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HomeMy WebLinkAbout03-22-1993 Adopted CC MinutesREGULAR MEETING - March 22, 1993 A regular meeting of the City Council of the City of Dublin was held on Monday, March 22, 1993, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:30 p.m., by Mayor Snyder. * * * ROLL CALL PRESENT: ABSENT: Councilmembers Burton, Houston, Howard, Moffatt and Mayor Snyder. None. * * * PLEDGE OF ALLEGIANCE (610-20) Mayor Snyder led the Council, Staff and those present in the pledge of allegiance to the flag. * * * CITIZEN OF THE YEAR AWARD (610-50) Mayor Snyder read and presented a proclamation to Valerie Barnes, who was selected as Dublin's Citizen of the Year. Ms. Barnes stated she had been in the community for 28 years. She offered a very special thanks for the award, particularly to the Dublin Women's Club which was formed in 1965. It is an honor for her to be associated with this organization, and she considered it an honor to live in Dublin. * * * ORGANIZATION OF THE YEAR AWARD (.610-50) Mayor Snyder read and presented a proclamation to a representative of the South Valley Youth Football League, the group selected as Dublin's Organization of the Year. The proclamation was accepted with thanks on behalf of all their sponsors, parents and over 200 kids in the organization. This is -their 25th anniversary and things are looking very bright for them this year. * * * PROCLAMATION - SERVICE ON SENIOR CENTER ADVISORY COMMITTEE (610-50) Mayor Snyder stated a proclamation had been prepared for Rose Jurich for her service on the Senior Center Advisory Committee; however, she was ill and unable to attend the meeting, so it will be presented at a later date. * * * · · [] · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · Regular Meeting March 22, 1993 PROCLAMATION - COMMUNITY SERVICES MONTH (610-50) Mayor Snyder read a proclamation declaring the month of April as Community Services Month in the City and urged all citizens to enjoy their community services programs and to remember those who have contributed to enhance them. The proclamation was presented to Recreation Director Diane Lowart. * * * CUSTOMER SERVICE AWARD FOR APRIL (150-90) City Manager Ambrose presented the April Customer Service Award to Bo Barker, Management Assistant. * * * KICK-OFF OF THE SALE OF HOME COMPOSTING BINS (810-60) Management Assistant Bo Barker stated the Home Compost Education Program is funded through cooperatiVe County and City efforts. He advised that there would be a brief demonstration and then they would sell the first bin to a Dublin resident. Theresa Eade with the Alameda County Home Compost Program advised that the program has been around for over 3 years and they have educated over 4,000 people. Shannon Park has a demonstration garden. One of the biggest barriers to home composting is lack of a bin. They are not easily found in stores and most people can't build them. They have bins available and have sold 1,400 so far. There are 275 bins being sold to Dublin residents and each bin will divert up to 8 tons of material. The bins are guaranteed to last 10 years. Each bin costs $33 and it actually retails for $100. They buy in bulk so they get a significant discount. Mr. Barker stated there is a one-time cost for the City and the program is limited to 275 bins. Liana Smith and her daughter, Laura, pUrchased the City's first bin. Introduction of Sister City Visitor (140-50) Mayor Snyder introduced the Chairman of the Bray Urban Council, Michael Ledwidge, who is visiting from Ireland. Michael's position would be the equivalent of the Mayor of Bray. Bray is Dublin's sister city and is located near Dublin, Ireland. PRESENTATION ON EAST DUBLIN/PLEASANTON BART STATION (10,60-30) Public Works Director Thompson advised that BART has been working through management consultants, Bay Area Transit Consultants (BATC) and architects in the design of the. East Dublin/Pleasanton BART · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · [] · · · Regular Meeting March 22, 1993 station. The station plans are complete and the parking lot plans are about 60% complete. Mr. Thompson advised that there has been 2 items of concern: 1) BART's environmental report specified 3,000 parking spaces for the Eastern Station in the Dublin/Pleasanton two-station scenario and 3,500 parking spaces if the Eastern Station is a single end-of-the- line station. The preliminary plans have indicated 2,464 spaces based on not haVing enough land to provide all of the parking. Staff understood that BART and Alameda County are negotiating to allow BART the necessary land to meet the environmental report parking requirements. 2) The second issue is the reluctance of the BART Board in applying for grant funds for the West Dublin/Pleasanton Station, based on the requirement to construct the Warm Springs Extension prior to the Western Dublin Station. Bob Garrison stated they have come a long way since beginning the environmental process. There is now a lot of activity on 1-580. He thanked City Staff for working very closely with them on the development of the design. They are proposing 3,000 parking spaces, but if there is not a West Station, they then propose 3,500 spaces. He clarified that they can only respond to the technical questions, not those related to funding except to say they are trying to get private funding for the West Station. Chuck Middlebrook showed slides and advised that some of the issues need to be worked out with some of the agencies involved, such as LAVTA. He explained that there are 2 access roads leading into the Dublin Station, and both will be signalized intersections. Mayor Snyder stated he had read in the past that the old Southern Pacific overcrossing was going to be lowered. Mr. Middlebrook stated this was correct. The widening of 1-580 will take place before the stages are built. The new center section will be put in and then they will start the construction. Mayor Snyder stated he was glad to hear LAVTA mentioned. Their concern is an attempt to not have confusion with all the various connector buses that come through. Cm. Burton asked if their plans had an easement for the sewer and water lines. The main line will go right down the freeway and he was concerned that the TWA line may not be on their plan. Mr. Middlebrook stated as far as he knew, everything has been taken care of. Mr. Thompson stated he thought the line would follow the Dublin Boulevard extension. Cm. Burton asked about bicycles. CM - VOL 12 - 110 Regular Meeting March 22, 1993 Mr. Middlebrook advised that they have accounted for this. The Iron Horse Trail is a bike path that comes into the first Caltrans bridge abutment. Riders would then need to get off their bikes and walk the rest of the way into the station. There will be bike racks on the plaza for parking. Cm. Burton stated people who, live here are very conscious of the wind and he noticed that everything was out in the open with no wind breaks. When it rains, this becomes particularly important. Mr. Middlebrook indicated there will be wind breaks in both places. They will have 14 ± feet benches that will have a wind break. Cm. Houston asked when he would be able to take a ride on this thing. Bob Garrison stated they are shooting for service in late 1995. have experienced some delays due to the disadvantaged business program, but they are hoping to make the time up. They Mayor Snyder stated there had been some publicity regarding a meeting one of the BART Directors wants to have out here. Mr. Garrison stated he could not comment on this, although he understood that Director Lewis has some thoughts on parking, etc. They have told him they would be happy to attend his meeting to answer any technical questions. The preliminary and final design are the only contracts to be let thus far. Cm. Moffatt advised that he had always been confused on how they will go through the Dougherty Road/Hopyard Road overpass. Mr. Garrison stated the north side is a new structure. doWn the old structure on the west side and rebuild it. award this contract soon. They will tear They hope to Cm. Houston stated others supposedly understood he was involved with DireCtor Lewis' meeting. He wanted to let BART Staff know that he hadn't even planned to attend the meeting; he was just trying to help with the meeting location. He did not want any hard feelings and clarified his position on this. This is not a BART Board meeting, and so it appears that if Mr. Lewis wants to lease the facility to hold a meeting, he will have to pay the required private rental fees. Mr. Garrison stated they had only offered their services as a technical staff and other than that, they did not know what he was going to do. Bill VanGelder, Pleasanton Traffic Engineer stated BART has done an excellent job working with both cities. He discussed their primary concerns. He understood that the MTC resolution which was passed set a cap at $531 million. BART estimates the cost to be $517 million. They have received $12.6 million in grants and we therefore have more than enough to build both stations. They feel MTC should fund 3 stations. They are trying to determine how much money we will have to CM - VOL 12 - 111 Regular Meeting March 22, 1993 come up with. It was clarified that the funding has nothing to do with the Warm Springs extension. Tom Margrove, BART.Assistant General Manager, stated a third station would have to be from private funds and other than public funds through propositions and the ½¢ sales tax. They are proceeding with the design in case funds are found. Cm. Howard questioned if one BART Director could delay this whole project. Mr. Garrison stated it depends on if he gets the support of the majority of the Board members. Addition of Closed Session (640-30) City Attorney Silver advised that she had received the Court of Appeals decision in the Measure D lawsuit on Friday afternoon after the agenda had been prepared. She suggested that the City Council add a closed session item to the end of the agenda in order that she may discuss this decision with the City Council. This would be added in accordance with Government Code Section 54956.9(a). On motion of Cm. Burton, seconded by Cm. Houston, and by unanimous· vote, the Council agreed to add an emergency closed session. Sign Advertising "The Images" Homes (400-30) Peter Baldo, li617 Silvergate Drive stated he came home last Friday afternoon to discover directly across from his home a large blue Images Homes for sale sign. Several weeks ago, he got a notice about the sign, but it said the sign was to be on Barn Hollow Court. The owner of that parcel cannot see the sign, as she is on a cOrner lot. He felt the notice was a misrepresentation as to the location of the sign. If he had known the sign was going to be on Silvergate Drive, he would have been at the meeting to protest. When he contacted City Staff, they told him that it was a done deal and that it was too late to do anything. Mr. Baldo felt a possible solution might be to relocate the sign to the corner of Silvergate Drive and Barn Hollow Court, where it was supposed to be in the first place. Another solution would be to remove the sign and put it up only on the weekends. He would certainly like this sign out of his view. Mayor Snyder stated he looked into how this happened, and he also was surprised to see the sign there. Even though the Council sees all these types of approvals as they come through, they don't always register. He felt exactly the same as Mr. Baldo, that this location is not appropriate for this type of sign. It would be necessary, however, to discuss the City's options with Legal Counsel. nm n nm n n n n n n nm nnnn nm n n n n n n n n n n n n n n n n Regular Meeting March 9_9_, 1993 Cm. Burton stated he concurred and complimented Mr. Baldo for understanding how to deal with this in coming before the City Council. He agreed that it is an inappropriate sign at this location. Planning Director Tong stated notice for this application was given and the street address was listed. Mr. Baldo received the notice and had an opportunity to attend a meeting when the item came before the Zoning Administrator and the appeal period has expired. He stated he wasn't sure what other recourse Staff has. Mr. Baldo stated the street address does not represent the correct location where the sign has been placed. Mayor Snyder indicated that Mr. Baldo's neighbor probably has some kind of a contract with the Images and it appeared that the City may need to have a different kind of a review process. City Attorney Silver advised that she would prefer to get together with Staff and provide a report to the City Council at the next meeting related to what the City Council's options might be. CONSENT CALENDAR On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the Council took the following actions: Approved Minutes of Adjourned Regular Meeting of February 23, (East Dublin), and Regular Meeting of March 8, 1993; Received the City Treasurer's Investment Report as of February 28, 1993 (320-30); Received the February 1993 Financial Report (330-50); Adopted RESOLUTION NO. 33 - 93 AWARDING CONTRACT 93-04, (600-30) TOPAZ CIRCLE WATER SERVICE LINES TO JARDINE PIPELINE, INC. ($3,690) and authorized the Mayor to execute the agreement; Adopted RESOLUTION NO. 34 - 93 AWARDING CONTRACT 93-02, (600-30) ANNUAL STREET OVERLAY & NORTH AVENUE BIKE PATH TO LES MCDONALD CONSTRUCTION ($439,665.95) and authorized the Mayor to execute the agreement and authorized a change in funding sources for the Annual Overlay as outlined in the Staff Report; CM - VOL 12 - 113 Regular Meeting March 22, 1993 Adopted RESOLUTION NO. 35 - 93 AWARDING CONTRACT 93-01 (600-30) DOWNTOWN STREET LIGHT ADDITIONS TO STEINY & COMPANY ($52,759) and authorized the Mayor to execute the agreement; Approved Warrant Register in the amount of $530,920.09 (300-40). PUBLIC HEARING-AMENDMENT TO MUNICIPAL CODE SECTION 4.20.160 RELATING TO REGULATION OF MASSAGE ESTABLISHMENTS (450-20) Mayor Snyder opened the public hearing. Chief Building Official Taugher presented the Staff Report and advised that Section 4.20.160 of the Dublin Municipal Code specifies construction requirements for toilet rooms, bathrooms and showers, steam rooms and similar facilities for massage establishments. The Dublin Building and Plumbing Codes also regulate these facilities. A significant difference relates to requirements of materials which can be used and the height for the walls of toilet rooms and bathrooms. An Ordinance was being proposed which would revise the requirement for toilet and bathrooms to agree with the Building Code. Mr. Taugher advised that a massage application has gone through the building permit process. Cm. Burton complimented Staff on trying to make things more simple. He asked if this particular change was being made for sanitation purposes. Mr. Taugher responded that quite frankly, it was put in years ago to regulate a social problem through restrictions. Cm. Moffatt asked if the concept was just to delete this requirement. Mr. Taugher stated the change would be from requiring 6' of tile to 4'' of hard non-absorbant surface. There is an application pending, with the use permit becoming effective on March 25th. Carol Bondi stated she has the massage establishment that requested that Staff look into this. It sounded as if a resolution was forthcoming to this problem and she thanked the Council. Mayor Snyder closed the public hearing. Cm. Burton stated he felt this was excellent example of Staff response to a situation. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council, on an urgency basis, adopted CM - VOL 12 - 114 Regular Meeting March 22, 1993 ORDINANCE NO. 2 - 93 AMENDING SECTION 4.20.160 OF THE DUBLIN MUNICIPAL CODE RELATING TO THE REGULATION OF MASSAGE ESTABLISHMENTS PUBLIC HEARING - PA 91-099 HANSEN HILL RANCH DEVELOPMENT AGREEMENT 1992-93 ANNUAL REVIEW (600-60) Mayor Snyder opened the public hearing. Associate Planner Choy presented the Staff Report and advised that in conformance with the conditions of'the Development Agreement and Section 8.12.140 of the Dublin Municipal Code~ the City Council must hold a public hearing to conduct an annual reView of the Hansen Hill Ranch Development Agreement. Mr. Choy advised that on March 12, 1993, the City received a letter from Michael Toohey, President of Toohey Homes Ltd., who is the agent for California Pacific Homes, Inc. (formerly Donald L. Bren Company), which references the $190,728 payment made to the City for Phase I park in-lieu fees. The letter also conveys the intention of California Pacific Homes, Inc., to postpone the start of the project for at least one more year, due to the existing economic conditions which, because of the substantial expenditure necessary to complete Phase I, does not present a favorable market risk. Mr. Choy indicated that the Improvement Plans and the Final Map for Phase I are close to receiving final approval from the Public Works Department. In summary, Staff felt that the Developer has'demonstrated good faith compliance with the provisions of the Development Agreement. Cm. Burton asked if there was any question that this project will be built under the present configuration or layout. Mr. Choy indicated that the Applicant was present and could address this. There is a current tentative map approved and there is a substantial investment that has been made toward the first phase of the project. Cm. Moffatt asked when the tentative map was authorized. Mr. Choy stated he thought the first phase was approved in 1989 and then extended in 1992. It will be valid through the year 2000. Michael Toohey stated the Bren Company has invested an enormous amount of money in the project. There is a lot of grading that has to be done and a decision was made that it is just too risky to go forward with the project at this time. If the City is concerned that the product is to be changed, they would have to come back to the City CM - VOL 12 - 115 Regular Meeting March 22, 1993 anyway. The product is well designed; it is just that homes pushing $400,000 are moving very slowly. Mayor Snyder asked if California Pacific Homes is a new name for the Bren Company. Mr. Toohey responded yes, they simply changed the name and there is no other change. Cm. Burton stated he appreciated the concerns of the market and hoped that when they do go forward they will make a commitment to get the whole project done and not leave the City with a half completed project. Mr. Toohey assured the City that with their enormous investment, there will be a lot of people looking to make sure they do it right. Mayor Snyder closed the public hearing. On motion of Cm. Houston, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 36 - 93 ESTABLISHING FINDINGS TO SUPPORT GOOD FAITHCOMPLIANCE FOR PA 91-099 HANSEN HILL RANCH DEVELOPMENT AGREEMENT 1992-93 ANNUAL REVIEW FINANCING COST REDUCTIONS ON DUBLIN CIVIC CENTER (340-70 & 600-30) Assistant City Manager Rankin presented the Staff Report and advised that there is an opportunity for the City to reduce the amount of annual lease payments on the Civic Center by more than $130,000 per year between 1994-1999. Staff also proposed a plan to allow for total defeasance in 1999. Mr. Rankin discussed the background of the Civic Center Certificate of Participation financing, the goals to consider in structuring a revised financing payment plan, options analyzed, and assumptions used in the 3 scenarios presented. Mr. Rankin stated the 3 scenarios considered were: 1) Current situation with the City making payments in accordance with the 1988 COP payment schedule. 2) Defeasance of the 1988 COP issue with a deposit of approximately $9.1 million on May 1, 1993 from the General Fund Reserve into an escrow account. The City would continue to make the scheduled lease payments between 1994 and 1999 and the escrow account would pay off all certificates maturing after 1999. 3) Refinancing of the 1988 COP's structured t© provide a significant annual lease payment savings between 1994 and 1999, with the City making a deposit from the General Fund Reserves on February 1, 1999 to defease all outstanding certificates. · · · · · · · · [] · · · · · · · · · · · · · · · · · · · · · · · · · · CM - VOL 12 - 116 Regular Meeting March 22, 1993 Staff recommended that the Council authorize pursuit of Scenario 3 and also that the City Council establish a Civic Center Project Reserve of $14,060,000. These funds would reduce the General Fund Reserve. A Resolution would be adopted which would recognize that these funds were set aside for the purpose of defeasing the COP's outstanding in 1999. These funds would not generally be available for other needs, however, any interest earnings could be used as a General Fund Reserve. Mr. Rankin advised that in order to proceed with the recommended scenario, it will be necessary to engage the services of Financial Consultant and Bond Counsel. These services are typically provided on a contingent basis. The firm of Rauscher Pierce Refsnes, (RPR) Inc., has worked with the City on 3 financings and Staff felt their past performance and knowledge would benefit the City. Ms. Virginia Horler would serve as the principal assigned to this project. Their fee would be 1.4% of the amount issued. The firm of Brown & Wood, who served as the Underwriter's Counsel for the 1988 COP issue presented a very competitive fee. In addition, this firm is currently working with the Dublin Unified School District on a possible General Obligation Bond issuance. Mr. David Casnocha will be the principal in charge of this project. Their fee would be $35,000, which represents a significant discount from the fee paid in 1988 to a different firm. Virginia Horler with RPR displayed charts and graphs on, overhead transparancies to illustrate the benefits of this refinancing. Their firm was formed about 58 years ago and they serve primarily markets in California, Arizona and Texas. She stated she has worked on over 45 issues of Certificates of Participation for various cities and counties throughout California. Cm. Burton asked if the figures shown would indicate the City could pay off the debt. Ms. Horler stated the City could pay it off in 1999 without a significant premium. Cm. Burton qUestioned the difference between refinancing and giving the bond holders their money or letting them find another place to put their money. Ms. Horler stated the City would be charged a significant amount of money just for the priviledge of calling the bonds. In refinancing, there are additional COP's sold in order to deposit into an escrow account an amount to pay them off in 1999. Mr. Rankin stated there are still certificates out in the 1985 issue. Cm. Houston asked if 2% would be the penalty to pay it off today. Ms. Horler stated they cannot be called before 1999. The investors are guaranteed this. Cm. Moffatt asked if the $1.7 million in reserves would draw interest. · · · · [] · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · CM - VOL 12 - 117 Regular Meeting March 22, 1993 Ms. Horler stated yes, it is earning interest and the city receives a contribution each year toward the lease payments. Cm. Moffatt asked how much it costs to refinance. Ms. Horler stated there is about a 2% cost. Cm. Houston stated according to his calculations, the cost would be $465,130. Ms. Horler advised that the City's current rating is BAA. When this rating was given, the City had not yet built the Civic Center. They feel there would be a strong chance to get bond insurance now and this would change the rating of the new certificates to AAA. Cm. Houston questioned the cost of issuance. Ms. Horler stated this wOuld include legal bond counsel, printing, trustee fees, etc., and would be $125,000. Cm. Houston questioned what the transfer of proceeds policy was. Ms. Horler explained that if you refund outstanding tax debt, you have to pay a penalty. In this case we still have the 1985 and 1988 COP's and the penalty for doing a third time issuance is what. this relates to. Cm. Houston advised that $590,000 would be the true cost to do this. Mr. Ambrose explained that we will need to issue more certificates to refinance more than the $17,230,000. When this was reviewed in July, 1992, the figures weren't there. However, there is a real net savings to our budget if we lock in today. Cm. Burton asked if it would be prudent to pay off the debt in 1999. Mr. Ambrose stated it depends on what the interest rates are. Cm. Burton asked if they would be making a commitment that locks in a future Council. Mr. Ambrose advised that they would be if they adopt the second scenario proposal, but not the third scenario, which Staff was recommending. Cm. Houston felt the only advantage to escrowing the money is that we can lock in the 1999 rates. Ms. Horler stated they were looking at an investment as opposed to a cost. It is a good time to borrow, but a bad time to invest. Cm. Houston stated he did not feel rates will be going up substantially and he therefore favored paying off the debt in 1999. CM - VOL 12 - 118 Regular Meeting March 22, 1993 Cm. Moffatt asked if we would get into an arbitrage situation with the Federal Government if rates go up. Ms. Horler responded no, there would be no tracking of arbitrage. City would benefit from the interest earnings with no rebate restrictions on them of any kind. The Mr. Ambrose pointed out that we have a major asset in this building. The City Council looked at the potential growth in the community and that was how we decided to build this size building instead of getting into a future add-on situation the way neighboring cities have. Staff is proposing a method of saving a substantial amount of money for the residents of the community. Mr. Rankin advised that the underwriting firm and bond counsel typically work on a contingency basis and are paid at the end of the issue, so the only expenses would be for the credit rating and some small incidental costs. Cm. Burton asked how long it will take for the City to get the costs back. Mr. Ambrose stated Staff has been looking for revenue sources lately and there are some real advantages to setting the money aside in some kind of a fund. Cm. Houston stated it appears we have an opportunity to take advantage of the best of both worlds. Cm. Houston then made a motion, which was seconded by cm. Burton, to go forward with refinancing but also to set aside funds in whatever instrument is appropriate to pay off the debt in 1999. Mr. Ambrose advised that the Council did not have an analysis of this option before them, as this was not one of the 3 scenarios reviewed. Ms. Horler discussed the figures and advised that if interest rates go up, under this option, the City would lose money. She discussed the basic differences between the 2 proposals. Mayor Snyder stated he felt the Council needed to take the advice of the money managers in these types of matters. Cm. Houston stated his real goal is to get it paid off in 1999. In 1999, our operating situation will be enhanced greatly and that is the real payoff. Ms. Horler stated the issue is simply how do we get there from here. Cm. Burton asked if there was any way to do the same thing and not pay $600,000 to borrow our own money. CM - VOL 12 - 119 Regular Meeting March Z2, 1993 Mr. Rankin advised that the RPR discount rate is the same as was quoted last time, and it is at the very lowest end of the scale. counsel is also charging us very little. Bond Cm. Moffatt stated he wanted to clarify Staff's recommendation. Ms. Horler explained the third scenario and said that approval tonight would be authorization to get ready. Cm. Houston questioned the time frame. Ms. Horler stated it takes 75 days to put one of these together. They would set a pricing date and this would be when it funds. Her fees are not paid until the end of the bond deal. The Council called for the question on Cm. Houston's motion. The motion was restated. Cm. Houston made a motion, which was seconded by Cm. Burton, to go forward with the refinancing and set aside funds in whatever instrument is appropriate to pay off the debt in 1999. This motion was defeated due to a majority of NO votes. On motion of Cm. Moffatt, seconded by Cm. Howard, and by majority vote, the Council agreed to pursue Scenario 3, and adopted RESOLUTION NO. 37 - 93 AUTHORIZING STAFF TO ENGAGE SPECIAL LEGAL COUNSEL AND UNDERWRITER IN CONNECTION WITH REFUNDING CERTIFICATE OF PARTICIPATION PROCEEDINGS (Brown & Wood/Legal Counsel 600-30) (Rauscher Pierce Refsnes, Inc./Underwriting Services 600-30) Cm. Houston voted against this motion. 1993-94 REVENUE OPTIONS (330-Z0) City Manager Ambrose stated that in February, the City. Council was presented with a report on the 1993-94 City Budget shortfall in the event that the Governor's Budget proposal is enacted. The City's shortfall was estimated to exceed $1 million. At that time, the Council gave Staff direction that 50% of the shortfall should come from expenditure reductions and 50% should come from revenue enhancements. Staff was also directed to prepare a report which provided the City Council with more information regarding the various revenue raising optiOns available to the City. Mr. Ambrose reviewed the report which identified options by revenue type. These included: 1) Building Permit Fees - $93,000 additional revenue; 2) Encroachment Permits - $8,000 additional revenue; 3) Pre- Planning Applications for Development Projects - $3,000 additional revenue; 4) Minor Planning Applications - $43,000 additional revenue; 5) Fix-It Ticket Sign-Offs - $1,900-$5,000 additional revenue; 6) Fireworks Permits - $3,300 additional revenue; 7) Fire Inspection · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · Regular Meeting March 22, 1993 Services Required by Other Agencies - $3,335 additional revenue; 8) Recreation Fees - $51,325 additional revenue; 9) Towed and Stored Vehicle Release Fee - $2,130-$4,260 additional revenue; 10) Criminal Background Check Fee - $3,000 additional revenue. The policy changes and/or transfer of cost of service to property owners section included: 1) Safety Repair of Sidewalks - $50,000 revenue/avoided cost. A section on assessments included: 1) Emergency Medical Service First Responder Service - approximately $25,000 revenue generated; 2) Assessment for Fire Suppression services - revenue generated would vary depending upon assessment; 3) Street Lighting & Landscape Assessment District - revenue generated varies with amount of assessment. Utilizing City assets to generate additional income included: 1) Lease Civic Center Office Space; 2) Sell/Lease Unimproved Civic Center Property. A section on taxes included: 1) Transient Occupancy Tax - additional revenue of approximately $11,850 for each 1% increase; 2) Utility Users Taxes - additional revenue varies depending upon utilities taxed and amount of tax; 3) Real Documentary Transfer Tax - additional revenue varies depending upon amount of tax increase. The final section dealt with other means of generating revenue and included: 1) Library SerVice Funding - the City's current subsidy could be covered by revenue generated; 2) Enhance ColleCtions - Up to $8,650 revenue generated. Mr. Ambrose stated of those revenue options identified in the report, all options could be implemented to take effect in Fiscal Year 1993-94 with the exception of: Fireworks Permits; EMS Assessments; Fire Assessments; and Library Funding. Mr. Ambrose suggested that the City Council take a two-tiered approach and identify thoserevenues which should be pursued immediately, and those which should be pursued once the impact of the State Budget on the city is known. The Council reviewed the report and provided concurrence as follows: Section A. 1. Building Permit Fees - Pursue 2 Encroachment Permits - Pursue 3..Pre-Planning Applications for Development Projects - No 4. Minor Planning Applications - No 5. Fix-It Ticket Sign-Offs - Pursue 6. Fireworks Permits - No 7. Fire Inspection Services Required by Other Agencies - Pursue 8. Recreation Fees - Pursue 9. Towed and Stored Vehicle Release Fee - Pursue 10. Criminal Background Check Fee - Pursue CM - VOL 12 - 121 Regular Meeting March ZZ, 1993 Section B. 1. Safety Repair of Sidewalks - Pursue Section C. 1. Emergency Medical Service First Responder Service - Pursue 2. Assessment for Fire.Suppression Services - No 3. Street Lighting & Landscape Assessment District - Pursue (Add another $18 for 1993-94 tax year.) Section D. 1. Lease Civic Center Office Space - No 2. Sell/Lease Unimproved Civic Center Property - No Section E. 1. Transient Occupancy Tax - No 2. Utility Users Taxes - No 3. Real Documentary Transfer Tax - Pursue Section F. 1. Library Service Funding - Council to be kept posted. Staff will address reducing subsidy as part of the proposed budget. 2. Enhance Collections - Pursue through use of a collection agency. Cm. Houston stated he calculated the total to be about $459,000. OTHER BUSINESS Upcoming Meetings (610-10) Mr. Ambrose reminded the Council of upcoming meetings: 1) DRFA Board meeting Closed Session at 5:30 p.m., March 23, 1993; 2) Goals & Objectives meeting at 7:30 p.m., March 23, 1993; 3) Tri-Valley Council meeting at 6:00 p.m., March 24, 1993; and 4) Tri-Valley Council growth management meeting at 8:00 a.m., April 12, 1993. Legal Action Against State (330-80) Cm. Burton referenced a letter received related to stopping the State from taking our taxes. He asked if Dublin was going to do anything. Mr. Ambrose advised that Staff would respond to City Council direction. Cm. Burton asked if the League of California Cities is doing anything. Ms. Silver advised that the City of Alhambra filed a lawsuit asking the Supreme Court to hear the matter without having to start at the trial court level. * * * · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · CM - VOL 12 - 122 Regular Meeting March 22, 1993 Housinq Authority Conference (430-90) Cm. Burton stated he had just returned from spending 6 days in Washington, D.C., at a 'housing authority conference. As far as he was concerned, this was a waste of time and money. The meetings were all geared toward directors rather than commissioners. It cost the Housing Authority about $1,500 for him to attend and he thought Cm. Moffatt, who also attended would agree. These types of things should be reviewed very carefully in the future. CLOSED SESSION ADDED (640-30) At 11:25 p.m., the Council recessed to a closed session which was added to the agenda to discuss pending litigation, Measure D, in accordance with Government Code Section 54956.9(a). ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 11:55 p.m., to the Goals & Objectives Meeting to be held on Tuesday, March 23, 1993. Also, the public hearing will continue related to the East Dublin General Plan Amendment Study on Tuesday, March 30, 1993, in the Regional Meeting Room, at 7:00 p.m. CM - VOL 19- - 19-3 Regular Meeting March 29_, 1993