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Home My WebLink About4.1 - 2857 Draft Minutes of the September 17 2019 Reg Page 1 of 1 STAFF REPORT CITY COUNCIL DATE: October 1, 2019 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Approval of the September 17, 2019 Regular City Council Meeting Minutes Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the September 17, 2019 Regular City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the September 17, 2019 Regular City Council meeting. FINANCIAL IMPACT: N/A DESCRIPTION: The City Council will consider approval of the minutes of the September 17, 2019 Regular City Council meeting. STRATEGIC PLAN INITIATIVE: N/A NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Draft Minutes of the September 17, 2019 Regular City Council Meeting MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING – SEPTEMBER 17, 2019 DUBLIN CITY COUNCIL MINUTES 1 REGULAR MEETING SEPTEMBER 17, 2019 Closed Session 6:30 P.M. I. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Christopher L. Foss, City Manager Unrepresented employees: Accountant Administrative Aide Administrative Services Director/Finance Director Administrative Technician Assistant Civil Engineer Assistant Director of Administrative Services/Finance Assistant Director of Parks & Community Services Assistant Director of Community Development Assistant Planner Assistant Public Works Director/City Engineer Assistant to the City Manager Associate Civil Engineer Associate Planner Budget Analyst Capital Improvement Program Manager Chief Building Official City Clerk City Clerk/Records Manager Code Enforcement Officer Community Development Director Deputy City Clerk Economic Development Director Economic Development Director/Public Information Officer Environmental Coordinator Environmental Technician Executive Aide Finance Technician I Finance Technician II Financial Analyst Graphic Design and Communications Coordinator Heritage Center Director Heritage & Cultural Arts Manager Housing Specialist Information Systems Manager Information Systems Technician I Information Systems Technician II Management Analyst I DUBLIN CITY COUNCIL MINUTES 2 REGULAR MEETING SEPTEMBER 17, 2019 Management Analyst II Network Systems Coordinator Office Assistant I Office Assistant II Parks & Community Services Business Manager Parks & Facilities Development Coordinator Parks & Community Services Director Permit Technician Plan Check Engineer Plans Examiner I Plans Examiner II Planning Manager Principal Planner Public Works Director/Assistant City Engineer Public Works Inspector Public Works Maintenance Superintendent Public Works Manager Public Works Technician I Public Works Technician II Public Works Transportation and Operations Manager Recreation Coordinator Recreation Manager Recreation Supervisor Recreation Technician Senior Accountant Senior Civil Engineer Senior Code Enforcement Officer Senior Finance Technician Senior Management Analyst Senior Office Assistant Senior Planner Senior Public Works Inspector Special Project Manager II. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Christopher L. Foss, City Manager Unrepresented employees: Assistant City Manager and Human Resources Director III. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager IV. PUBLIC EMPLOYEE APPOINTMENT Title: City Manager V. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: APN 941-0305-028-00 Agency negotiator: Christopher L. Foss, City Manager Negotiating parties: ASVRF Dublin Place, LP Under negotiation: Price and terms of payment DUBLIN CITY COUNCIL MINUTES 3 REGULAR MEETING SEPTEMBER 17, 2019 1. Call to Order and Pledge of Allegiance – The meeting was called to order at 7:04 p.m. by Mayor Haubert. The pledge was led by a student from Dougherty Elementary and recited by the City Council, Staff, and those present at the meeting. Attendee Name Title Status David Haubert Mayor Present Melissa Hernandez Vice Mayor Present Arun Goel Councilmember Present Jean Josey Councilmember Present Shawn Kumagai Councilmember Present 2. Report on Closed Session By consensus, the City Council agreed to reconvene to Closed Sessio n after the end of the regular meeting. 3. Oral Communications 3.1. Recognition of Green Gator and Junior Green Gator Swim Teams The City Council presented the certificates of recognition. 3.2. Presentation by Diversity Inclusion Alliance The City Council received the presentation from Regis Harvey and Michael Karami, members of Diversity Inclusion Alliance. 3.3. Employee Introduction: Christian Kalinowski The City Council welcomed the new Dublin Staff member. 3.4. Public Comment Michael Utsumi, Dublin resident, provided public comment. Angelica Colmenares, Dublin resident, provided public comment. Mansi Tuli, Dublin resident, provided public comment. 4. Consent Calendar 4.1. Approved the minutes of the September 3, 2019 Regular City Council meeting. DUBLIN CITY COUNCIL MINUTES 4 REGULAR MEETING SEPTEMBER 17, 2019 4.2. Adopted RESOLUTION NO. 93 – 19 APPROVING A CONTRACTOR SERVICES AGREEMENT WITH PRECISION EMPRISE LLC DBA PRECISION CONCRETE CUTTING FOR SIDEWALK INSPECTION AND REPAIR SERVICES 4.3. Adopted RESOLUTION NO. 94 – 19 APPROVING THE AMENDMENT TO THE AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. FOR THE PROVISION OF CROSSING GUARD SERVICES FOR FISCAL YEAR 2019-20 4.4. Adopted RESOLUTION NO. 95 – 19 APPROVING AN AGREEMENT WITH TELLART FOR REPLACEMENT PUBLIC ART AT DOUGHERY HILLS DOG PARK 4.5. Adopted RESOLUTION NO. 96 – 19 REDUCING THE SECOND UNIT FEE IN THE TRI-VALLEY TRANSPORTATION DEVELOPMENT FEE PROGRAM TO $0 4.6. Received the Payment Issuance Report. 4.7. Adopted RESOLUTION NO. 97 – 19 ADOPTING THE 2019 ANNUAL REVIEW OF INVESTMENT POLICY AND DELEGATION OF AUTHORITY TO COMPLETE INVESTMENT TRANSACTIONS 4.8. Adopted RESOLUTION NO. 98 – 19 FINDING THAT DEVELOPERS HAVING OBLIGATIONS UNDER ACTIVE DEVELOPMENT AGREEMENTS AND SUPPLEMENTAL AGREEMENTS AS AMENDED, HAVE COMPLIED IN GOOD FAITH WITH THE TERMS AND PROVISIONS OF THE AGREEMENTS DUBLIN CITY COUNCIL MINUTES 5 REGULAR MEETING SEPTEMBER 17, 2019 4.9. Adopted RESOLUTION NO. 99 – 19 AMENDING THE BENEFIT PLAN RESOLUTION NO. 100 – 19 AMENDING THE PERSONNEL SYSTEM RULES RESULT: ADOPTED [UNANIMOUS] MOVED BY: Melissa Hernandez, Vice Mayor SECOND: Arun Goel, Councilmember AYES: Haubert, Hernandez, Goel, Josey, Kumagai 5. Written Communication – None. 6. Public Hearing – None. 7. Unfinished Business – None. 8. New Business 8.1. Discussion on the City of Dublin's Sister City Activities Kim Halket, President of Dublin’s Sister City Association, made a presentation and responded to questions posed by the City Council. By consensus, the City Council agreed to make a one-time donation of $5,000 to the City of Dublin’s Sister Association. The City Council agreed to send Mayor Haubert and a Dublin staff member to Bray, County Wicklow, Ireland for a delegation planning trip in December 2019 for a future trip in 2020. RESULT: APPROVED [4 TO 1] MOVED BY: Jean Josey, Councilmember SECOND: Shawn Kumagai, Councilmember AYES: Haubert, Hernandez, Josey, Kumagai NAYS: Goel DUBLIN CITY COUNCIL MINUTES 6 REGULAR MEETING SEPTEMBER 17, 2019 8.2. Update on Dublin's Economic Development Activities The City Council received the presentation. 9. Other Business – Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 8:28 p.m. The City Council reconvened to Closed Session. 9:42 p.m. Report on Closed Session The City Council voted unanimously in closed session to appoint Assistant City Manager Linda Smith as the new City Manager effective January 1, 2020, contingent upon the City Council’s approval of the terms and conditions of an employment agreement to be negotiated between Ms. Smith and the negotiating committee. 10. Adjournment The meeting was adjourned at 9:44 p.m. Mayor ATTEST: ___________________________ City Clerk