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HomeMy WebLinkAbout04-12-1988 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: April 12 , 1988 The April 12 , 1988 meeting of the Park and Recreation Commission was called to order at 7 :30p.m. at the Shannon Community Center, Dublin, California, by Chairperson Dan Downey. Roll Call Present: Commissioner Downey, Hernandez , Schmitt, Hudak and Donnell Oral Communications - None Approval of Minutes Commissioner Schmitt referred to Page 4 , Other Business, Subcommittee BAPRCBM Barbecue, Paragraph 2 , indicating that Commissioner Hudak ' s name and hers should be added, and that Commissioner Donnell ' s name should be deleted. Commissioner Hudak questioned having "3" Commissioners on the subcommittee. Diane pointed out that the Brown Act specifys that only "2" can be on a subcommittee. Commissioner Hudak indicated that he would withdraw. The minutes should be corrected to indicate that Commissioners Hernandez and Schmitt as the subcommittee members. IT WAS MOVED BY COMMISSIONER HERNANDEZ AND SECONDED BY COMMISSIONER SCHMITT TO APPROVE THE MINUTES OF MARCH 8 , 1988 AS CORRECTED. (UNANIMOUS) Old Business Shannon Center Facility Use Policy Diane reported that the Facility Use Policy was not submitted for review by the City Council for their April 11 , 1988 meeting, as the agenda was quite lengthy. However it will be reviewed at their meeting of April 25. New Business Teen Dance On May 8 , 1987 a teen rock concert was held at the Shannon Center. Jeff Wilson worked closely with the Recreation Director in organizing the bands , securing chaperones and publicizing the event. During the concert, slam dancing occurred. At the request of the Recreation Staff and Police Chief , slam dancing was prohibited from any future concerts because it presented a liability to the City. Once word got out that the City of Dublin would not allow slam dancing, the teens were no longer interested in concerts at Shannon Center. After some discussion with staff , they decided to try another concert, but without slam dancing. 'MINUTES - April 12 , 1 988 Page Two The Recreation Staff discussed with Police Chief Severini the possibility of lowering the number of required security from six (6 ) to four ( 4 ) . It was agreed upon by all, that four police officers would be present at the upcoming concert on Friday, April 15 . The concert begins at 6 : 30p.m. and will feature BHT, Electric Funeral, Tyrranicide and Unit Pride. Commissioner Schmitt pointed out that Dublin High is having a dance on April 15 . She felt that contact should be made with the high school to prevent conflicts. Diane agreed. Commissioner Schmitt voiced her concern regarding the police report that was not made available to the Commission on the May 8 , 1987 concert. She also disagreed with the report as presented by Sergeant Adams at the Commission meeting of June 9 , 1987 . As a chaperone, she felt that the police on duty and the youth in attendance got along very well and that the concert in general went very well. Diane stated that it was her understanding that the report was a police inter-office memorandum. Commissioner Hudak stated that the information should be available to the public. Diane stated that a photographer from the Valley Times was scheduled to take photos of members of each band on Monday, however no one from the bands showed. They were not very happy with the decision to take one photograph with only two members of each band. Commissioner Downey suggested taking pictures of each band and have them draw for the one that would be in the paper. City-Wide Flea Market The Second Annual City-Wide Flea Market will be held in the Shannon Center parking lot on Saturday, June 4 , 8 : 00a.m. -2 : 00p.m. Sellers may reserve a 201x20 ' space for $10 . 00 . Sellers are responsible for their own setup and takedown. The $10. 00 registration fee includes the space and all the publicity. There is no admission charge for shoppers . To date, there are "23" registered for the 1988 event. The flea market has been advertised in the Recreation Department Spring Schedule of Classes and Programs. News releases will be mailed to the Dollar Saver and Motorland magazine. A flier was mailed to KKIQ for a possible PSA. Ads will be placed in the newspaper for June 3 and 4 . Adult Softball Effective July 1 , 1988 the City of Dublin will take title to those park and recreational facilities within the City that are currently owned by the Dublin San Ramon Services District. Although the City currently has the programming responsibilities for these facilities, maintenance is still the responsibility of DSRSD. MINUTES - April 12 , 1988 Page Three One of the 1988 goals adopted by the City Council and having a medium priority rating by the Council , was to develop an adult sports program. For the past several years staff has been working with the Recreation Departments of Livermore and Pleasanton to offer adult basketball and volleyball leagues, initially at Camp Parks and most recently at the Alameda County Fairgrounds. Adult softball leagues have traditionally been sponsored by each Department individually. However in Dublin adult softball leagues are sponsored by the Tri-Valley Softball League. Staff has met with Harry Demmel, Coordinator of Tri-Valley Softball to discuss the possibility of the City offering adult softball leagues in addition to Tri-Valley Softball or whether the City should assume the total responsibility for adult softball leagues . Mr. Demmel did not feel there was a need for additional softball leagues, but was amenable to the City running the softball leagues currently in operation. Currently Tri-Valley Softball offers both Mens C ( 1 -6 ) and Co-ed leagues . The Spring & Summer leagues run for 20 Weeks and the Fall league runs for 7 weeks. The costs associated with running the leagues include; 1 ) Field Use Fees ($4,600 ) , 2 ) Umpires (2 per game @ $15 each) , 3 ) Field Prep ( $125 week) , 4 ) Operating Supplies (Balls , Bases , Chalk, etc) , and 5 ) Awards/Trophies (Sponsors and individual, 1st & 2nd place) . If the Commission is in favor of pursuing City-sponsored softball leagues, staff would recommend that we do not plan on assuming the responsibility for them until Spring of 1989 . However in order to make arrangements to have adequate funds included in the Fiscal Year 1988-89 Budget. Commissioner Schmitt felt that the current fees charged are too high and knows that many people are going to Pleasanton because their fees are lower. She indicated that she was in favor of the City taking over the leagues , reducing the fees , and would like to see youth softball startup again. Diane introduced Bruce Patchin, Tri-Valley Softball League. He felt that the costs are high, the wind is a problem, organization is poor and the condition of the fields are bad. He felt that the sports park has the potential to be a top notch facility. Diane asked Mr. Patchin what he would recommend to help solve the wind problem. He indicated that adding more trees would help. Diane stated that she has spoken to the Park Maintenance Supervisor who thinks that trees would be worth looking into, however there is no plan to plant any this year. Diane asked Mr. Patchin what type of publicity does the Tri- Valley Softball League use. He stated that they advertise in the "Whats Happening" section of the newspaper. Mr. Patchin stated that other cities are very structured in their field use, however Mr. Demmel is very lenient and lets the leagues pay when they can. MINUTES - April 12 , 1988 Page Four Mr. Patchin asked Diane if the City were to takeover, what changes could be expected? Diane replied that there would be an increase in the level of maintenance, the fees would be reviewed, a Softball Coordinator would be hired, and all fees would have to paid up front. IT WAS MOVED BY COMMISSIONER SCHMITT AND SECONDED BY COMMISSIONER DONNELL FOR STAFF TO PURSUE CITY SPONSORED SOFTBALL LEAGUES. (UNANIMOUS ) Staff Reports Park Update Diane reported that Dolan Park Phase I will be going into its "90 maintenance period" , and Phase II has been awarded and work is scheduled to begin April 25 and to be completed approximately in September. We are in the process of getting cost estimates for the removal of the Oleanders at Kolb Park. The Shannon Center Renovation bid has been awarded and the construction period will take place approximately from November through January. We are currently discouraging rentals during these months. Alamo Creek Park is in Phase I and is moving very slowly. Other Business BAPRCBM Barbecue Commissioner Schmitt stated that in meeting with John O'Donnell of BAPRCBM, to discuss plans for the barbecue planned at Kolb Park in July, he indicated that he would provide the printed' labels for the mailing. She felt that the event would bring many people from a distance and therefore should be a good show. Diane pointed out that the "90 day maintenance period" for Kolb Park has not begun as yet and will not begin until the work is done. July might not be feasible. Commissioner Hudak suggested changing the event to August. Diane stated that if the "90 day maintenance period" began this Friday, it might end by the last Saturday of July, however she would keep the Commission posted. Commissioner Schmitt stated that Commissioner Hernandez and herself will begin checking on costs and menus and report back to the Commission. Senior Center Diane reported that the renovation of the Senior Center has been extended one week due to the reroofing and exterior painting. Since this is an addition to the work, it is anticipated that completion should be in May. Senior Citizens Advisory Committee Commissioner Hudak wanted to know how the. Senior Citizens Advisory Committee is coming along. 9 MINUTES - April 12, 1988 Page Five Commissioner Hernandez reported that the first meeting was not held due to a lack of quorum. She stated that Bonnie Leonard, Recreation Coordinator, is doing a great job and has everything in control. The committee has completed a brainstorming session in regards to programming. Valley Community Swim Center Commissioner Hudak requested an update on the pool. Diane reported that currently the pool is in use by the DHS Swim Team. The pool will be open to the public on Memorial weekend. Gregory Weir, Aquatic Coordinator, is in the process of making job offers at this time. Commissioner Schmitt indicated that she would like to see Friday nights as "Family Night". Bruce Patchin stated that last year the pool was closed before the indicated closing time. He felt that if specific hours are indicated, they should be enforced regardless of the number of people using the pool. Mr. Patchin asked if vending machines would be installed? Diane indicated that having a snack bar would be considered. Commissioner Schmitt asked if the City attorney has given input regarding the non-restrictive membership clause of the Facility Use Policy? Diane replied that it is currently being reviewed. Commissioner Schmitt asked if a report will be given on the Easter Egg Hunt? Diane indicated that a report will be presented at the next Commission meeting. Adjournment Being no further business, the meeting was adjourned at 8:50p.m. Respectfully submitted, Char J. Young Recreation Secretary