HomeMy WebLinkAbout4.11 - 2786 Award of Contract - Striping and Marking Co
Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: August 20, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Award of Contract to Chrisp Company for On-Call Pavement Striping and
Marking
Prepared by: Sai Midididdi, Associate Civil Engineer (Traffic)
EXECUTIVE SUMMARY:
The City Council will consider awarding an On-Call Striping and Marking Contract to
Chrisp Company for the installation and replacement of pavement striping and markings
throughout the City on an as-needed basis.
STAFF RECOMMENDATION:
Adopt the Resolution Awarding a Contract for On-Call Striping and Marking to Chrisp
Company.
FINANCIAL IMPACT:
The lowest responsive bid for the project was $105,550, which represents the unit costs
for pavement striping and markings based on estimated quantities over the three -year
duration of the contract. The Fiscal Year 2019 - 20 operating budget for pavement
striping and markings is $ 53,295. Staff will request City Council appropriate similar
operating budget amounts in future fiscal years.
The striping and markings work on City roadways is funded through the State Gas Tax
Fund and there will be no impact to the General Fund. A construction contingency of
$18,100 is requested for any unforeseen issues on a yearly basis. Sufficient funding is
available in the operating budget to cover the contract and contingency costs.
DESCRIPTION:
Annual operation and maintenance of City streets includes installation or replacement of
pavement striping and pavement markings. Pavement striping and marking services
are specialized and best provided by a separate contract from the City's maintenance
contract with MCE. Although budget for pavement striping and markings is
appropriated annually, Staff proposes a three -year contract for these services in order
Page 2 of 2
to provide a continuity of service from one contractor and to reduce Staff time spent
annually soliciting bids. The scope of work for the contract includes the installation and
replacement of pavement striping and m arkings on an as-needed basis throughout the
City.
Staff solicited bids for an On-Call Striping and Marking Contract on June 24, 2019. The
City received one bid from Chrisp Company for $105,550 on July 18, 2019. Chrisp
Company is a leading contractor in the Bay Area with expertise in installation of
pavement striping and markings. Chrisp Company is often a sub-contractor on street
construction and pavement maintenance contracts and has performed satisfactorily on
several City projects. This contract establishes unit prices for various striping and
marking bid items. Staff has reviewed the bid results, checked references and
necessary licenses, and recommends that the City Council adopt the Resolution
(Attachment 1) awarding the On-Call Striping and Marking Contract to Chrisp Company
as the lowest responsive bidder. Individual task orders will be issued by Staff and will be
priced based on the unit prices provided in the bid documents. To minimize construction
delays and to address any unforeseen work, it is requested that the City Manager be
authorized to approve change orders up to the contingency amount of $18,100 per year
over a period of three years.
This project is exempt under Section 15301 (Existing Facilities) of the CEQA
Guidelines.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report was sent to Chrisp Company.
ATTACHMENTS:
1. Resolution - Awarding a Contract for On-Call Striping and Marking to Chrisp
Company
RESOLUTION NO. XX- 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AWARDING A CONTRACT FOR ON-CALL STRIPING AND MARKING TO CHRISP
COMPANY
WHEREAS the City of Dublin did, on July 18, 2019, publicly open, examine, and declare
the sealed bid for doing the work described in the approved Bid Docum ents and Specifications
for On-Call Striping and Marking Contract, which Bid Documents and Specifications are hereby
expressly referred to for a description of said work and for all particulars relative to the
proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has
recommended that the bid hereinafter is the lowest responsive bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award the On-Call Striping and Marking Contract, to the lowest responsive bidder Chrisp
Company at a bid of One Hundred and Five Thousand and Five Hundred and Fifty Dollars
($105,550), the particulars of which bid are on file in the Office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or his designee to approve the Contract Change Orders based on
the appropriate funds designated for the Contract up to the contingency amount of Eighteen
Thousand One Hundred Dollars ($18,100) per year for a duration of the Contract.
BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to
execute the Contract Agreement with Chrisp Company which expires on June 30, 2022.
PASSED, APPROVED AND ADOPTED this 20th day of August 2019, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk