HomeMy WebLinkAbout11-15-2018 HSC Approved Minutes HUMAN SERVICES COMMISSION MINUTES
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Thursday, November 15, 2018
A Regular Meeting of the Dublin Human Services Commission was held on Thursday,
November 15, 2018, in the City Council Chamber.
1. Call to Order and Pledge of Allegiance
The meeting was called to order at 7:03 p.m. by Commission Chair Janet Songey. The
pledge of allegiance was recited by those present at the meeting.
Attendee Name ! Title Status
Janet Songey Chair Present
Shawn Costello Commissioner (.,Present
Ankita Sharma �, Commissioner . Present
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Alan Brown
Commissioner i Present
Bruce Fiedler I Commissioner Absent
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3. Oral Communications
3.1. Public Comment
No public comments were made.
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4. Consent Calendar
RESULT: ADOPTED [3 TO 1]
MOVED BY: Shawn Costello, Commissioner
SECOND: Janet Songey, Commissioner
AYES: Shawn Costello, Ankita Sharma, Janet Songey
NAYS: Alan Brown
ABSENT: Bruce Fiedler •
4.1. Approve the October 18, 2018 meeting minutes.
Approved as presented.
4.2. The Commission shall receive and file the revised Human Services
Commission bylaws.
The Commission received the revised Human Services Commission bylaws.
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Commissioner Alan Brown asked for clarification regarding the attendance policy. Cm.
Brown wanted to know if absences were counted for both regular meetings and special
meetings. He also mentioned that some absences should be excused for certain
situations, such as, medical reasons and work-related demands.
The Commissioners continued to discuss the attendance policy in relation to the meeting
schedule, the number of regular meetings and special meetings per year, and period of
time the absences were counted.
Ms. La Shawn Butler, Parks and Community Services Director, responded to the
Commissioners questions and concerns.
Cm. Brown said he will vote No to the Consent Calendar items due to the attendance
policy as it stands.
5. Unfinished Business
5.1. Continued Discussion on Site Visits with Social Service Organizations
The Commissioners received the report.
The Commissioners continued the discussion regarding Commissioner visits to
various social service organizations to increase their awareness of and interaction
with social service organizations for fiscal year 2019-2020. The Commissioners
comments and questions were related to structured site visits with two
Commissioners versus unstructured site visits with each Commissioner informally
visiting various site on their own time.
Ms. Butler stated that the Commissioners should be aware that more than two
commissioners visiting a site where they may later vote to recommend funding for
that non-profit could be seen as a violation of the Brown Act.
On a motion by Cm. Brown, seconded by Cm. Sharma, and by a vote of 4-0-0,
with Cm. Fielder absent, the Commission decided to table the discussion regarding
structure sites visits to social service organizations until January 2019 meeting and
to informally visit social service organizations at the discretion of each
Commissioner.
6. New Business
6.1. Overview of Human Services Grants Process for Fiscal Year 2019-2020
Ms. Butler presented the specifics of the item as outlined in the Staff Report.
The Commission received the report.
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6.2. 2019 Regular Meeting Schedule of the Human Services Commission
Ms. Butler presented the specifics of the item as outlined in the Staff Report.
Chair Songey opened the floor for discussion.
ACTION:
On a motion by Cm. Brown, seconded by Cm. Sharma, and by a vote of 4-0-0,
with Cm. Fielder absent, the Commission approved the Human Services
Commission regular meeting schedule for 2019.
7. Commissioner's Reports
Commissioners provided informational reports on recent events, meetings attended,
upcoming Holiday events, and ideas on a general survey.
Ms. Butler provided information on upcoming city sponsored events.
8. Adjournment
The meeting was adjourned at 8:00 PM.
Minutes prepared by Roel Blanco, Recording Secretary.
an Servi es Commiss• Ch •
ATTEST:
a Shawn Butler
Parks and Community Services Director
Yiuntan Services Commission rArowem6er 15,2018
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