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HomeMy WebLinkAbout05-10-1988 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: May 10 , 1988 The May 10 , 1988 meeting of the Park and Recreation Commission was called to order at 7 : 33p.m. at the Shannon Community Center, Dublin, California, by Chairperson Dan Downey. Roll Call Present: Commissioners Downey, Hernandez and Schmitt Absent: Commissioners Hudak and Donnell Oral Communications - None Approval of Minutes IT WAS MOVED BY COMMISSIONER SCHMITT AND SECONDED BY COMMISSIONER HERNANDEZ TO APPROVE THE MINUTES OF APRIL 12 ,. 1988 AS SUBMITTED. (UNANIMOUS) Old Business 2nd Annual Easter Egg Hunt The 2nd Annual Easter Egg Hunt was held on Saturday, April 2 , 1988 , at the Dublin Sports Grounds and was open to children ages 2-12 years free of cost. The hunts were conducted from 10-11am and the areas were divided into age groups; 2-5 , 5-7 , 8-10 , and 11 -12 . For those children under age two, the Easter Bunny was available for pictures. The children found candy, Crest toothpaste kits , plastic eggs filled with toys , and gold eggs redeemable for prizes and baskets. Lori DeRego presented the Activity Report which summarized the event with staff criticisms and suggestions . Lori suggested conducting a "Breakfast with the Bunny" next year at Kolb Park, with perhaps the seniors preparing the breakfast. An egg hunt would follow the breakfast and other organized activities would be offered. Pre-registration would be required and there would be a set maximum. Commissioner Schmitt strongly felt that the two years olds should be eliminated from the egg hunt, as they are too young to really understand the event. She liked the suggestion of having a breakfast and felt that the two year olds could be included in the breakfast, but not the hunt. Commissioner Downey and Hernandez agreed. New Business Winter 1988 Recreation Report The Citys Recreation Department offers classes and programs on a quarterly basis. Activities are publicized through the Schedule of Recreation Classes and Programs and mailed to residents. The Winter Quarter encompassed the months of January, February and March. • MINUTES - May 10 , 1988 Page Two Adult Sports Adult Volleyball Leagues were offered at the Alameda County Fairgrounds in cooperation with the City of Pleasanton and the Livermore Area Recreation and Park District. Approximately "43" teams competed in this recreational Co-ed Volleyball League, of which 22% were Dublin residents . Staff tried unsuccessfully to secure gym space at Dublin High School in order to conduct Adult Basketball Leagues. We then attempted to start a Saturday Drop-in Basketball Program but the cost to use the gym on a Saturday was prohibitive. Staff will continue to pursue obtaining use of the gym. Leisure Enrichment Classes Children' s classes were extremely popular during the Winter Quarter. A total of "267" children were enrolled in the "21 " classes that were conducted by the Department. The 81 % success rate is down from both Fall 1987 ( 93% ) and Winter 1987 ( 89% ) . The Teen and Adult classes offered by the Department continue to show a decline in enrollment. Only "17" of the "30" classes offered in the Winter Quarter were conducted for a 57% success rate. The Arts & Crafts classes and the special interest classes are beginning to wane. Staff will be investigating new methods of promoting adult classes . Playgrounds The Afterschool Playground Program conducted several exciting activities this Winter. Murray and Nielsen Playgrounds painted large murals which were displayed at the St. Patrick ' s Day Celebration at Shannon Center on March 19 . About "20" of the children walked in the parade accompanied by the Recreation Leaders . The Leaders operated one food and two game booths , and the money raised will be spent on a Barbecue and Games Day at Mape Park on May 23 . Preschool Program The Winter Quarter of Preschool classes continued to maintain steady enrollment. Three classes were offered for children 2 years-9 months through 5 years and a total of "55" children were enrolled. Special activities included a field trip to the Oakland Museum via Bart, a Desert Social for Parents and the Annual Leprechaun Hunt. Senior Programs Although no formal programs were initiated during the Winter Quarter, the Senior Center Advisory Committee was appointed and the first meeting of the Committee was held in February. Renovation of the Senior Center began in January with the original completion date scheduled for April 15 . Since that time the completion date has been extended. Commissioner Hernandez asked if Country Western Dance will be offered for the seniors . Diane stated that she will check with the instructor. MINUTES - May 10 , 1988 Page Three Special Events Stagecoach Park was dedicated to the public on January 30 . Approximately "100" people attended the park dedication ceremony which included a ribbon cutting ceremony, stagecoach rides and refreshments . Prizes were awarded to children and families that dressed in costumes of the stagecoach era. The Annual St. Patrick ' s Day Celebration was held on March 19 at Shannon Center. There was a wide variety of food, games and entertainment to provide a fun-filled afternoon. There were at least "1000" people in attendance at this annual community event. Teen Programs A Teen Ski Trip was co-sponsored with the City of San Ramon. Although the trip was not cancelled (San Ramon had 52 signups ) Dublin' s participation in the trip was withdrawn as we only had one signup. A Teen Dance was cancelled when it was determined that "slam dancing" would not be allowed. The dance was subsequently rescheduled for April 15 with no "slam dancing" . Dublin Senior Center Dedication The Dublin Senior Center renovation is nearing completion. On April 28 , 1988 the Dublin Senior Center Advisory Committee met and brainstormed ideas for a Dedication Ceremony. Suggestions included a reception with brief speeches by Mayor Jeffery, Senator Lockyer, Supervisor Campbell, and Barbara Hellmuth, Area Agency on Aging; a Ribbon Cutting; Balloons; Cake & Coffee; Prizes for Oldest and Longest Married; Prizes to be Raffled (Trips , Dinners , etc . which Committee Members will solicit) ; Calendar of Events to be Distributed; and Quiet Recorded Background Music. The Committee has come up with the following recommendations: Date: Saturday, July 16 , 1988 Time: 1 :30-5 :OOp.m. Program: To be finalized by Subcommittee Publicity: - Invitations to Dignitaries - Published on Front Page of Silver Streaks Newsletter - Invitations to Senior Clubs , Other Senior Centers , and Clubs with Senior Members - Suggestion: Contact AARP and Purchase Mailing List of Dublin Residents Over 50 Years of Age. Include Announcement in Senior Center Calendar. Diane stated that it was orginally suggested that the Senior Center be dedicated together with Kolb Park. However, Kolb Park will not be open until August. Since the Senior Center will be ready this June, seniors and staff do not want to wait till August for the dedication. MINUTES - May 10 , 1988 Page Four Commissioner Downey suggested that the seniors make a "wish list" of the types of donations they would like have for the Senior Center. Diane suggested advertising the event as a Senior Center Warming. Valley Community Swim Center Use Policy As of January 1 , 1988 the City of Dublin assumed the responsibility for scheduling and programming at the Valley Community Swim Center from the Dublin San Ramon Services District. The Swim Center will be open to the public on May 28 , 1988 and throughout the Summer months the Center will be utilized by the Recreation Department for public swimming and instructional classes. When the Swim Center is not in use with organized programs , staff recommends that we make it available to schools , community groups and private residents on a rental basis. Attached is the proposed Facility Use Policy for the Valley Community Swim Center. The policy is patterned after the Shannon Community Center Facility Use Policy. Prospective users are classified into five classifications with fees appropriate to the type of group. The fees were developed after conducting a survey of rental fees in the neighboring communities. It is the recommendation of staff that the Commission, 1 ) Review and comment on the proposed policy; 2 ) Approve the policy as presented or make suggestions for modifications; and 3 ) Direct staff to submit the policy to the City Council for adoption. Commissioner Schmitt asked when Family Night was scheduled. She pointed out that many complaints were that the pool was closed by staff early. Gregory replied that Family Nights will be on Fridays from 6-8pm beginning June 24 through September 2 . The pool will only be closed during inclement weather only. Diane added that staff will wait a reasonable amount of time before closing the pool. This will be an experimental Summer as it is our first year in doing programming for the pool. A variety of programs are being offered and should give staff a good idea of what the people want. Gregory stated that he would like to see the Swim Center available for rental to groups and individuals. The revenue generated would help offset the cost of running and maintaining the pool. He indicated that he has already received several calls from individuals interested in renting the facility. Diane pointed out that groups and individuals renting the facility must provide proof of liability coverage. Commissioner Schmitt asked if the City insurance wouldn' t cover this type of use. Diane replied that it covers for walk-in use only, but that rental of the facility is quite different. Commissioner Schmitt then asked if the City will provide coverage. Diane replied that she would check into this matter. IT WAS MOVED BY COMMISSIONER SCHMITT AND SECONDED BY COMMISSIONER HERNANDEZ TO ADOPT THE VALLEY COMMUNITY SWIM CENTER FACILITY USE POLICY AS PRESENTED. (UNANIMOUS ) MINUTES - May 1 0 , 1988 Page Five Staff Reports Teen Dance Lori reported the the Teen Concert held at Shannon Center on Friday, April 15 had a total of "221" participants. There was one minor incident of "slam dancing" but that it was immediately stopped by the band members. The dance went very well and we were able to pay each band small amount. Diane stated that in talking to Sgt. Adams after the dance, he indicated that the amount ofsecurity required may be reduced for the next dance. Commissioner Schmitt asked what happened to the subsidizing of Teen Programs approved by the Commission? Diane replied that it was never formally approved by the City Council. Commissioner Schmitt requested that this item be placed on the agenda for discussion. Diane stated that she will add this item to the agenda after the budget hearings. She recommended that the Commissioners consider attending the budget meetings scheduled, as there maybe some changes in policy. Jeff Wilson suggested the City consider attaching a statement to the checks issued to the band members which would indicate the distribution of the revenue. He thought that some type of payment schedule for the bands would be helpful. He felt that by decreasing the amount of security required would increase the amount paid to the bands. Jeff pointed out that the bigger bands want to be paid the money up front. He also suggested using the Dublin High School quad for a concert. Other Business Commissioner Schmitt stated that she would like to host something at the Senior Center for members of BAPRCBMC later in the year. Diane pointed out that the seniors will be developing a use policy for the facility. Commissioner Schmitt stated that she will wait till then. Diane stated that a special meeting of the Commission will be needed to receive input and approval of the 5 Year Capital Improvement Plan. She suggested Tuesday, May 31 at 7:30p.m., and that the meeting could possibly substitute for the June meeting. The Commissioners indicated that they would be available to attend as scheduled. Adjournment Being no further business, the meeting was adjourned at 8:50p.m. Respectfully submitted, Char J. Young Recreation Secretary