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HomeMy WebLinkAbout07-02-2009 SCAC Minutes CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF JULY 2, 2009 � a Call to Order Chairperson CM Baron called the meeting to order at 9:35 a.m. Roll Call: rp Edge and Diane Bonetti Committee Members(CM)Present: Martin Baron,Delilah Vanderpool,Al Edg Absent: Jeanette Villegas Parks and Community Services Commission Liaison Present: Rich Guarienti Staff Present: Paul McCreary, Assistant Director of Parks and Community Services; Anna Hudson, Recreation Coordinator Oral Communications—None Approval of the Minutes— THE JUNE MINUTES WERE AMENDED �kedEiRf the UC City explore PARAGRAPH 8 STRIKE SENTENCE 2 INSERT "CM Baron opportunities and resources for bringing the Senior Center to ill or disabled clients who have regularly. participated at the Dublin Senior Center but cannot attend due to an illllness the cd eabil i y. such participate volunteers or program leaders who could visit for a half hour or so and on a limited basis at their home or facility: or through the "Friendly Visitor Program" offered by the Tri-Valley Senior Support Center in Pleasanton." PAGE 2 PARAGRAPH 9 "Guarienti indicated he has City business cards as a Commissioner." Striking "but rarely uses them." CM EDGE MADE A MOTION TO APPROVE THE JUNE 11, 2009 MINUTES AS AMENDED; CM BONETTI SECONDED THE MOTION. THE COMMITTEE APPROVED THE MINUTES OF THE JUNE 11, 2009 MEETING AS AMENDED. Written Communication—None Unfinished Business—None New Business SPRING 2009 QUARTERLY REPORT Staff gave a brief summary of the 2009 Spring Quarterly Report this spring. The Senior Center experienced a 3% growth in attendance compared to the prior year. Attachment 1 summarizes the classes and activities offered. It was noted that"NO"represents not offered. CM Edge inquired why the SmartEats Cooking class was cancelled. Staff explained that two classes, SmartEats Cooking and Quilting, sponsored by Amador Valley Adult Education (AVAE) will no longer be offered due to funding constraints. AVAE has decided not to sponsor any classes outside the Pleasanton City limits. However, Staff reported that Quilting instructor, Linda Schmidt, will be returning as a volunteer. Staff included a few great comments made by patrons taken from special event evaluations. The Integrity in Action Program,launched in May,has been well-received by the patrons. • CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF JULY 2,2009 PAGE 2 OF 6 The Coffee Sponsorship Program continues to draw funds to offset the cost of coffee and coffee supplies allowing the Center to provide complimentary coffee. In March a total of$2,050 from two organizations —Gold Sponsor HomeAide Home Care and Silver Sponsor Tender Heart In-Home Care -was received. There were three classes held in the evenings at the Senior Center during the quarter; in addition to the eight Jazzercise classes held each week. McCreary indicated that Jazzercise provides rental revenue for the Senior Center. There were eleven rentals this quarter. Commissioner Guarienti shared that he appreciated the new written format, and the great summary of activities offered at the Senior Center. MODIFICATIONS TO THE SENIOR CENTER ADVISORY COMMITTEE BYLAWS McCreary gave a brief summary of the few changes proposed for the Senior Center Advisory Committee Bylaws and Rules of Procedure. The first change was to have Article II.0 read: "One member of the Parks and Community Services Commission serve as a liaison to the Advisory Committee." The second change was made to Article V.C.4 pertaining to the duties of the Officers. It was recommended it read: "The Chairman performs the duties...represents the Advisory Committee before the Parks and Community Services Commission and City Council, or designates a representative." In addition, changes were proposed by the City Council regarding officers. The City Council recommended that the position of Chairperson and Vice Chairperson be rotated each year. Commissioner Guarienti commented that through his experience he felt that the Advisory Committee Chairperson needs the first year to get acclimated and the second year they are able to be more effective. CM Bonetti agreed that the Chairperson be allowed to continue their term up to two years to provide more continuity to the Advisory Committee. CM Baron commented that each Chair tends to bring a different focus and agreed that a Chairperson should be allowed to serve up to two years. The Committee Members requested that this item be deferred for more discussion at the August meeting. PROPOSED SENIOR CENTER FEE INCREASE The following fee increases were recommended to keep pace with the necessary revenue growth. This increase will go into effect on September 1, 2009. The Activity Fee will be increased from $1.00 to $1.25. This is a 25% increase. The last fee increase in 2006 went from $.75 cents to$1.00. Yet, even with this increase, in comparison to other cities the Dublin Senior Center activity fee is still below the market average. CM Baron inquired if Staff could offer an activity card or a convenience card so seniors wouldn't have to carry cash. CM Bonetti suggested creating an activity card that could be punched each time they attended an activity. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF JULY 2,2009 PAGE 3OF6 CM Baron asked if the Senior Center could offer an initial discount as an incentive. Commissioner Guarienti stated that these types of card systems have to be based on an honor system. He felt that many seniors know to bring exact change. The Committee Members asked that this subject be researched and other alternatives be recommended by Staff at a future meeting. Changes to the fee for the Special Luncheon Events McCreary announced that there are price increases to some of the programs due the increase in direct cost. There will be a $.50 (8%) increase to the special luncheons. The resident fee will now be $7.00 and Non- resident will be$8.00. Changes to the Dance fee: Pre-registration fee for residents will be from $8.00 to $9.00; and for non-resident from $9 to $10. The dance fees collected at the door will increase from$10 to$12. CM Bonetti felt that the increases are reasonable considering how much entertainment fees have increased. Changes to Trip and Tours: Rates.$2 increase Due to the increase in van maintenance, gas and driver costs, the following increases have been recommended. Trips and Tours (Resident-R) from $25 to$27 Trips and Tours (Non-Resident-NR)from$29 to$31 Trips and Tours outside East Bay(R)from$28 to$30 Trips and Tours outside East Bay(NR)from$32 to$35 CM Baron asked if the City had a Pricing Strategy Program and if we could offer a type of frequent user discount. McCreary stated that the Department will be developing a pricing and cost recovery policy this fiscal year. CM BONETTI MADE A MOTION� OMMI�EE RECOMMENDATIONS, CM BARON SECONDED THE MOTION AND THE SPRING 2009 SUBCOMMITTEE ACCOMPLISHMENTS Committee Members each provided a brief report on their strategies. Strategy #1: Expand availability of Advisory Committee Members to listen to the community about the recreational and social needs of older adults. • CM Baron reported that the first Safeway outreach is scheduled for Wednesday, July 22. It was determined that CM Vanderpool and CM Edge will work the early shift from 3:45 to 5:30 p.m. and Marty Baron and Diane Bonetti will work the later shift from 5:30 to 7:15 p.m. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF JULY 2,2009 PAGE 4 OF 6 • CM Bonetti suggested that everyone dress in attire to attract the public with the opportunity to converse with them. Staff suggested the wearing the aprons with the Senior Center Logo. McCreary suggested that a script be provided to each Advisory Committee Member. • McCreary asked how the Committee Members would you like to measure the success of the Safeway outreach. CM Baron stated the number of contacts could be measured. • CM Baron wondered why no one attended the meeting today, and if Staff informed the patrons about the new meeting location and time. Guarienti mentioned that the change to the meeting date was made last month so the newsletter and Quarterly Guide would not reflect the change in location and time. • CM Baron stated that he is still trying to reach Congressman McNerney. It was suggested that the Foundation possibly host a pancake breakfast as a fundraising opportunity in the morning and a mid-morning workshop could be offered by McNerney from 10:00 a.m. to 12:00 noon. CM Edge did not favor combining the two events. • Commissioner Guarienti suggested that the goal of doing outreach is to entice new people to come in to the Senior Center. He suggested asking people once they get to the Senior Center, "Is it your first time at the Senior Center?" Volunteers need to engage people and find out their interest, get them in and involved. Once they arrive, the volunteer greeter will have a crucial role to give new people a tour of the facility and share information about programs and services. • Hudson suggested that another outreach be conducted at the Groves where over 300 seniors reside. When the Advisory Committee held their May Meeting at the Groves, Sue Cervantes, the Groves coordinator, was willing to help promote the Senior Center programs not only to their residents but also to the community. CM Vanderpool suggested hosting a Mini Info Fair at the Groves. She wanted to help and is willing to post flyers in the community, like Fitness 2000 and the Wicklow Apartments. Strategy#2—Serve as Ambassadors and expand outreach to older adults in the community. • CM Vanderpool reported that she coordinated one meeting at the Groves. • CM Baron wanted to know the means the Senior Center was promoting the activities and who was responsible for the promotion of the events. McCreary stated that Hudson was responsible for implementing promotions. • CM Baron noted that he appreciated the hard work of the Staff, and stated that the Advisory Committee is making suggestions to work toward a common goal of expanding promotions. • CM Bonetti suggested that Senior Center actively recruit a Volunteer or staff member to assist with the marketing and promotion of activities. • CM Baron suggested using radio broadcast and other media as the main source of publicity. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF JULY 2,2009 PAGE 5 OF 6 • CM Bonetti suggested announcing the need for volunteers to work on publicity and marketing in the Dublin Doings newsletter. • CM Vanderpool suggested the use of an electronic billboard and newspapers. • The Committee Members requested that this subject be placed on a future agenda for further discussion. • CM Guarienti suggested the Committee be aware, first, what form of publicity is being done by staff now. He felt that the timeliness of the article in the paper and newsletter, or the direct notification via email, phone call or one-on-one discussion are important. Patrons may have not read the Dublin Doings or just maybe not interested. Sometimes patrons receive information through flyers that are picked up. Guarienti also made a few recommendations on how the photos in the newsletter could be better utilized. He recommended that names of volunteers be placed below each photo wherever possible, and have a better placement of photos throughout the newsletter. Strategy#3—Promote and support the proposed Saturday morning programs at the Senior Center. • CM Edge stated that he will approach the Foundation on August 6th to discuss the possibility of the Foundation sponsoring a pancake breakfast on a Saturday morning. He wasn't sure if he would get the support from the Foundation due to the difficulty in finding enough volunteers. • CM Vanderpool asked the Advisory Committee if they would be willing to prepare and host the first pancake breakfast in September. • McCreary suggested partnering with the fire department or another organization if the Foundation declines. Strategy 4: Making old adults feel valued in the Community. • CM Baron announced that CM Villegas reported that the next Senior Spotlight will be on Joe Kleponis. OTHER BUSINESS CM Edge gave a brief report about the Foundation. He stated that the Foundation's goal is to raise money from various sources and make financial contributions to the Senior Center for equipment and furnishings. After this year, he felt that the Foundation may not be invited next year to participate in the fireworks booth due to lack of volunteers from the Senior Center. To date, he stated that one booth on Toyota Drive made $2,500 and the Dublin Blvd. booth has made twice as much. The booth sites are selected by lottery. Commissioner Guarienti shared the City of Dublin Five Year Capital Improvement Program. He reported the Emerald Recreation and Aquatic Complex was deferred due to insufficient funding. Dublin Historic Park Phase 1 is under construction. All the projects in the five year plan total$80 million. He announced that the Dublin Senior Center rental fee has increased. However, the Dublin fees are priced below market and haven't made any changed in three years. The rental fee averages out to $.75 per seat per hour. The policies and fees were increased and streamlined. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF JULY 2,2009 PAGE 6 OF 6 Commissioner Guarienti reported he attended the dinner only at the City sponsored Golf Tournament. He commented that the price for dinner only did not seem much different than golf and dinner. He recommended adding a putting activity before the dinner so non-golfing seniors could participate. Commissioner Guarienti suggested the following layout improvements for the Dublin Doings. Identify photos with names specifically if there is an opportunity to give recognition to volunteers in the newsletter and where volunteers are featured. He also suggested changing the Dublin Advisory Committee meeting and placing it in the front of the newsletter. McCreary announced that the Pandigital Company in Dublin donated a 10 '/2 inch digital photo frame to the Mayor who then donated it to the Senior Center. Window tint on the doors and windows will be installed next week. The 2009 Summer Concert series begins on Friday,July 10. CM Bonetti thanked Office Assistant Linda Lau for being persistent in relaying the message to her to assist a fellow Foundation Member in need. Adjournment Being no further business, the meeting was adjourned at 11:50 a.m. Respectfully submitted, Anna Hudson Recreation Coordinator APPROVED: Martin Baron Chairperson Draft Copy 7/28/09 4,14: 1 .. . 8i AGENDA STATEMENT••0!�� SENIOR CENTER ADVISORY COMMITTEE l��t1tO MEETING DATE: August 6, 2009 SUBJECT: Modifications to Senior Center Advisory Committee Bylaws Report Prepared by Paul McCreary,Assistant Director of Parks and Community Services ATTACHMENTS: None RECOMMENDATION: Receive report and recommend approval of proposed Bylaw changes to the City Council. FINANCIAL STATEMENT: None DESCRIPTION: At the June 11, 2009 meeting of the Senior Center Advisory ittee as Committee, the Committee Members reviewed ehe responsibilities of the result, the AdvisoryvCommitteenvoted to contained in the Bylaws and Rules of Proc edur recommend to the City Council that the Bylaws be amended as follows: II. COMMITTEE COMPOSITION AND METHOD OF APPOINTMENT C. One member of the Parks and Community Services Commission shall serve as a nen- �e ber of liaison to the Advisory Committee. V. OFFICERS C. Duties of Officers. The Chairman performs the following duties: 4. Represents the Advisory Committee before the Parks&Reefeatien ,'k e r i e Commission and City Council,or designates a renresen ive. ADDITIONAL CHANGE PROPOSED BY CITY COUNCIL REGARDING OFFICERS At the June 16, 2009 meeting of the City Council, the Council reviewed the proposed changes to the at Planning Commission Bylaws. The Planning Commission proposed,yeheFurther. the Counc lydirec ed the position of Chairperson and Vice Chairperso n be rotated every Staff to include the same change in the Bylaws for the other Commissions and Committees. Thus, Staff has included the following additional change to the Senior Center Advisory Committee Bylaws and Rules of Procedure: COPIES TO: ITEM NO.: 6.1 G:\SRADVCMTE\Statements\2009\7-2-09 Item 7.2 Changes to Bylaws.doc