HomeMy WebLinkAbout4.13 - 1223 CIP for IT Infrastructure
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STAFF REPORT
CITY COUNCIL
DATE: November 15, 2016
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Approval of a New Capital Improvement Program (CIP) Project - IT
Infrastructure Improvements
Prepared by: Tim Eisler, Information Systems Manager
EXECUTIVE SUMMARY:
The City Council will consider approval of a new Capital Improvement Program (CIP)
project for the implementation of various Information Technology (IT) infrastructure
improvements and upgrades.
STAFF RECOMMENDATION:
Approve the addition of the IT Infrastructure Improvements Project (CIP No. GI0117) to
the Five-Year Capital Improvement Program; and approve the budget change.
FINANCIAL IMPACT:
The total cost of implementation of the new IT infrastructure and related upgrades is
estimated at $650,000 which can be covered by available balance in the IT Fund.
Approval of the attached budget change will allocate those funds to the new CIP project.
Vendor proposals for this project that exceed the City Manager’s purchasing authority
will be brought back to the City Council for consideration.
DESCRIPTION:
In Fiscal Year 2015-16, the City transferred $2.0 Million from the General Fund to the IT
Fund as seed funding for initiatives identified in the City’s IT Master Plan. Over the last
several months, Staff have focused on those initiatives which support the following
priorities: 1) needs for new facility operations; 2) replacement and upgrade of aged
hardware; and 3) implementation of services that will increase efficiency in City
operations. Accordingly, Staff proposes to create a new CIP project for the
implementation of the following improvements:
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1. Data Center Server Upgrades - migration of the City's physical servers and existing
virtual servers to a single, unified server platform.
2. Virtual Desktop Infrastructure (VDI) - phased migration from physical desktops to
"thin clients", or virtual desktops, to manage computers on a centralized server and
provide a seamless interface across a variety of devices. Includes purchase of new
licenses.
3. Data Center Infrastructure Improvements - new high speed network switches, a
modular server rack, and uninterrupted power supplies.
4. Office 365 - transition of the office suite to Microsoft’s cloud platform, which would
improve efficiency, reduce server complexity and storage needs, and would provide
better information protection tools.
Staff are currently evaluating solutions and vendor proposals for each of these project
components, all of which are expected to be completed by the end of Fiscal Year 2016 -
17.
ATTACHMENTS:
1. Budget Change Form
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
Account Amount Account Amount
GI0117.9200.9207 - Professional Services $100,000
GI0117.9600.9605 - Equipment - ISF $368,000
GI0117.9600.9607 - Software $182,000
3300.9301.49999 (Transfers In)$650,000
GI0117.6605 (6605.9301.89101) - Transfers
Out $650,000
11/15/2016
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
New CIP for Data Center Server Upgrades, Virtual Desktop Infrastructure, Data Center Infrastructure Improvements, and Office
365 implementation.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2016-17
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
EXP: IT Fund - General Improve. - IT Infrastructure
ImprovementFund - Program - Account Description
City Council's Approval Required
G:\Budget Changes\9_2016-17\CC Approval\09_gi0117 IT Infrastructure_111516.CT 09_gi0117 IT Infrastructure_111516.CT