HomeMy WebLinkAbout4.6 - 2290 Authorization to Purchase Police Motorcycle
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STAFF REPORT
CITY COUNCIL
DATE: November 20, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Authorization to Purchase Police Motorcycle and Emergency Equipment
Directly from Vendor
Prepared by: Nate Schmidt, Captain Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will consider approving the purchase of one new marked police
motorcycle and associated emergency equipment to accommodate the addition of one
sworn staff member to the Dublin Police Services Traffic Unit in Fiscal Year 2018-19.
Staff conducted an extensive study to determine which available police motorcycle
would best suit the upcoming needs of Dublin Police Services and is recommending the
purchase of one 2019 Police Harley-Davidson FLHTP Electra Glide from Livermore
Harley-Davidson and emergency equipment.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing Staff to Procure One 2019 Police Harley-Davidson
FLHTP Electra Glide from Livermore Harley-Davidson and Emergency Equipment, and
approve the budget change.
FINANCIAL IMPACT:
The purchase price of one 2019 Police Harley-Davidson FLHTP Electra Glide is
$22,913.81, with an additional cost of approximately $12,000.00 to outfit the vehicle with
emergency equipment. Sufficient funds exist in the Abandoned Vehicle Abatement fund
to make this purchase and will be appropriated with City Council approval of the budget
change. Staff has obtained approval from the Alameda County Abandoned Vehicle
Abatement Authority to utilize funds in this account for the purchase of this vehicle and
emergency equipment.
DESCRIPTION:
In October of 2018, Dublin Police expanded the Traffic Unit by one sworn staff member.
The Traffic Unit now consists of four Officers and one Sergeant. Currently, the Traffic
Unit has four motorcycles in the fleet and will need to purchase an additional motorcycle
to fully outfit the unit.
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Staff conducted an extensive study to determine which available police motorcycle
would best suit the upcoming needs of Dublin Police Services and is recommending the
purchase of one 2019 Police Harley-Davidson FLHTP Electra Glide.
On June 19, 2018, City Council authorized the purchase of a 2019 Harley-Davidson
FLHTP from Livermore Harley-Davidson at a cost of $22,913.81. This purchase was
made to replace a current police motorcycle and utilized ISF funds. Authorization to
purchase an additional motorcycle from the same vendor will result in an excess of
$45,000 purchased from the vendor in one fiscal year, which, per the Municipal Code,
required City Council approval.
Dublin’s Municipal Code further establishes that such purchases will be based on formal
sealed bids unless one of the allowed exceptions is utilized. The following exception
applies specifically to the purchase of vehicles:
Section 2.36.100(B)(10) Dublin Municipal Code: When the City Council
specifically waives the competitive bid process and authorizes staff to negotiate
the purchase of vehicles by a four-fifths (4/5) vote. (Ord. 12-12 § 2 (part).
Staff requests that the City Council authorize the purchase through competitive pricing
for the addition of one police motorcycle. The lowest cost presented for one 2019
Police Harley-Davidson FLHTP Electra Glide is Livermore Harley-Davidson. The
competitive pricing obtained is shown in the table below:
COMPARISON PRICING - 2019 Harley-Davidson FLHTP Electra Glide Motorcycle
(Includes Purchase Price, Sales Tax, Documentation Fee, and Tire Fee)
DEALER COST PER VEHICLE
Livermore Harley-Davidson $22,913.81
McGuire Harley-Davidson $23,772.80
Oakland Harley-Davidson Refuse to Bid
Upon delivery of the additional motorcycle, Staff will arrange for the vehicle to be
equipped with emergency police equipment. It is estimated it will cost approximat ely
$12,000 to outfit this vehicle which will be built consistent with the current Dublin Police
motorcycles.
Adoption of the attached Resolution (Attachment 1) authorizes the purchase of the
vehicle from Livermore Harley-Davidson through direct negotiation instead of using a
formal bid, and the related emergency equipment. Approval of the budget change
(Attachment 2) will direct Staff to appropriate the amount from existing balance in the
Abandoned Vehicle Abatement Fund. Written approval from the Alameda County
Abandoned Vehicle Abatement Authority to utilize those funds for the purchase is
included as Attachment 3.
STRATEGIC PLAN INITIATIVE:
None.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Authorizing Staff to Procure One 2019 Police Harley-Davidson FLHTP
Electra Glide from Livermore Harley-Davidson and Emergency Equipment
2. Budget Change Form
3. Approval Letter from the Alameda County Abandoned Vehicle Abatement Authority
ATTACHMENT 1
RESOLUTION NO. xx - 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AUTHORIZING STAFF TO PROCURE ONE 2019 POLICE HARLEY-DAVIDSON FLHTP ELECTRA
GLIDE FROM LIVERMORE HARLEY-DAVIDSON AND EMERGENCY EQUIPMENT
WHEREAS, the City currently has four police motorcycles in the traffic/motor unit; and
WHEREAS, in October of 2018, Dublin Police added one sworn position to the traffic/motor
unit requiring the purchase of one police motorcycle to fully outfit the unit; and
WHEREAS, Staff conducted an extensive study to determine which available police
motorcycle would best suit the upcoming needs of Dublin Police Services and is recommending the
purchase of one 2019 Police Harley-Davidson FLHTP Electra Glide.
WHEREAS, adequate funding exists in the Abandoned Vehicle Abatement Fund for the
purchase of one police motorcycle including emergency equipment and installation costs; and
WHEREAS, staff has obtained approval from the Alameda County Abandoned Vehicle
Abatement Authority to utilize funds from the Abandoned Vehicle Abatement Fund; and
WHEREAS, Section 2.36.100(B)(10) of the Dublin Municipal Code allows for exceptions to the
typical public bidding process when the City Council specifically waives the competitive bid process
and authorizes staff to negotiate the purchase of vehicles by a four-fifths vote; and
WHEREAS, as presented in a Staff Report on November 20, 2018, Staff has obtained
competitive pricing from three Harley-Davidson dealers for comparably equipped vehicles and it is
recommended that the City Council authorize the purchase of one 2019 Police Harley-Davidson
FLHTP Electra Glide from Livermore Harley-Davidson at a cost of $22,913.81 and an estimated cost
of emergency equipment of $12,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager as P urchasing Agent to procure in Fiscal Year 2018/2019 one 2019
Police Harley-Davidson FLHTP Electra Glide from Livermore Harley-Davidson, purchase and install
emergency equipment on the new vehicle.
PASSED, APPROVED AND ADOPTED this 20th day of November 2018, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________ City Clerk
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
Account Amount Account Amount
2102.2111.72105 $35,000
11/20/2018
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
Purchase of a new motorcycle for one additional police officer who will be assigned to perform vehicle abatement. Utilization
of Vehicle Abatement Fund for the procurement has been approved by Alameda County Vehicle Abatement Authority
REASON FOR BUDGET CHANGE
FISCAL YEAR 2018-19
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
EXP: Vehicle Abatement Fund - Police Ops Support - Police
Vehicle
City Council's Approval Required
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Alameda County Abandoned Vehicle
Abatement Authority
Date: 7 Oct 2018
To: Captain N. Schmidt
From: Ed Pressnell
Subject Purchase of a vehicle for the Abandoned Vehicle Abatement program
Captain Schmidt,
Captain we have reviewed your request for new Harley Davidson motorcycle,
which will have a total cost of approximately $35,000.00.
We understand that the City of Dublin will be utilizing money currently in the
Dublin's Vehicle Abatement Fund.
Ed Pressnell
AVA staff
510 301-1804
AIcoAVA @ att. net
James Hammon
AVA Chairman