specifically authorized
by City, Contractor shall not bill City for duplicate services performed by more than one
person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor
under this Agreement is based upon Contractor's costs of providing the services required
hereunder, including salaries and benefits of employees and subcontractors of Contractor.
Consequently, the parties further agree that compensation hereunder is intended to
include the costs of contributions to any pensions and/or annuities to which Contractor
and its employees, agents, and subcontractors may be eligible. City therefore has no
responsibility for such contributions beyond compensation required under this Agreement.
2) Section 10.10 Integration shall be rescinded in its entirety and replaced with the
following:
Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A, B-Revised and C, represents the entire and integrated
agreement between City and Contractor and supersedes all prior negotiations,
representations, or agreements, either written or oral.
3) Except to the extent inconsistent with this Second Amendment, the Parties ratify and
confirm all the terms and conditions of the AGREEMENT.
4) The individuals executing this Amendment and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Amendment.
SIGNATURES ON FOLLOWING PAGE
IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be
executed as of the date and year first above written.
CITY OF DUBLIN
Dated: 4 ?�
Linda Smith, City Manager
ATTEST:
i
By:
Z. �
Caroline Soto, City Clerk
ADVANCED INTEGRATED PEST MANAGEMENT
Dated: By: � L
Bruce Romani, President
U&)C� P0440 k
EXHIBIT B-REVISED
Compensation Schedule
City Facilities
Site#
Facility
Floors
Interior
Exterior
Frequency
Total
Monthly
Total
Annual
Building
Building
Rate
Rate
1
City Hall
2
X
X
Monthly
$105
$1,260
100 Civic Plaza
2
Library
1
X
X
Monthly
$75
$900
200 Civic Plaza
3
Public Safety Complex
1
X
X
Monthly
$105
$1,260
6363 Clark Avenue
4
Shannon Center
1
X
X
Monthly
$75
$900
11600 Shannon Avenue
Senior Center
5
7600 Amador Valley
1
X
X
Monthly
$75
$900
Boulevard
Heritage Park & Museum
6
(Old St. Raymond Church
1
X
X
Monthly
$70
$840
& Schoolhouse)
6600 Donlon Way
7
Historic Park (Kolb House)
1
X
X
Monthly
$60
$720
6600 Donlon Way
8
The WAVE
1
X
X
Monthly
$125
$1,500
4201 Central Parkway
9
City Corporation Yard
1
X
X
Monthly
$75
$900
5709 Scarlett Court
10
Fire Station 16
1
X
X
Monthly
$60
$720
7494 Donohue Drive
11
Fire Station 17
1
X
X
Monthly
$60
$720
6700 Madigan Drive
12
Fire Station 18
1
X
X
Monthly
$60
$720
4800 Fallon Rd
oa
City Facilities Total:
$945
$11,340
Camp Parks Reserve Training Forces Area (RFTA) Facilities
Interior
Exterior
Monthly
Yearly
Site#
Facility
Floors
Building
Buildina
Frequency
Total
Total
150
Warehouse
2
X
Repon
$40
$480
162
Warehouse
1
X
Repon
$40
$480
171
Warehouse
1
X
Re oast
$40
$480
275
Visitor Center
1
X
X
Weekly
$25
$300
277
Guard Shack
1
X
X
Weekly
$25
$300
278
Guard Shack
1
X
X
Weekly
$25
$300
Site#
Facility
Floors
Interior
BuildingBuildin
Exterior
Frequency
Monthly
Total
Yearly
Total
282
Guard Shack
1
X
X
Weekly
$25
$300
300
Administrative
2
X
X
Monthly
$25
$600
301
Administrative
2
X
X
Monthly
$50
$600
302
Administrative
2
X
X
Monthly
$50
$600
303
Fitness Center
2
X
X
Weekly
$60
$720
304
Administrative
2
X
X
Monthly
$50
$600
306
Administrative
2
X
X
Monthly
$50
$600
309
Storage
1
X
Monthly
$40
$480
310
Administrative
2
X
Monthly
$50
$600
311
Administrative
1
X
X
Weekly
$50
$600
312
Administrative
1
X
X
Weekly
$50
$600
313
Warehouse
1
X
Monthly
$40
$480
320
Administrative
2
X
Monthly
$50
$600
321
Administrative
2
X
Monthly
$50
$600
330
Administrative
2
X
Repuest on
$50
$600
332
Dining Facility
3
X
X
Weekly
$100
$1,200
334
Warehouse
1
X
Monthly
$40
$480
342
Storage
1
X
Monthly
$40
$480
350
Administrative
1
X
X
Weekly
$50
$600
360
Barracks
2
X
X
Weekly
$50
$600
361
Barracks
2
X
X
Weekly
$50
$600
362
Barracks
2
X
X
Weekly
$50
$600
363
Barracks
2
X
X
Weekly
$50
$600
364
Barracks
2
X
X
Weekly
$50
$600
373
Administrative
2
X
X
Weekly
$50
$600
387
Container Storage
1
X
Repuest on
$30
$360
388
Container Storage
1
X
Repuest on
$30
$360
389
Container Storage
1
X
Repuest on
$30
$360
390
Barracks
2
X
X
Monthly
$50
$600
391
Barracks
2
X
X
Monthly
$50
$600
392
Barracks
2
X
X
Monthly
$50
$600
393
Barracks
2
X
X
Monthly
$50
$600
394
Barracks
2
X
X
Monthly
$50
$600
398
Laundry Facility
1
X
X
Weekly
$50
$600
490
Vehicle Maintenance
1
X
X
Weekly
$40
$480
494
Warehouse
1
X
X
Weekly
$40
$480
495
Admin/Storage
1
X
Upon Request
$50
$600
510
Administrative
2
X
X
Weekly
$50
$600
Site#
Facility
Floors
Interior
Building
Exterior
Building
Frequency
Monthly
Total
Yearly
Total
511
Storage
1
X
Repuest on
$40
$480
512
Storage
1
X
Monthly
$40
$480
514
Administrative
1
X
X
Weekly
$50
$600
515
Storage
1
X
Monthly
$40
$480
516
Vehicle Maintenance
1
X
Monthly
$40
$480
517
Administration
2
X
X
Weekly
$50
$600
521
Administration/Rally
1
X
X
Weekly
$50
$600
522
Storage
1
X
Upon
Request
$40
$480
610
Administrative
1
X
X
Weekly
$50
$600
612
Storage
1
X
Repuest on
$40
$480
620
Administrative
1
X
X
Weekly
$50
$600
628
Admin/Toilet
1
X
Repuest on
$50
$600
635
NEC Node
1
X
Upon
Request
$40
$480
650
Administrative
2
X
X
Monthly
$50
$600
659
Administrative
3
X
X
Weekly
$300
$600
665
Admin/Storage
1
X
X
Monthly
$50
$600
677
Administrative
1
X
X
Monthly
$50
$600
685
Warehouse/Storage
1
X
X
Monthly
$50
$600
791
Admin/Shops
1
X
X
Weekly
$40
$480
1192
Access Control
1
X
Upon
Request
$50
$600
1195
Range OPS/Storage
1
X
Upon
Request
$50
$600
1206
Administrative
1
X
Repuest on
$50
$600
1209
Administrative
1
X
Repuest on
$50
$600
1211
Administrative
1
X
Repuest on
$50
$600
0396A
Baseball Dugout (R)
1
X
Repuest
$25
$300
0396E
Baseball Dugout (L)
1
X
Upon
Request
$25
$300
J1210
Administrative
1
X
Repuest on
$50
$600
MISC
Curbs
1
X
Bimonthly
$25
$300
MISC
Gravel Areas
1
X
Bimonthly
$25
$300
ROEST
Administrative
1
X
Repuest on
$480
$600
R396C
Baseball (Booth)
1
X
Upon
Request
$25
$300
TR490 Showers 1 X Re Upon
$25 $300
Camp Parks RFTA Total $3,380 $40 560
Please note, reimbursable expenses are built into rates as identified above.
Contractor shall notify City of any proposed increases to costs no later than 60 days prior to a new Fiscal
Year (July 1 — June 30). Any changes to costs shall be approved in writing by the Public Works
Maintenance Superintendent, or their designee. Any such annual increase shall be calculated based on
the Consumer Price Index for All Urban Consumers (CPI-U) and shall not exceed 3%.
Year 1
Year 2
Year 3
Total
City Facilities
$11,340
$11,340
$11,340
$34,020
Camp Parks RFTA
$16,900
$41,777
$43,030
$101,707
Contingency
$2,000
$2,000
$21000
$6,000
Totals
$30,240
$55,117
$56,370
$141,727
Invoices shall be submitted electronically to: pwinvoices@dublin.ca.gov no more than once monthly
and as work is completed.
OF Ot�l�f
gig' '& STAFF REPORT
CITY COUNCIL
DATE: January 14, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
SUBJECT: Amendment to the Agreements with Tri-Valley Janitorial Service and
Supply Inc. and Advanced Integrated Pest Management
Prepared by: Dean McDonald/P.W. Maintenance Superintendent
EXECUTIVE SUMMARY:
The City Council will consider amending the agreements with Tri-Valley Janitorial
Service and Supply Inc. and Advanced Integrated Pest Management to increase the
areas of service to include Parks Reserve Forces Training Area (Camp Parks) facilities.
These amendments are implementation measures of the Intergovernmental Support
Agreement for Municipal Services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Amendments to the Contract Services Agreements
with Tri-Valley Janitorial Services and Supply Inc. and Advanced Integrated Pest
Management, and approve the budget change.
FINANCIAL IMPACT:
Approval of the amendments to the agreements for janitorial and pest control services
will have no impact on the General Fund. The amendments will increase the not -to -
exceed compensation for these services for the remaining contract terms as follows:
Contractor
Current
Compensation
Amended
Compensation
$
Increase
Contract
Term
Tri-Valley Janitorial
7/1 /18 -
Services and Supply Inc
$1,100,220
$1,524,215
$423,995
6/30/21
Advanced Integrated
7/1/19 -
Pest Management
$40,020
$141,727
$101,707
6/30/22
Total $1,140,240 $1,665,942 $525,702
The combined expenditure increase for the remainder of the two contract terms is
$525,702. The combined increase for Fiscal Year 2019-20 is $152,358, which requires
approval of a budget change. Future year expenditures and revenues will be
incorporated in appropriate fiscal year budget requests.
Page 1 of 3
The increase in expenditure will be offset by reimbursement for these services from the
U.S. Army in accordance with the Intergovernmental Support Agreement for Municipal
Services (IGSA). The IGSA includes a provision for the City to charge a fee to cover
the City's administrative costs in managing these services.
DESCRIPTION:
On December 3, 2019, the City Council approved the Intergovernmental Support
Agreement (IGSA) with the U.S. Army Garrison Fort Hunter Liggett for Municipal
Services. The IGSA provides for a partnership between the City of Dublin and the U.S.
Army whereby the City provides services on Parks Reserve Forces Training Area
(Camp Parks) and the U.S. Army pays the City for these services, including an
administrative fee to cover the costs of City oversight and management of service
vendors. For the City to provide the janitorial and pest management services included
in the IGSA, the existing service agreements need to be amended to include Camp
Parks facilities and to increase the total compensation payable for the services.
During development of the IGSA, Camp Parks staff and City staff jointly met and
conferred with both Tri-Valley Janitorial Services and Supply Inc. (TVJ) and Advanced
Integrated Pest Management (IPM) to ensure that they would be able to increase the
scope of their work to include Camp Parks facilities. The proposed amendments to the
Contractor Services Agreements with TVJ and IPM are needed for the City to provide
these contract services on Camp Parks. The attached budget change covers increased
costs for the current fiscal year.
STRATEGIC PLAN INITIATIVE:
Strategy 1 - Assure the City's long-term financial sustainability.
Strategic Objective 1.b - Explore operational efficiencies in delivering service with other
public agencies.
Strategy 3 - Pursue efforts to help strengthen the City's infrastructure and technology.
Strategic Objective 3.a - Work to establish a Public -Public Partnership with Parks
Reserve Forces Training Area (RFTA) Maintenance.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Approving Amendments to Contract Services Agrmts with Tri Valley Jan -
Advanced IPM
2. Exhibit A to the Resolution - Amendment 1 to Contract Services Agreement with Tri-
Valley Janitorial Services
3. Exhibit B to the Resolution - Amendment 2 to Contract Services Agreement with
Advanced Integrated Pest Management
4. Contract Services Agreement with Tri-Valley Janitorial
5. Contract Services Agreement with Advanced Integrated Pest Management
Page 2of3
6. Amendment 1 to Contract Services Agreement with Advanced Integrated Pest
Management
7. Budget Change Form
Page 3 of 3
RESOLUTION NO. XX- 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENTS TO THE CONTRACT SERVICES AGREEMENTS WITH
TRI-VALLEY JANITORIAL SERVICES AND SUPPLY INC. AND ADVANCED
INTEGRATED PEST MANAGEMENT
WHEREAS, on December 3, 2019, the City of Dublin (hereinafter referred to as
"CITY") and the U.S. ARMY entered into an Intergovernmental Support Agreement
(hereinafter referred to as the "IGSA") for Municipal Services which include janitorial
services and pest management services; and
WHEREAS, the CITY has Contract Services Agreements with Tri-Valley
Janitorial Services and Supply Inc. and Advanced Integrated Pest Management
(hereinafter collectively referred to as "CONTRACTORS") to provide janitorial services
and pest management services at CITY facilities; and
WHERAS, the CITY and CONTRACTORS now wish to amend their current
agreements to include the IGSA services at facilities on Parks Reserve Forces Training
Area.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby approve Amendment 1 to the Contract Services Agreement with Tri-
Valley Janitorial Services and Supply Inc. and does hereby approve Amendment 2 to
the Contract Services Agreement with Advanced Integrated Pest Management, as
attached hereto as Exhibit "A" and Exhibit "B" to this Resolution.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Amendments, and make any non -substantive amendments, as necessary, to carry out
the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 14th day of January, 2020, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor