HomeMy WebLinkAboutReso 004-88 MayorFacsimileSignRESOLUTION NO. 4 - 88
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE USE OF A FACSIMILE SIGNATURE
FOR THE MAYOR'S SIGNATURE ON
INSTRUMENTS OF PAYMENT UPON THE TREASURER OF THE CITY OF DUBLIN
WHEREAS, on November 24, 1986, the City Council adopted
Resolution No. 136-86, which provided authorization for the
signatures on instruments of payment; and
WHEREAS, the City Council is desirous of changing this
procedure for the sake of operational efficiency due to the
increased number of financial transactions and to continue to
maintain good principles of internal control.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Dublin does hereby adopt the following procedures for
authorization signatures on instruments of payment:
Section 1. Facsimile Signatures on Instruments of
Payment. Except as provided in Section 2, all instruments of
payment, as defined in Government Code Section 5500(b), of the
City of Dublin may be signed by the facsimile signature of the
Mayor, provided that there shall also be appended one manual
signature from either: Vice Mayor, Deputy City Treasurer or City
Treasurer.
Section 2. Signature on Payroll Checks. All payroll
checks drawn upon the Treasurer of the City of Dublin shall be
signed by one manual signature from either the Deputy City
Treasurer or City Treasurer.
Section 3. State Certification of Facsimile Signature.
The Mayor of the City of Dublin shall submit a certified manual
signature to the Secretary of State as required by California
Government Code Section 5501.
Section 4. Security of the Mayor's Facsimile Signature
Stamp. The facsimile signature of the Mayor shall only be used
for those instruments of payment that are identified in this
Resolution. The facsimile stamp of the Mayor's signature shall be
secured in the vault of the City Clerk when not in use. The
Finance Department shall maintain a log in which the date, check
number, payee, and amount of the check is documented for each
instrument of payment upon which the facsimile is used for
endorsement.
Section 5. The City Manager is hereby directed to
revise the City's Accounting Procedures in accordance with this
Resolution. Said procedures will become effective on the date
that the Mayor's facsimile signature is received.
PASSED, APPROVED AND ADOPTED this llth day of January,
1988.
AYES:
Councilmembers Hegarty, Snyder, Vonheeder and
Mayor Jeffery
NOES:
Councilmember Moffatt
ABSENT: None
ATTEST:
City