Loading...
HomeMy WebLinkAbout12-15-2003 Approved P&CSC Minutes nx • _ ITY O,FUUBLZN PA R KS AND COMMUNITY 3,E R V I C E S COMMISSION ;', . MINUTES OF °DECEMBER 1'540(14', Chairperson Flores called the December 15, 2003 meeting of the Parks and Community Services Commission to order at 7:01 p.m. at the Dublin Civic Center,Dublin, California. Pledge of Allegiance Chairperson Flores led the Pledge of Allegiance. Roll Call Commissioners Present: Flores,Hildenbrand, Cain, Guarienti and Pawlowski Commissioners Absent: Jones Oral Communications Senior Center Advisory Committee Paul Silvas, 7583 Carlow Way, Dublin, reported that the Senior Advisory Committee conducted elections at their last meeting and he was elected Chairperson. Greer Payton was elected as Vice-Chairperson. Ms. Payton had hoped to attend the meeting this evening to discuss the Classic Affair event. However she plans to attend the City Council meeting tomorrow evening to provide input on this item. As the new Chairperson, he plans to develop an availability chart listing the dates the Parks and Community Services Commission meet through the year and distribute it to the members. The members could then signup for the dates they would be available to attend to present the Senior Center brief informational report. The Senior Center conducted their Annual Thanksgiving Luncheon in November. The Wells Middle School Band provided entertainment. Mr. Silvas presented photos of the event for the Commissions review. He stated that there are also a few photos of the proposed location for the 60-acre sports park. He pointed out that he has another roll of film dedicated totally to the sports park and if the Commission is interested in seeing them, he will make copies available to Paul McCreary. Mr. Silvas reported that he was appointed as the Senior Advisory Committee representative to the Fallon Sports Park Task Force. No alternate has been selected at this time. He believes that his experience as the President of the Umpires Association and his familiarity with the Dublin Sports Grounds will be helpful. Youth Advisory Committee Cm. Pawlowski reported that the Youth Advisory Committee brainstormed on the Dub Town Jam planned for May 14, 2004. A 70's theme has been suggested and a subcommittee has been appointed for this.event. A middle school student has been appointed as the representative to the Fallon Sports Park Task Force. Approval of Minutes ON A MOTION BY CM. GUARIENTI, SECONDED BY CM. CAIN AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF NOVEMBER 17, 2003 AS PRESENTED. Written Communications-None Public Hearing-None • Unfinished Business-None New Business 8.1 Election of Officers Lowart briefly summarized the term of office and duties of the Chairperson and Vice-Chairperson. She recommended that the Parks & Community Services Commission conduct elections for a Chairperson and Vice- Chairperson. Minutes—December 15, 2003 Page2of5 Cm. Flores opened the elections for Chairperson. Cm. Hildenbrand nominated Cm. Flores, seconded by Cm. Guarienti. Cm. Cain nominated Steve Jones, seconded by Cm.Hildenbrand. VOTE: Flores=4/Jones-1 Cm. Flores opened the elections for Vice-Chairperson. Cm. Hildenbrand nominated Steve Jones, seconded by Cm. Cain. VOTE: Unanimous 8.2 Committee Appointments Lowart summarized the various committees and the current representatives and alternates. Appointments will be made in February 2004. After review and discussion the current representatives and alternates indicated that they would continue on the committees as assigned. Lowart suggested holding off on assignment to the Art Selection Committee—Bray Commons, as the Dublin Fine Arts Foundation is waiting to see how development progresses. Cm. Hildenbrand concurred. She stated that Cm. Jones filled in for her for Dolan Park, so he may want take on Bray Commons. Cm. Guarienti stated that if necessary,he could also do it. 8.3 Appointments to the Fallon Sports Park Task Force Lowart stated that THE City Council approved the formation of a Community Task Force to provide input and direction on the development of a comprehensive master plan for the Fallon Sports Park. The Task Force will identify 1) the recreational needs of the residents and overall Dublin community, 2) the recreational and sports facilities that should be included in the park, and 3) the logical phases for development of the park. The Task Force will also determine the park and recreational amenities that should be included in each phase and insure that the park is designed in accordance with the standards containedin the Parks and Recreation Master Plan. The composition of the Task Force as approved by the City Council includes representation from the Parks and Community Services Commission, Heritage and Cultural Arts Commission, Youth Advisory Committee and the Senior Center Advisory Committee. Lowart recommended that the Parks and Community Services Commission appoint a representative and alternate to serve on the Fallon Sports Park Task Force. The Parks and Facilities Development Manager will provide Staff support to the Task Force. The Task Force will also work closely with the selected consultant team that will prepare the Fallon Sports Park Master Plan. Cm. Guarienti volunteered as the representative and Cm.Hildenbrand volunteered as the alternate. Cm. Hildenbrand asked if she attends a meeting with the representative present, would she have a voice. Lowart stated that she could participate in discussion but not vote. Cm. Guarienti stated that they could collaborate. 8.4 Summer 2003 Quarterly Report McCreary summarized the classes and programs offered during the 2003 Summer Quarter. Leisure Classes Leisure Classes provide an opportunity for attempting new experiences or refining current skills as well as providing a venue for meeting new people and sharing experiences with friends. A total of 717 participants registered for Leisure Classes during summer 2003, which is a five-year high for the summer quarter. When asked how they benefit from Leisure Classes, customers' responses have included feeling joyous, meeting others, spending time with family, learning new ideas for use at home, bringing back memories, building confidence and coordination, and improving fitness while having fun. Senior Center The Dublin Senior Center offers a variety of classes, activities, and programs that engage the mind,body, and spirit of active adults. The diverse activities strengthen participants' cognitive, physical and emotional abilities and provide critical social connections to the community. Total attendance at the Senior Center,was 7,511 a five-year high for the summer quarter. Minutes—December 15, 2003 • Page3of5 The Senior Center has been effective in providing programs that help seniors maintain an active and healthy lifestyle. The Center's lunch program offers nutritious meals that are freshly prepared onsite. Over 1,500 lunches were served during the summer quarter. Customers benefit from an `a-la-carte' menu with affordable prices. The Center's `Active Aging and Fitness Programs', such as Fitness over Fifty, Sit and Stretch, and the Trail Trekkers improve physical wellness, strength and balance. In addition to promoting healthy and active lifestyles, the Trail Trekkers program also improves accessibility for seniors to regional parks and trails. For those who may no longer be able to travel independently, the Trips and Tours Program opens up a whole new world of discovery and lifelong learning. During the summer the Senior Center offered trips to the Mokeleumne River in Lodi, the Luther Burbank Home and Gardens in Santa Rosa, the Charles Schultz Museum, Angel Island, Fioli Gardens, Treasure Island, the Santa Cruz Mystery Spot and the Shadowbrook Restaurant in Capitola, Big Basin Redwoods State Park, the Asian Art Museum in Oakland and a Casino trip to Jackson Rancheria. Preschool Tenderfoot Day Camp is for children who are 3-years to entering Kindergarten. Children participated in activities that were not only fun, but also prepared many of them for entry into preschool in the fall. The program helps children develop creativity, listening and social skills, through activities such as arts and crafts, snail races, singing, and circle time. Registration for this program was at a 5-year high with 128 participants. In surveys, participants strongly agreed that this program was a good value. Playground Programs Fun in the Sun is an afternoon camp held in local parks for children entering first through fifth grades. It is a drop- in program, which provides a fun and healthy alternative to spending the summer in front of the television. It provides a safe place for youth to play games, make new friends, learn new skills and stimulate their creativity. Average daily attendance at Fun in the Sun was 140. Registration increased by 80% this summer. This may be attributable to the availability of online registration this year. Also, additional spaces were opened at Shannon and Emerald Glen Parks, which were the most popular sites. The Camp Shannon Program is similar to Fun in the Sun, however it is a full-day camp program. Registration for Camp Shannon increased by 5% this year and was only seven participants short of being full. A second full-day campsite was planned for Stager Community Gymnasium. That site was cancelled due to lack of enrollment. All those who enrolled at Stager were accommodated at the Camp Shannon site. Staff will continue to monitor registration for this program to determine if a second site will be needed in the future. Teen Programs Roaming Activities for Teens (RAFT) offers a variety of exciting excursions that give teens entering 6th through 9th grades the opportunity to be independent, while being supervised by trained recreation leaders. Eight one-week sessions were offered, each with a different theme and excursions. There were 72 teens registered for RAFT this summer. The Junior Leader Program provides teen's ages 13 to 16 with an opportunity to learn valuable job skills while volunteering with summer camp programs. This summer 26 Junior Leaders volunteered between 8 and 20 hours per week. The group provided 2,099 volunteer hours to the community. The Youth Advisory Committee organized one teen event during the summer, which was a Teen Pool Bash at the Dublin Swim Center. Thirty-six teens attended the event. Adult Sports Programs This year the summer basketball leagues had 11 more teams than the previous summer. This was a 5-year high for the program. The growth primarily happened in the men's 4-on-4 league, which continues to grow in popularity each quarter. Also a women's league was held for the first time since 1999 and attracted 5 teams. The Adult Softball Leagues at the Dublin Sports Grounds were at a five-year low for the summer season, with 18 teams ' C Minutes—December 15, 2003 Page 4 of 5 participating. The City has been experiencing a decline in business co-ed teams each quarter, which may be a result of the economy, and funds businesses have available to sponsor teams. Special Events - A Summer Concert Series with five outdoor concerts that exposed residents to professional live performances. A total of 1,650 attended the concerts this year. Aquatic Programs The Dublin Swim Center operates each year from February through September. A variety of programs are offered. The most well attended program is Recreational Swimming with a total attendance of 21,155, a 10% decrease from last year attributed to a decrease in Group Admissions. The same groups were attending, however they were bringing fewer children. Next year Staff will attempt to bring in more groups to the pool The Learn to Swim Program provides residents of all ages and abilities a safe place to learn to swim. A total of 2,116 students registered this summer with 178 on the waiting list. This was a 5-year high. Pool space will permit adding classes, however certified and qualified instructors would need to be hired. Part of the success of the program is due to the assistance from the volunteers from the Junior Aquatics Water Safety Program. Fitness Programs included Lap Swimming and Water Aerobics. Total registration for Lap Swimming was 315 a 65% increase over last year. The loss of one of the Aerobic instructors and the limited availability of the remaining instructor decreased the number of water aerobics classes offered from 7 to 2 per week. Total registration for Water Aerobics was 144. Staff will be looking for instructors with more availability for the next season. The Dublin Green Gator Swim Team was full this year with 135 swimmers. The coaches this year really worked with the kids to setup personal goals this year. One hundred percent (100%) of the team members met their goals. The Green Gators won the most swim meets this year than it has won in its history. The Swim Team receives a tremendous amount of volunteer and financial support from the Green Gator Parent Committee. Private Pool Rentals decreased this summer. Following September 11, 2001, rates in the insurance industry increased significantly. In addition events at swimming pools were reclassified in a higher risk category, which further increased premiums. Most non-profit groups normally have the coverage required, however it is difficult for homeowners to obtain the coverage required. Cm. Guarienti stated that he was very impressed with the five-year highs in attendance. He noticed that the attendance in the Adult Sports Softball and Open Gym decreased. McCreary stated that the cost for Open Gym was increased from $3.00 to $4.00. When we increased our fee, our neighboring community built a new gym and decreased their fees. Other Business Brief INFORMATIONAL ONLY Reports from Parks& Community Services Commissioners and/or Staff Cm. Hildenbrand stated that she was not able to attend the Homespun Holiday at the Heritage Center, but her neighbor attended and commented that she enjoyed it very much. The Reptile Class was the first kindergarten participation program offered. Her daughter attended and just loved it. Cm.Hildenbrand reported that the City Council approved the Dolan Park artwork as submitted. Cm. Guarienti stated that he was out at Emerald Glen Park today and noticed the work in progress for the water feature. It is going to be a unique feature of the park. The size of the water feature is huge and over whelming. He voiced concern regarding access to the playground around the construction work. He asked what is the status of the construction and the reason for closing off access to the playground? Minutes—December 15, 2003 Page 5 of 5 Lowart stated that it is considered a construction zone. The area in question is used to access the construction site, and therefore could be a safety issue. It is not the City's practice to accept projects in increments, but rather as a whole completed project. Once the maintenance period begins, some of the areas that don't have maintenance associated with them may be opened up. There is a 90-day maintenance period for the turf and tree plantings. We are looking at substituting the seeded turf with sod, and if so,.the period could be reduced. Cm. Guarienti stated that in regards to Adult Programming, he reported that the seniors had a very successful trip to the Marin Headlands last week. He arranged a trip to the Point Bonita Lighthouse. The tour included a docent and was fantastic. He suggested that we consider opening up tours to the public,perhaps on a Saturday. Cm. Guarienti stated that he attended the City Council meeting and brought up the issue as to whether the Parks and Community Services Commission should review trail issues. This item will be referred to the City Staff. Cm. Hildenbrand stated that she attended the Victorian Christmas Tea at Arden Farm. For those who do not want to pay the fee for the tea, they can tour the decorated home with docents in every room. Cookies are baked on site and there are lots of crafts. The train is drawn by horses and stops in the area where the Monarch butterflies are. She felt this would be a really nice outing for families and couples. Cm. Hildenbrand reported that she attended the last City Council meeting. They talked about a piece of property on Starwood Drive as a site for a park. The Council decided to proceed with a study to determine if it could be • made into a residential property or possible park. Staff Reports: Lowart reported: •Work is in progress at Emerald Glen Park. 4.Bray Commons is moving along and taking shape. 4Bid opening for the Senior Center is this Friday and the City Council will award the bid on January 6. 4Commission meetings scheduled for January 19 and February 16 are holidays. Staff recommends that the meetings be scheduled for January 12 and February 9. Adjournment Being no further business,the meeting was adjourned at 7:48p.m. Respectfully submitted, Char J. Young / Administrative Techni an APPROVED: ( , (it ,.Q.416/ 1 l'AA/LiAL Chairper,s9n •