HomeMy WebLinkAbout4.3 - 2400 Authorization to Purchase Carpet for facili
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STAFF REPORT
CITY COUNCIL
DATE: February 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Request for Waiver of Bid Requirement As Authorized by Municipal Code
and Authorization to Purchase Replacement Carpet for City Facilities at
the Shannon Community Center and Dublin Senior Center from the
Mohawk Group
Prepared by: Lisa McPherson, Recreation Manager
EXECUTIVE SUMMARY:
The City Council will consider authorizing the purchase of replacement carpet for City
facilities at the Shannon Community Center and Dublin Senior Center from the Mohawk
Group. Staff desires to purchase replacement carpet for Ambrose Hall, the lobby, and
the hallway at the Shannon Community Center, and the lounge and hallway at the
Dublin Senior Center. The Mohawk Group utilizes the California Municipal Awards
Schedules program, which allows public agencies enter into agreements established
through a cooperative public bid process. The carpet cost will exceed $45,0 00, which
requires City Council approval.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing Staff to Procure Replacement Carpet for City
Facilities at the Shannon Community Center and Dublin Senior Center from the
Mohawk Group.
FINANCIAL IMPACT:
The cost of replacement carpet at the Shannon Community Center and Dublin Senior
Center is not to exceed $94,000. Sufficient funds exist in the Fiscal Year 2018 -19
budget for this purchase.
DESCRIPTION:
The Parks and Community Services Department operates the City's Shannon
Community Center and Dublin Senior Center. These facilities are utilized daily by the
public for programs, classes, and rentals. The carpet in both facilities has not been
replaced for over a decade. When making these purchases, Staff utilizes procurement
practices that ensure that the City obtains replacement carpet that meets City standards
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at a competitive price.
Section 2.36.100(B)(9) of the Dublin Municipal Code allows for exceptions to the typical
public bidding process when the City is able to procure items from a competitive bid
process administered by another public agency. Purchases made in this manner in
excess of $45,000 still require City Council approval (Section 2.36.090). The Mohawk
Group offers its products to local government agencies based on an agreement with the
California Municipal Awards Schedules program which is a Master Contract that can be
utilized by local government agencies. This procurement tool has been used effectively
by the City for several years.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Authorizing Staff to Procure Replacement Carpet for City Facilities at the
Shannon Community Center and Dublin Senior Center from the Mohawk Group
ATTACHMENT 1
RESOLUTION NO. xx - 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AUTHORIZING STAFF TO PROCURE REPLACEMENT CARPET FOR CITY FACILITIES AT
THE SHANNON COMMUNITY CENTER AND DUBLIN SENIOR CENTER FROM THE MOHAWK
GROUP
WHEREAS, the City requires replacement carpet for City facilities at the Shannon
Community Center and Dublin Senior Center; and
WHEREAS, Staff desires to purchase the replacement carpet from the Mohawk Group, and
WHEREAS, Section 2.36.100(B)(9) of the Dublin Municipal Code allows for exceptions to
the typical public bidding process when the City is able to procure items from a competitive bid
process administered by another public agency; and
WHEREAS, The Mohawk Group has a valid pricing agreement publicly bid by California
Municipal Awards Schedules, which meets this Municipal Code provision for a publicly bid
agreement; and
WHEREAS, Section 2.36.090 of the Dublin Municipal Code requires City Council approval
of purchased items with a cost greater than or equal to forty-five thousand dollars ($45,000); and
WHEREAS, the estimated cost of the Fiscal Year 2018-19 replacement carpet under the
Mohawk Group cooperative purchasing agreement, will not exceed $94,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager as Purchasing Agent to procure the Fiscal Year 2018-19 replacement
carpet for City facilities at the Shannon Community Center and Dublin Senior Center from the
Mohawk Group, under a purchasing agreement publicly bid by California Municipal Awards
Schedules, at a cost not to exceed $94,000.
PASSED, APPROVED AND ADOPTED this 5th day of February 2019, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
City Clerk