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HomeMy WebLinkAbout08-09-1989 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE : August 8 , 1989 On August 8 , 1989 , at 6 :00p .m . , the Park and Recreation Commission conducted a tour of City parks and facilities . The tour included Shannon Community Center , Dolan Park , Mape Park , Dublin Sports Grounds , Alamo Creek Park , Stagecoach Park and Kolb Park . The tour ended at the Dublin Senior Center . Shannon Community Center Diane reported that the interior renovation of the Center is about 90% complete at this time . She reviewed the items that were included in the renovation of the various rooms , including the addition of an elevator , storage space , downstairs bathrooms and preschool courtyard . Commissioner Schmitt asked why the West Room was not painted? Diane replied that painting was not included as part of West Room renovation . Commissioner Hernandez asked if a ramp will be installed at the end of the West deck for the handicapped? Diane pointed out that outside handicap accessiblity will be included in the park renovation scheduled for this Fall . In touring the A&B Room, Diane pointed out that the doors and windows will need to be replaced due to dry rot . Overall , the Commissioners were very pleased with the renovation . Dolan Park Diane reported that there is an irrigation problem at the base of Dolan park which is being currently looked into . Commissioner Donnell noticed that there were areas of the cement walkway with broken edges . Mape Park Commissioner Downey stated that the large bushes at the far end of the park are used as hideouts , and that mattresses have been found there . He felt that the area should be cleaned . Diane reported that the area has already been cleaned of all debris . Commissioner Downey asked if the path on the other side of the creek will remain? Diane stated she would have to check . Commissioner Hernandez noted that the barbecues are too close to • the trees and could be a fire hazard . Dublin Sports Grounds Diane reported that staff will be working with the sports groups to put together a master plan for the Dublin Sports Grounds . • MINUTES - August 8 , 1989 Page Two Commissioner Schmitt suggested putting in a shelter stand from the wind for spectators . She noted that the vehicle used by the Fire Department at the festival had not been removed from the sports grounds , and the broken window glass from the windows had not been cleaned up . She expressed her concern regarding the condition of the fields due to the festival use , and felt that the fields would not be repaired in time for soccer . Diane stated that she will contact Public Works regarding the vehicle and broken glass , but that they are already aware of the condition of the Dublin Sports Grounds fields . If there are any damages to the fields , the festival committee will be charged accordingly . Alamo Creek Park Diane reported that the park plan includes restrooms , a picnic area and play equipment . It was noted that the drinking fountain at the site was missing the on-off handle . Commissioner Schmitt indicated that the park would be a great location for an outside concert in the Summer . She asked when the sign for the park will be installed . Diane stated that it has been ordered . Stagecoach Park Diane noted that one of the trees was missing in the front of the park . Commissioner Schmitt stated that the lawn looks like it needs watering . Diane indicated that she believes the lawn has just be aerated and fertilized . Kolb Park The Commission commented on the good condition of Kolb Park in light of the heavy usage it receives . Commissioner Hernandez pointed out some dying oleanders . The meeting of the Park and Recreation Commission ended at the Dublin Senior Center where the meeting was called to order at 7 : 56p .m. by Chairperson .Liz Schmitt . Roll Call Present : Commissioner Schmitt , Donnell , Hernandez and Downey Absent : Commissioner Hudak Approval of Minutes IT WAS MOVED BY COMMISSIONER HERNANDEZ AND SECONDED BY COMMISSIONER DONNELL TO APPROVE THE MINUTES OF JULY 11 , 1989 AS SUBMITTED . (UNANIMOUS) • MINUTES - August 8 , 1989 Page Three New Business Youth Sports Program The Fiscal Year 1989-90 Recreation Budget provides funds for the initiation of youth sports programs . Initially staff anticipates offering youth basketball and volleyball leagues for both elementary school students as well as middle school students . The proposed program would accommodate grades 4&5 (Coed) and grades 6-8 (Coed) . Volleyball would run September-November and Basketball January-March for 8 weeks . The first two weeks would be for practice only , five weeks for practice and games , and the last week for playoffs . Fees will be charged to cover cost of staff and supplies . Staff will be working closely with the School District to coordinate the program and to insure that programs are not duplicated . $22 , 000 is budgeted for this program in FY89-90 with $21 ,940 anticipated in revenue . It is staffs recommendation that the Commission review the preliminary program information and provide staff with input . Commissioner Schmitt asked how much of a fee would be charged? Do the schools charge a fee? Diane indicated that the fee would be approximately $30 , and that the schools offer it for free but limit enrollment . Commissioner Donnell stated that kids tend to get stressed out and under so much pressure in competitive sports programs . She indicated that she would like to see a program that was not so competitive . Commissioner Schmitt agreed . Commissioner Hernandez stated that she would like to have a program where the children do not have to feel that they have to be the best on the team in order to play . Commissioner Schmitt felt that if a child signs up , they should be able to play . Diane asked the Commissioners if they would prefer to have a program that was geared more towards instruction and team work rather than competition? The Commission concurred . Diane asked the Commission if there were any other sports they would like to see pursued . Commissioner Schmitt indicated that she would like to see competitive girls softball , and maybe track and field also . Diane indicated that staff will draft a detailed program with fees and schedules for the Commissions review and approval . Fall Schedule of Recreation Classes and Programs The brochure is currently at the printer and will be mailed to Dublin residents beginning August 18 , 1989 . The brochure includes a summary of the activities available this Fall to the community . Registration for most programs begins on August 28 for Dublin residents and September 5 for non-residents . MINUTES - August 8 , 1989 Page Four The brochure highlights the Fall special events which include the Halloween Spooktacular for children , the Festival of Lights , tree lighting ceremony and Breakfast with Santa . A number of new classes have been added for both youth and adults along with a variety of old favorites . The Lunchtime Activities Program for teens will again be offered at Wells Middle School . The Shannon Center Preschool will once again be offered with three classes for children 2 years-9months through 5 years . Commissioner Schmitt asked if staff has decided to do another murder mystery? Commissioner Downey indicated that he would like to see one planned and held at Shannon Center . Commissioner Schmitt agreed . Diane indicated that she will look into the matter . Staff Reports Diane reviewed her memorandum handout to the Commission which outlined the relocation of some of the recreation staff to the Civic Center . She indicated that besides herself , Cindy and Char will be moving to the Civic Center . Tracy , Stephanie and Myrle will remain at Shannon. Stephanie has been hired as full-time and will be in charge of Aquatics , Preschool , Leisure Enrichment Classes , as well as the St . Patrick ' s Celebration and Breakfast With Santa. Cindy will be responsible for Sports , Field Scheduling , Quarterly Brochure , and the Tree Lighting Ceremony . Tracy will be responsible for administration at Shannon Center , Playgrounds , Teens , and the Halloween and Easter special events . To update the Commission , Diane reported that the Shannon Park Renovation will be on the City Council agenda for Monday , August 14 to go out to bid . The Joint Use Agreement will be going to the City Council and the School Board in September . The Afterschool Playground Program ends on August 11 , the Teen Program will be ending soon , and the pool will close on September 5 . The Shannon Center Renovation is in its final countdown . Other Business Commissioner Hernandez stated that during the park tour , she noted that some parks seem to be getting more care than others . She noticed at Stagecoach Park that two trees were dead and that two more were on their way out . She stated that she is very proud of the City parks that we have and that the neighbors should appreciate them . Commissioner Donnell pointed out that if you drive by the parks on the weekends , you can see all ages using the parks . Commissioner Downey commended staff on the progress made over such a short period of time . Commissioner Schmitt stated that she is very pleased with all the parks . She indicated that she would really like to see a concert at Alamo Creek Park planned for the future . Commissioner Hernandez stated that the Pleasanton Community Band will play anywhere . Commissioner Downey suggested getting the High School band to play , and that we should use local bands as much as possible . MINUTES - August 8, 1989 Page Five Commissioner Hernandez reported that she has been attending meetings for the Substance Abuse Program, and that several people from Parks and Recreation were in attendance at the meeting in Oakland. The next meeting of the Park and Recreation Commission will be at Shannon Center. Adjournment Being no further business, the meeting was adjourned at 8:27pm. Respectfully submitted, Char J. Youn Recreation Secretary