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Home My WebLink About4.2 - 2638 Propostion 68 Grant Resolution Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: August 20, 2019 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: State of California Proposition 68 Per Capita Program Grant Funding Prepared by: Lisa McPherson, Recreation Manager EXECUTIVE SUMMARY: The City Council will consider Staff’s request to apply for the State of California Proposition 68 Per Capita Program Grant Funding. STAFF RECOMMENDATION: Adopt the Resolution Approving the Filing of Application for Prop 68 Per Capita Grant Funds. FINANCIAL IMPACT: The State of California Proposition 68 Per Capita Program offers cities, counties and special district’s a minimum of $200,000 in grant funding for capital improvement projects. Grant funds can supplement, but not supplant, existing expenditures approved by the City Council. Projects not serving a “severely disadvantaged community” require a 20% match of funds. The City of Dublin median household income does not qualify as severely disadvantaged, so a 20 percent match will be required. Grant funds are allocated based on population and are one -time funds. DESCRIPTION: The City of Dublin is eligible to apply for state grant funding utilizing the Proposition 68 (Prop 68) Per Capita Program. Prop 68 (also known as the Parks and Water Bond Act of 2018), was placed on the ballot via Senate Bill 5 (DeLeon, Chapter 852, statutes of 2017), and was approved by voters on June 5, 2018. Prop 68 funding is available to local governments on a per capita basis for local park rehabilitation, creation, and improvements. Grant recipients are encouraged to utilize awards to rehabilitate existing infrastructure and to address deficiencies in neighborhoods lacking access to the outdoors. Additional funds are available for Per Capita grants to cities and districts in urbanized counties (a county with a population of 500,000 or more) providing park and recreation services within jurisdictions of 200,000 in population. Page 2 of 2 This is not a competitive program; allocations will be calculated based on a questionnaire sent to eligible agencies. The City’s questionnaire was submitted by Staff to the Office of Grants on May 13, 2019. Eligible Projects must be for recreational purposes, either acquisition or development, subject to the following: • Acquisition and development projects cannot be combined. • Up to 5% of the allocation may be used for a Community Access Project. o Costs that occur during the project (public meetings, project management and accounting, interpretive and recreational programming, software, equipment, vehicles, activity supplies, educational and communication materials, and transporting materials or personnel). • Each project requires a separate Application Packet. • Multiple projects may be completed under one contract. • A project can only have one location. o One project that serves several parks is not permitted. • Grantees are encouraged to partner with other grantees on projects. The upcoming revised Parks and Recreation Master Plan will identify projects for consideration of grant funding. The grant funding process is as follows: • September 2019 – The Office of Grants announces grant funding allocations. • November 2019– Deadline for the Office of Grants to receive each agency’s resolution. • January 2020 – Deadline for the Office of Grants to receive grant applications. • March 2020 – Deadline for the City to receive and sign grant funding contracts. • December 2021 – Deadline for project(s) to be completed and open for public use. At the November 5, 2019 Council Meeting, Staff will present a report informing the City Council of the amount of funding the City was allocated, the 20% of matching funds required, and project(s) to which the grant funds will be allocated. Allocations are expected to be announced in late summer 2019. STRATEGIC PLAN INITIATIVE: N/A NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Resolution to Apply for Prop 68 Per Capita Grant Funds RESOLUTION NO. XX - 19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * APPROVING THE FILING OF APPLICATION FOR PROP 68 PER CAPITA GRANT FUNDS W HEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Per Capita Grant Program, setting up necessary procedures governing application(s); and W HEREAS, said procedures established by the State Department of Parks and Recreation require the grantee’s Governing Body to certify by resolution the approval of project application(s) bef ore submission of said applications to the State; and W HEREAS, the grantee will enter into a contract with the State of California to complete project(s); NOW , THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby: 1. Approves the filing of project application(s) for Per Capita program grant project(s); and 2. Certifies that said grantee has or will have available, prior to commencement of project work utilizing Per Capita funding, sufficient funds to complete the project(s); and 3. Certifies that the grantee has or will have sufficient funds to operate and maintain the project(s), and 4. Certifies that all projects proposed will be consistent with the park and recreation element of the City of Dublin general or recreation plan (PRC §80063(a)), and 5. Certifies that these funds will be used to supplement, not supplant, local revenues in existence as of June 5, 2018 (PRC §80062(d)), and 6. Certifies that it will comply with the provisions of §1771.5 of the State Labor Code, and 7. (PRC §80001(b)(8)(A-G)) To the extent practicable, as identified in the “Presidential Memorandum --Promoting Diversity and Inclusion in Our National Parks, National Forests, and Other Public Lands and W aters,” dated January 12, 2017, the City of Dublin will consider a range of actions that include, but are not limited to, the following: (A) Conducting active outreach to diverse populations, particularly minority, low- income, and disabled populations and tribal communities, to increase awareness within those communities and the public generally about specific programs and opportunities. (B) Mentoring new environmental, outdoor recreation, and conservation leaders to increase diverse representation across these areas. ATTACHMENT 1 (C) Creating new partnerships with state, local, tribal, private, and nonprofit organizations to expand access for diverse populations. (D) Identifying and implementing improvements to existing programs to increase visitation and access by diverse populations, particularly minority, low-income, and disabled populations and tribal communities. (E) Expanding the use of multilingual and culturally appropriate materials in public communications and educational strategies, including through social media strategies, as appropriate, that target diverse populations. (F) Developing or expanding coordinated efforts to promote youth engagement and empowerment, including fostering new partnerships with diversity-serving and youth-serving organizations, urban areas, and programs. (G) Identifying possible staff liaisons to diverse populations. 8. Agrees that to the extent practicable, the project(s) will provide workforce education and training, contractor and job opportunities for disadvantaged communities (PRC §80001(b)(5)). 9. Certifies that the grantee shall not reduce the amount of funding otherwise available to be spent on parks or other projects eligible for funds under this division in its jurisdiction. A one-time allocation of other funding that has been expended for parks or other projects, but wh ich is not available on an ongoing basis, shall not be considered when calculating a recipient’s annual expenditures. (PRC §80062(d)). 10. Certifies that the grantee has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Procedural Guide; and 11. Delegates the authority to the City Manager, or designee (Parks and Community Services Director) to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary f or the completion of the grant scope(s); and 12. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. I, the undersigned, hereby certify that the foregoing Resolution Number was duly adopted by the City Council of the City of Dublin. PASSED, APPROVED AND ADOPTED this 20th day of August 2019, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk