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HomeMy WebLinkAbout12-04-2003 SCAC Minutes • CITY OF DUBLIN DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF:December. 4, 2003 The December 4, 2003 meeting of the Senior Center Advisory Committee was called to order at 9:05 a.m. at the Dublin Unified School District Board Room, Dublin, California,by Chairperson McHugh. Roll Call Committee Members Present: McHugh, Payton, Silvas, and Commissioner Burr Cain Committee Members Absent: Bielke and Gifford Pledge Allegiance Oral Communications-None Approval of Minutes for November 13 IT WAS MOVED BY CM. SILVAS, AND SECONDED BY CM. PAYTON TO APPROVE THE MINUTES OF NOVEMBER 13, 2003 AS CORRECTED. Note: In page 2,paragraph 5. Change"in"to putting"it" on disk. Burr Cain wanted to verify if the amount of the funds raised by the Dublin Senior Foundation given at the last meeting was accurate. He also inquired if the Foundation would be purchasing items for the new Senior Center. Staff explained that a "wish-list" with associated costs would be discussed with the Foundation. Cm. Silvas inquired who approaches the Foundation with donation requests. The members of the Committee agreed that although anyone may approach the Foundation with requests, .Staff would be the best person to speak on the behalf of the City and the senior population to request donations. Written Communications — The Center received a letter from Barnes & Nobles Bookstore inviting organizations to gift wrap during the Winter Holiday and make,money from donations received. Two volunteers are needed to work a three to four hour shift. Staff suggested having volunteers wear a Center apron to identify they are from the Dublin Senior Center. In reference to identifying volunteers, Cm. Silvas felt it was important that all volunteers wear a name badge while volunteering at, or for the Center to be easily identified by patrons. Anna Hudson agreed and suggested requiring volunteers to wear a name badge. Although many of the volunteers had been given badges, there was not a requirement or designated area where volunteers could pick up a badge, particularly if they lost or forgot their badge. Cm. Silvas volunteered to maintain such a board when a policy is developed. Staff stated that this issue would be placed on the agenda for the next meeting. Burr Cain agreed with creating a Volunteer board not only to identify all volunteers who help at the Senior Center but also felt it tied in with recognizing volunteers for their efforts on an ongoing basis. Cm. McHugh also felt it was important not only to provide an opportunity to recognize the volunteers but also encourage new people to volunteer at the Center. - 1 - Old Business-None New Business ELECTION OF CHAIRPERSON AND VICE-CHAIRPERSON Cm. McHugh opened up the nominations for the Chairperson and Vice-Chairperson for a term of office through November 2004. ON A MOTION BY CM.MCHUGH AND SECONDED BY CM.PAYTON AND BY UNANIMOUS VOTE, THE COMMITTEE VOTED TO ELECT CM. SILVAS AS CHAIRPERSON. ON A MOTION BY CM.SILVAS AND SECONDED BY CM.MCHUGH AND BY UNANIMOUS VOTE, THE COMMITTEE VOTED TO ELECT CM.PAYTON AS VICE-CHAIRPERSON. APPOINT A REPRESENTATIVE TO SERVE ON THE FALLON PARK TASK FORCE The City Council approved the formation of a Community Task Force to provide input and direction on the development of a comprehensive master plan for the 60 ± acre Fallon Sports Park. It was requested that a member from the Parks and Community Services Commission, Heritage and Cultural Arts Commission, Youth Advisory Committee and the Senior Center Advisory Committee serve on the Task Force. The Committee appointed Cm. Silvas to be the representative to the Fallon Sports Task Force. Because a couple of Committee Members were absent it was decided that an alternate should be selected at the January meeting. • STEP OUT FOR SENIOR CENTERS Anna Hudson gave an overview of the past Step Out for Senior Center events and requested new ideas to promote the activities of the Senior Center that will attract a higher percentage of new patrons to the Senior Center. Staff suggested introducing an event from the Senior Olympics each year with involvement from other local senior centers. Burr Cain asked what types of events are offered in Senior Olympics. Staff stated a few of the events offered at Senior Olympics include bowling, free throws, basketball, social dance, walking, billiards, swimming, etc. Staff suggested asking San Ramon to sponsor the pool table event since that the Center does not have a functional pool table. Burr Cain asked what was wrong with the pool table at the Dublin Senior Center and what would it take for it to be functional. Staff indicated that there isn't enough clearance around the table to play effectively and that the table was a very heavy and could not be easily moved away from the walls. Burr Cain asked if the table could be dismantled easily and be made into a dual use table functioning as a conference table and a pool table. Staff indicated the table could not be dismantled. • Cm. McHugh suggested displaying senior artwork at City Hall and other places where there are more people in order to attract a broader level of participation. He felt that there was a need to develop a better publicity campaign to reach the broader community. Burr Cain suggested introducing at least one new activity each year to the Step Out Event and asking Councilman Sbranti, who is a Basketball Coach at Dublin High School, to possibly sponsor a "free throw" contest as a Senior Olympic event. -2 - Staff stated that one activity could be offered each day during the week of Senior Center Awareness week leading up to the Saturday breakfast. Burr Cain suggested allowing different age groups to participate with the seniors that could increase the awareness of the event. Cm. McHugh suggested having a type of street faire or an art show at another facility, like City Hall and the City Library. He thought that by partnering with other groups, the Center could perhaps develop a bigger draw of people. It was noted that last year the Step Out event was on the same day of the Classic Affair and perhaps we could merge similar events together to attract a larger number of people to the Senior Center. Cm. Payton commented that although she enjoyed the Classic Affair, she felt that it was not advertised well and suggested soliciting more wine and food vendors to expand the event. She enjoys and frequently attends these types of events throughout the Tri Valley and is interested in seeing the Classic Affair continue. Cm. McHugh felt that the Chamber of Commerce could be used as another resource to ask for assistance. Cm. McHugh also suggested inviting more senior service organizations to share their information with the community at the Step Out Event. Cm. Payton suggested looking for a new celebrity to lead the walk. Burr Cain suggested asking Guy Houston to lead the walk next year. Other Business Cm. Silvas reported that he attended the December Parks and Community Services Commission. Although he admitted that he was late for the meeting and had missed the Oral Communications, he was disappointed that he was not recognized by Chairperson and was not allowed to speak. Staff suggested that Committee Members try to be present during the first ten minutes of the meeting for Oral Communications to address the Commission. Staff suggested that Committee Members call or leave a message with Staff to inform them that you may be running late and that you want the opportunity to address to the Commission. Burr Cain stated that on behalf of the Commission they are disappointed in the resignation of Cm. McHugh and that he would be missed. Cm. McHugh thanked Mr. Cain for his kind words. Staff announced that the late Sue Inami's husband, Frank donated $400 to the Dublin Senior Center. He will be recognized at the December 16 City Council meeting. Staff clarified that the Committee Meetings will be scheduled on the second Thursday until February 2004 as stated in the August meeting minutes. The information was discussed by the Committee but was not an official agenda item. Therefore, the meeting date was never officially changed. The next meeting is set for Thursday, January 8, 2004 (second Thursday). The change in dates will be placed on the January 2004 agenda for approval. Adjournment: 11:15 a.m. Sincerely, Anna Hudson Recreation Coordinator - 3 -