HomeMy WebLinkAbout4.6 - 1204 Public Safety Complex - Police Services Aut
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STAFF REPORT
CITY COUNCIL
DATE: November 15, 2016
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Authorization to Bid for the Public Safety Complex - Police Services
Building, CIP Project GI0116
Prepared by: Meghan Tiernan, Facilities Development Manager
EXECUTIVE SUMMARY:
The Capital Improvement Program (CIP) includes funding to design and construct a
Police Services Building at the Public Safety Complex. The project scope includes the
demolition of two existing buildings, renovation of two buildings, and associated site
improvements to accommodate current and future Dublin Police Services office space
needs. Staff is requesting City Council authorization to bid the Public Safety Complex –
Police Services Building, CIP No. GI0116.
STAFF RECOMMENDATION:
Authorize Staff to advertise the Public Safety Complex - Police Services Building, CIP
Project No. GI0116 for bids, including a bid alternate for Zero Net Energy, Photovoltaic
Power Generation.
FINANCIAL IMPACT:
The Capital Improvement Program (CIP) budget for the project is $15 million and
includes approximately $12.2 million for construction, including furniture, fixtures, and
equipment. Based on the current cost estimate a budget change may be required at
award of contract if the base bid exceeds the available budget. The following
summarizes the available budget, estimated construction costs, and potential additive
alternate to the construction project.
Approved Construction Budget $12,192,300
Construction Estimate for Base Bid $11,412,700
10% Construction Contingency $1,141,300
Subtotal, Potential Construction Cost for Base Bid $12,554,000
Potential Budget Shortfall for Base Bid ($361,700)
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Proposed Bid Alternate (including 10% contingency)
Add Alt 1: Add Zero Net Energy PV power generation $1,718,200
Subtotal, Add Alts $1,718,200
Total Potential Construction Costs, including Alternate 1 $14,272,200
Total Potential Budget Shortfall, Base Bid and Alt 1 ($2,079,900)
DESCRIPTION:
On March 1, 2016, the City Council approved a CIP project for the Public Safety
Complex - Police Services Building to provide for needed expansion space for Dublin
Police Services through the community’s buildout. On May 3, 2016, the City Council
approved the expansion of the project to include site modifications and approved an
amendment to the Agreement with the project architect, Indigo/Hammond + Playle, to
develop construction drawings for the expanded project. The construction documents
are now 90% complete and the project will be ready to bid this winter.
The proposed base bid scope of work for the project includes the following elements:
Demolition of Buildings 3 and 4
Renovation of Buildings 1B and 2
Site improvements, including secured parking with carports, guest parking, an
entry plaza, and landscaping
In addition to the base bid scope of work, the following improvements are proposed as
additive alternates to the base bid:
Additive Alternate #1 – Photovoltaic (PV) Power Generation
This alternate provides for the installation of photovoltaic panels to generate electricity
on the project site. It is estimated to cost $1,718,200 , to include install photovoltaic
panels.
As designed, the project is anticipated to achieve a minimum of LEED Silver rating.
Staff and the project architect worked with Bay Area Regional Energy Network to define
Zero Net Energy goals for the project. A feasibility study was conducted and determined
that a combination of energy efficient design features and photovolt aic power
generation could offset annual energy used at the site. Many of the energy efficient
design features have been incorporated into the base bid project to provide a
sustainable building that is resilient to the loss of power, fuel, and water, for extended
periods of time. With the addition of on-site photovoltaic power generation, it may be
possible to achieve a Zero Net Energy Building and LEED Platinum Certification.
At this time, Staff is recommending that the project be advertised with a base bid that
does not include Zero Net Energy, PV Power Generation. The base bid estimate, with
contingency, exceeds the available construction budget by approximately $360,000.
Depending upon the bids received, Staff will evaluate the costs and may request that a
budget amendment be approved when City Council considers awarding the construction
contract.
Page 3 of 3
Although the estimated construction cost of $1.7M is not within the project budget, Staff
is recommending that the Zero Net Energy, PV Power Generation be included as bid
alternate. Once bids are received for the PV Power Generation, Staff will evaluate the
bids and present the analysis to City Council for consideration.
Schedule
The following is a summary of the key project milestones for the remainder of the
project:
Bid Period Winter 2016
Award of Contract & Construction Begins Spring 2017
Construction Complete Spring 2018
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Bids for the project will be advertised in local newspapers, at plan holder rooms , and
posted on the City’s website. A copy of this Staff Report was sent to Dublin Police
Services.
ATTACHMENTS:
1. Site Plan
2. Existing Buildings
3. Buildings Demolished
4. Renovated Building & Site
5. BayREN ZNE Overview
POLICE
PUBLIC
ENTRY
FIRE
PUBLIC
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SECURE
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BUILDING 1BBUILDING 1A
SECURE
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SITE PLAN N
CLARK AVE
DUBLIN BLVD EXISTING BUILDINGS
VISITOR
PARKING
BUILDING 3
BUILDING 4
BUILDING 2 BUILDING 1
BUILDINGS 3 AND 4 DEMOLISHED
VISITOR
PARKING
BUILDING 2 BUILDING 1
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L
E
C
O
S
T
F
U
N
D
I
N
G
4
ZN
E
Ot
h
e
r
De
f
i
n
i
t
i
o
n
s
DN
V
GL
co
n
s
i
d
e
r
e
d
ot
h
e
r
de
f
i
n
i
t
i
o
n
s
wh
i
c
h
ar
e
fu
r
t
h
e
r
di
s
c
u
s
s
e
d
be
l
o
w
:
Ti
m
e
De
p
e
n
d
a
n
t
Va
l
u
e
(T
D
V
)
–
T
h
i
s
Ca
l
i
f
o
r
n
i
a
‐sp
e
c
i
f
i
c
de
f
i
n
i
t
i
o
n
ta
k
e
s
in
t
o
ac
c
o
u
n
t
th
e
“s
o
c
i
e
t
a
l
be
n
e
f
i
t
of energy
ef
f
i
c
i
e
n
c
y
,
”
an
d
ty
p
i
c
a
l
l
y
re
s
u
l
t
s
in
a sm
a
l
l
e
r
re
n
e
w
a
b
l
e
en
e
r
g
y
sy
s
t
e
m
.
Ho
w
e
v
e
r
,
th
i
s
de
f
i
n
i
t
i
o
n
is
di
f
f
i
c
u
l
t
to explain
to
ci
t
y
re
s
i
d
e
n
t
s
an
d
ot
h
e
r
no
n
‐en
e
r
g
y
se
c
t
o
r
st
a
k
e
h
o
l
d
e
r
s
,
an
d
ca
n
n
o
t
be
ve
r
i
f
i
e
d
or
me
a
s
u
r
e
d
So
u
r
c
e
En
e
r
g
y
–
t
a
k
e
s
in
t
o
ac
c
o
u
n
t
th
e
ad
d
i
t
i
o
n
a
l
en
e
r
g
y
us
e
of
di
s
t
a
n
t
po
w
e
r
pl
a
n
t
s
,
bu
t
ty
p
i
c
a
l
l
y
re
s
u
l
t
s
in over‐
si
z
e
d
re
n
e
w
a
b
l
e
en
e
r
g
y
sy
s
t
e
m
s
.
Th
i
s
re
d
u
c
e
s
re
t
u
r
n
on
in
v
e
s
t
m
e
n
t
du
e
to
th
e
re
q
u
i
r
e
m
e
n
t
to
se
l
l
ex
c
e
s
s
at
wh
o
l
e
s
a
l
e
ra
t
e
s
.
Th
e
re
c
e
n
t
De
p
a
r
t
m
e
n
t
of
En
e
r
g
y
(D
O
E
)
de
f
i
n
i
t
i
o
n
re
s
o
l
v
e
s
th
e
ov
e
r
‐si
z
i
n
g
is
s
u
e
,
an
d
is
accepted by
in
d
u
s
t
r
y
st
a
k
e
h
o
l
d
e
r
s
,
bu
t
wo
u
l
d
ne
e
d
mo
r
e
ef
f
o
r
t
to
ed
u
c
a
t
e
la
y
p
e
r
s
o
n
s
.
Ca
r
b
o
n
Ne
u
t
r
a
l
–
c
o
n
s
i
d
e
r
s
th
e
gr
e
e
n
h
o
u
s
e
ga
s
em
i
s
s
i
o
n
s
(G
H
G
)
re
s
u
l
t
i
n
g
fr
o
m
bu
i
l
d
i
n
g
en
e
r
g
y
us
e
.
Wh
i
l
e
this
de
f
i
n
i
t
i
o
n
al
i
g
n
s
be
s
t
wi
t
h
a ci
t
y
’
s
cl
i
m
a
t
e
go
a
l
s
,
th
e
na
t
u
r
e
of
th
e
ch
a
n
g
i
n
g
el
e
c
t
r
i
c
la
n
d
s
c
a
p
e
me
a
n
s
th
e
calculation
fo
r
GH
G
du
e
to
el
e
c
t
r
i
c
i
t
y
us
e
is
co
n
s
t
a
n
t
l
y
ev
o
l
v
i
n
g
,
wh
i
l
e
si
t
e
en
e
r
g
y
us
e
do
e
s
no
t
ch
a
n
g
e
ov
e
r
ti
m
e
.
Th
e
s
e
de
f
i
n
i
t
i
o
n
s
ca
n
be
an
a
l
y
s
e
d
fu
r
t
h
e
r
as
ne
e
d
e
d
,
bu
t
ha
v
e
no
t
be
e
n
de
t
e
r
m
i
n
e
d
id
e
a
l
fo
r
th
i
s
pr
oj
e
c
t
.
ZN
E
BA
S
E
L
I
N
E
P
R
O
P
O
S
E
D
R
E
N
E
W
A
B
L
E
C
O
S
T
F
U
N
D
I
N
G
Ke
y
De
f
i
n
i
t
i
o
n
:
Th
e
re
c
o
m
m
e
n
d
e
d
pr
o
j
e
c
t
de
f
i
n
i
t
i
o
n
is
ut
i
l
i
z
i
n
g
Si
t
e
ZN
E
wh
e
r
e
th
e
bo
u
n
d
a
r
y
is
wi
t
h
i
n
th
e
pr
o
j
e
c
t
location.
5
Ba
s
e
l
i
n
e
Th
e
b
a
s
e
l
i
n
e
i
s
u
s
u
a
l
l
y
e
s
t
a
b
l
i
s
h
e
d
t
h
r
o
u
g
h
t
h
e
m
i
n
i
m
u
m
r
e
q
u
i
r
e
m
e
n
t
s
ne
e
d
e
d
t
o
m
e
e
t
t
h
e
c
o
d
e
c
o
m
p
l
i
a
n
c
e
.
T
h
e
b
a
s
e
l
i
n
e
m
o
d
e
l
p
r
o
v
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d
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s
a
n
in
s
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g
h
t
s
t
o
h
o
w
t
h
e
d
e
s
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g
n
i
s
c
o
m
p
a
r
e
d
t
o
a
n
e
w
c
o
n
s
t
r
u
c
t
i
o
n
.
ZN
E
BA
S
E
L
I
N
E
PR
O
P
O
S
E
D
R
E
N
E
W
A
B
L
E
C
O
S
T
F
U
N
D
I
N
G
He
a
t
i
n
g
4.
7
%
Co
o
l
i
n
g
8.
7
%
Ve
n
t
i
l
a
t
i
o
n
41
.
4
%
Li
g
h
t
i
n
g
20
.
7
%
Re
c
e
p
t
a
c
l
e
23
.
6
%
DH
W
1.
0
%
Du
e
t
o
t
h
e
2
4
/
7
v
a
r
i
a
b
l
e
o
c
c
u
p
a
n
c
y
,
t
h
e
m
e
c
h
a
n
i
c
a
l
v
e
n
t
i
l
a
t
i
o
n
s
y
s
t
e
m
i
s
m
o
d
e
l
e
d
a
s
cy
c
l
e
d
w
i
t
h
o
c
c
u
p
a
n
c
y
.
V
e
n
t
i
l
a
t
i
o
n
e
n
d
u
s
e
i
s
h
i
g
h
d
u
e
t
o
t
h
e
p
r
o
s
p
e
c
t
i
v
e
r
e
q
u
i
r
e
d
mi
n
i
m
u
m
a
i
r
v
e
n
t
i
l
a
t
i
o
n
w
i
t
h
c
o
n
t
i
n
u
o
u
s
o
c
c
u
p
a
n
c
y
.
O
t
h
e
r
s
i
g
n
i
f
i
c
a
n
t
e
n
d
u
s
a
g
e
s
a
r
e
li
g
h
t
i
n
g
a
n
d
r
e
c
e
p
t
a
c
l
e
.
Ba
s
e
l
i
n
e
En
d
Us
e
Ch
a
r
t
Pa
r
t
i
c
u
l
a
r
l
y
i
n
C
a
l
i
f
o
r
n
i
a
,
T
i
t
l
e
2
4
–
2
0
1
6
i
s
t
o
b
e
e
f
f
e
c
t
i
v
e
o
n
J
a
n
u
a
r
y
1
,
2
0
1
7
.
T
h
e
ba
s
e
l
i
n
e
m
o
d
e
l
i
s
a
d
j
u
s
t
e
d
t
o
m
e
e
t
T
i
t
l
e
2
4
–
2
0
1
6
c
o
d
e
c
o
m
p
l
i
a
n
c
e
f
o
r
e
n
v
e
l
o
p
e
a
n
d
me
c
h
a
n
i
c
a
l
s
y
s
t
e
m
.
Co
m
p
o
n
e
n
t
s
V
a
r
i
a
b
l
e
R
e
v
i
s
e
d
Ba
s
e
l
i
n
e
Mo
d
e
l
U‐Fa
c
t
o
r
0.
0
6
2
Na
m
e
Me
t
a
l
Fr
a
m
e
d
Bu
i
l
d
i
n
g
,
24
"
o.
c
.
R‐21
wi
t
h
R‐5
co
n
t
i
n
u
o
u
s
in
s
u
l
a
t
i
o
n
U‐Fa
c
t
o
r
0.
2
1
3
Na
m
e
Ra
i
s
e
d
Ma
s
s
Fl
o
o
r
s
U‐Fa
c
t
o
r
0.
0
4
1
Na
m
e
Me
t
a
l
B
u
i
l
d
i
n
g
Ma
x
U‐Fa
c
t
o
r
0.
8
8
Na
m
e
Pl
a
s
t
i
c
,
Cu
r
b
Mo
u
n
t
e
d
Mi
n
VT
0.
6
4
Ma
x
SH
G
C
NR
Ma
x
U‐Fa
c
t
o
r
0.
3
6
Na
m
e
Fi
x
e
d
Wi
n
d
o
w
Mi
n
VT
0.
4
2
Ma
x
SH
G
C
0.
2
5
Ef
f
i
c
i
e
n
c
y
10
.
6
EE
R
,
3.
2
CO
P
Na
m
e
Ai
r
Co
ol
e
d
He
a
t
Pu
m
p
Fa
n
Po
w
e
r
0.
0
0
0
8
kW
/
c
f
m
En
e
r
g
y
Fa
c
t
o
r
n/
a
Re
c
o
v
e
r
y
Ef
f
i
c
i
e
n
c
y
10
0
%
So
u
r
c
e
El
e
c
t
r
i
c
1.
0
W/
s
f
(F
l
o
u
r
e
s
c
e
n
t
,
St
a
n
d
a
r
d
Co
n
t
r
o
l
s
)
Li
g
h
t
s
DH
W
LP
D
HV
A
C
Sk
y
l
i
g
h
t
s
Ex
t
e
r
i
o
r
Wa
l
l
s
Sl
a
b
/
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l
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r
s
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o
f
/
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t
t
i
c
Wi
n
d
o
w
s
RP
D
Re
c
e
p
t
a
c
l
e
2 W/
f
t
2
6
Re
c
o
m
m
e
n
d
e
d
EC
M
s
EN
V
E
L
O
P
E
LI
G
H
T
I
N
G
ME
C
H
A
N
I
C
A
L
SY
S
T
E
M
ZN
E
B
A
S
E
L
I
N
E
PR
O
P
O
S
E
D
RE
N
E
W
A
B
L
E
C
O
ST
F
U
N
D
I
N
G
Ad
d
e
d
I
n
s
u
l
a
t
i
o
n
Ex
t
e
r
i
o
r
W
a
l
l
&
Sl
a
b
&
R
o
o
f
Wi
n
d
o
w
Im
p
r
o
v
e
m
e
n
t
Ov
e
r
h
a
n
g
o
r
Lo
u
v
e
r
s
Th
e
r
e
v
i
s
e
d
p
r
o
p
o
s
e
d
m
o
d
e
l
i
n
c
l
u
d
e
s
r
e
c
o
m
m
e
n
d
a
t
i
o
n
s
f
o
r
e
n
v
e
l
o
p
e
c
o
m
p
o
n
e
n
t
s
s
u
c
h
a
s
e
x
t
e
r
i
o
r
w
a
l
l
s
,
sl
a
b
,
r
o
o
f
,
s
k
y
l
i
g
h
t
s
,
a
n
d
w
i
n
d
o
w
s
a
s
w
e
l
l
a
s
a
n
y
p
e
r
m
a
n
e
n
t
e
x
t
e
r
i
o
r
s
t
r
u
c
t
u
r
e
t
h
a
t
w
o
u
l
d
p
r
o
v
i
d
e
a
d
d
i
t
i
o
n
a
l
sh
a
d
i
n
g
.
W
e
r
e
c
o
m
m
e
n
d
t
h
a
t
t
h
e
m
a
t
e
r
i
a
l
s
s
e
l
e
c
t
e
d
wo
u
l
d
b
e
e
q
u
a
l
o
r
b
e
t
t
e
r
t
h
a
n
C
a
l
i
f
o
r
n
i
a
T
i
t
l
e
2
4
–
20
1
6
c
o
d
e
.
D
u
e
t
o
t
h
e
l
o
w
e
n
d
u
s
e
f
o
r
h
e
a
t
i
n
g
,
a
d
d
i
t
i
o
n
a
l
i
n
s
u
l
a
t
i
o
n
i
s
n
o
t
c
r
i
t
i
c
a
l
i
n
f
o
r
t
h
i
s
c
l
i
m
a
t
e
z
o
n
e
.
Co
d
e
r
e
q
u
i
r
e
m
e
n
t
a
l
r
e
a
d
y
r
e
q
u
i
r
e
s
h
i
g
h
p
e
r
f
o
r
m
i
n
g
t
h
er
m
a
l
p
r
o
p
e
r
t
i
e
s
.
N
e
v
e
r
t
h
e
l
e
s
s
,
a
d
d
e
d
i
n
s
u
l
a
t
i
o
n
i
s
re
c
o
m
m
e
n
d
e
d
i
n
t
h
e
p
r
o
p
o
s
e
d
m
o
d
e
l
,
i
m
p
r
o
v
i
n
g
th
e
i
n
t
e
r
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r
Lo
w
e
r
Ef
f
i
c
i
e
n
c
y
Ma
y
Re
q
u
i
r
e
Is
o
l
a
t
i
o
n
fr
o
m
Co
n
d
i
t
i
o
n
e
d
He
a
t
e
d
Ar
e
a
s
Wa
t
e
r
He
a
t
e
r
s
Co
m
p
a
r
i
s
o
n
Va
r
i
a
b
l
e
Re
f
r
i
g
e
r
a
n
t
Fl
o
w
Sy
s
t
e
m
Diagram
9
En
e
r
g
y
Sa
v
i
n
g
s
ZN
E
B
A
S
E
L
I
N
E
PR
O
P
O
S
E
D
RE
N
E
W
A
B
L
E
C
O
ST
F
U
N
D
I
N
G
Th
e
pr
e
d
i
c
t
i
v
e
en
e
r
g
y
pe
r
f
o
r
m
a
n
c
e
of
th
e
ba
s
e
l
i
n
e
mo
d
e
l
is
ap
p
r
o
x
i
m
a
t
e
l
y
80
kB
t
u
/
s
f
.
Wi
t
h
al
l
th
e
pr
o
p
o
s
e
d
me
a
s
u
r
e
co
m
b
i
n
e
d
,
th
e
pr
o
p
o
s
e
d
mo
d
e
l
re
v
e
a
l
s
th
e
en
e
r
g
y
us
e
in
t
e
n
s
i
t
y
of
45
kB
t
u
/
s
f
.
Pl
e
a
s
e
no
t
e
th
a
t
gr
o
u
p
of
me
a
s
u
r
e
s
are
gr
o
u
p
e
d
to
g
e
t
h
e
r
in
t
o
th
r
e
e
ma
i
n
ca
t
e
g
o
r
i
e
s
:
En
v
e
l
o
p
e
,
Li
g
h
t
i
n
g
,
an
d
Me
c
h
a
n
i
c
a
l
Sy
s
t
e
m
.
Th
e
an
n
u
a
l
en
e
r
g
y
pe
r
f
o
r
m
a
n
c
e
is
tr
an
s
l
a
t
e
d
th
r
o
u
g
h
PV
co
s
t
in
US
D
.
76
7
,
1
5
1
44
3
,
9
6
3
Ba
s
e
l
i
n
e
M
e
c
h
a
n
i
c
a
l
E
n
v
e
l
o
p
e
D
a
y
l
i
g
h
t
i
n
g
+ LE
D
P
V
to
Of
f
s
e
t
kWh/Year
$7
0
0
k
in
PV
Co
s
t
Sa
v
i
n
g
s
10
PV
La
y
o
u
t
Si
t
e
P
V
S
i
z
e
:
_
_
_
k
W
Es
t
i
m
a
t
e
G
e
n
e
r
a
t
i
o
n
:
_
_
_
_
_
_
_
k
W
h
ZN
E
B
A
S
E
L
I
N
E
P
R
O
P
O
S
E
D
RE
N
E
W
A
B
L
E
CO
S
T
F
U
N
D
I
N
G
13
Ap
p
e
n
d
i
x
:
En
e
r
g
y
Re
s
u
l
t
s
Th
e
pr
e
d
i
c
t
i
v
e
en
e
r
g
y
pe
r
f
o
r
m
a
n
c
e
of
th
e
ba
s
e
l
i
n
e
mo
d
e
l
is
ap
p
r
o
x
i
m
a
t
e
l
y
80
kB
t
u
/
s
f
.
Wi
t
h
al
l
th
e
pr
o
p
o
s
e
d
me
a
s
u
r
e
co
m
b
i
n
e
d
,
th
e
pr
o
p
o
s
e
d
mo
d
e
l
re
v
e
a
l
s
th
e
en
e
r
g
y
us
e
in
t
e
n
s
i
t
y
of
45
kB
t
u
/
s
f
.
He
a
t
i
n
g
4%
Co
o
l
i
n
g
9%
Ve
n
t
i
l
a
t
i
o
n
42
%
Li
g
h
t
i
n
g
21
%
Re
c
e
p
t
a
c
l
e
24
%
He
a
t
i
n
g
4%
Co
o
l
i
n
g
9%
Ve
n
t
i
l
a
t
i
o
n
42
%
Li
g
h
t
i
n
g
21
%
Re
c
e
p
t
a
c
l
e
24
%
ZN
E
B
A
S
E
L
I
N
E
PR
O
P
O
S
E
D
RE
N
E
W
A
B
L
E
C
O
ST
F
U
N
D
I
N
G