HomeMy WebLinkAbout4.11 - 2755 Print Services Agreement
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STAFF REPORT
CITY COUNCIL
DATE: July 16, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Approve Wesco Graphics, Inc., Contract Agreement
Prepared by: Shari Jackman, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will consider the approval of a two -year agreement with Wesco
Graphics, Inc., for the printing and distribution of the City's newsletters and activity
guides.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Two-Year Agreement with Wesco Graphics, Inc.,
and Authorizing the City Manager to Procure Services in Excess of $45,000.
FINANCIAL IMPACT:
Funding for these contracted expenditures in Fiscal Year 2019-20 is included in the
Fiscal Year 2019-20 General Fund Budget, and future costs will be included in the
annual budget process. The agreement covers Activity Guide printing through June 30,
2021 as well as Annual Report and City Report printing through June 30, 2021.
DESCRIPTION:
The City has worked for several years with Wesco Graphics, Inc., in the printing of the
City's four annual Activity Guides and the Annual Report and City Report. The City has
been pleased with the quality and service received; however, the Competitive Bidding
policy requirements (Dublin Purchasing Ordinance Section 2.36.100) requires pricing
quotes from a minimum of three sources.
The City requested quotes for services from three companies and received responses
from the following printers:
1. Wesco Graphics, Inc.
2. Fong and Fong Printers and Lithographers
3.James Allyn Printing, Mailing, and Fulfillment Company
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The quote from Wesco Graphics, Inc., for two years of service was $96,698.59; Fong
and Fong Printers provided a quote of $155,469; and James Allyn Printing quoted
$296,323.81.
Chapter 2.36 of the Dublin Municipal Code also requires City Council approval for
procurement of goods and services in excess of $45,000 (DMC 2.36.090). As such,
Staff is requesting that the City Manager be given the authority to purchase pri nting
services through Wesco Graphics, Inc., in excess of $45,000 as needed, and as budget
is available.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Approving Agreement with Wesco Graphics, Inc.
RESOLUTION NO. XX - 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING THE AGREEMENT WITH WESCO GRAPHICS, INC.
WHEREAS, the City of Dublin requires printing services for its City Report, Annual
Report, and seasonal Activity Guides; and
WHEREAS, Staff conducted a Request for Quotes for such services and evaluated
proposals from three service providers; and
WHEREAS, Staff selected Wesco Graphics, Inc. as the vendor with the least-expensive
proposal and the proposal that most closely matches the City’s needs; and
WHEREAS, Section 2.36.090 of the Dublin Municipal Code requires City Council
approval of supplies and equipment with a cost greater than or equal to forty-five thousand
dollars ($45,000).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Agreement with Wesco Graphics, Inc., attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement and make any necessary changes to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 16th day of July 2019, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk