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HomeMy WebLinkAbout08-09-1988 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: August 9, 1988 The August 9 , 1988 meeting of the Park and Recreation Commission was called to order at 7 :30p.m. at the Shannon Community Center, Dublin, California, by Chairperson Dan Downey. Roll Call Present: Commissioner Downey, Hernandez , Schmitt and Donnell Absent: Commissioner Hudak Oral Communications - None Approval of Minutes IT WAS MOVED BY COMMISSIONER DONNELL AND SECONDED BY COMMISSIONER SCHMITT TO APPROVE THE MINUTES OF JULY 12 , 1988 AS SUBMITTED. (UNANIMOUS ) Written Communications Request from Diablo Valley German Shepherd Dog Club Staff has received correspondence from Charles Norton representing the Diablo Valley German Shepherd Dog Club requesting that an exemption to the facility use policy be granted in order to allow their club to continue meeting at Shannon Center. Their membership roster indicates that they currently have no members residing in Dublin and only three who reside in San Ramon, and therefore do not meet the membership requirements (51 % ) for a community group. As stated in the Facility Use Policy, continuous use of the Center is reserved for City of Dublin, Dublin School District and Non-Profit Community Groups with 51 % of their membership residing within the City of Dublin and/or the Dublin San Ramon Services District. Charles Norton, Member - Board of Directors , stated that Dublin is the geographical and activity center for the membership which is drawn from Alameda, Contra Costa, Solano, and San Joaquin counties . The club provides a service to the community by promoting educational activities , humane treatment of animals, control of vicious dogs , guidedogs for the blind, and law enforcement dogs. The club feels that they are an excellent and responsible user of our facility and requests an exception to the Facility Use Policy requirement of 51 % residency.. Commissioner Donnell asked what kind of bind would the $37 .00 an hour rate be on the group. Mr. Norton replied that it would be a hardship. Commissioner Schmitt asked if the group has researched other cities for use. Mr. Norton replied that other facilities would not permit them to bring the dogs. Staff recommends that the Commission consider the following options ; 1 ) Deny the Request, 2 ) Waive the residency requirement under the Community Group Classification, thus allowing them to utilize the facility for $8. 00 per hour, or 3 ) Waive the area of the policy which prohibits continuous use by non-residents , thus allowing them to utilize the facility for $37 per hour. Minutes - August 9 , 1988 Page Two IT WAS MOVED BY COMMISSIONER SCHMITT AND SECONDED BY COMMISSIONER HERNANDEZ TO WAIVE THE AREA OF THE POLICY WHICH PROHIBITS CONTINUOUS USE BY NON-RESIDENTS, THUS ALLOWING THE DIABLO VALLEY GERMAN SHEPHERD . DOG CLUB TO UTILIZE THE FACILITY FOR $37 PER HOUR. (UNANIMOUS) Staff was directed to forward the Commissions recommendation to the City Council for Council action. Old Business Kolb Park Dedication Ceremonies Kolb Park located on Brighton Drive and Bristol Road is scheduled to be completed by August 15 , 1988 . Staff feels that it would be appropriate to have some type of dedication ceremony or grand opening celebration. Staff recommends that the dedication be planned for late September or early October due to vacations and the beginning of school , and recommends that a subcommittee comprised of Commissioners and/or neighbors be established to assist staff with the necessary preparations. The Walder family has already indicated that they would be interested in helping with the event. The Commissioners were in favor of either Saturday, October 1 or October 8 for the dedication. Commissioner Downey suggested contacting the Kolb family members , Donna Miller and sons , they may have some ideas or would be interested in making a presentation. Commissioners Hernandez and Donnell indicated interest in serving on the subcommittee. Dr. Zev Kahn stated that he would like to have a catchy way to make the event different. He suggested having a Mickey Mouse Hotter than Air Balloon or a live animal from Marine World. Staff will take the recommendations of the Commission to the City Council for final approval. New Business Spring 1988 Quarterly Report The Recreation Director presented and the Commission accepted the Spring Quarterly Report. Fall Schedule of Recreation Classes and Programs The Recreation Director informed the commission that the Fall brochure is currently at the printer and should be mailed beginning August 20 . She then proceeded to review the draft copy of the brochure with the Commission. She indicated that the brochure will no longer be mailed to those San Ramon residents residing within the boundaries of Dublin San Ramon Services District. As the Shannon Community Center is now property of the City of Dublin, we are no longer bound by the previous lease with Dublin San Ramon Services District that required equal access to San Ramon residents . However we will make our brochure available to San Ramon residents and allow them to participate in City sponsored classes and programs. Minutes - August 9, 1988 Page Three Other Business Commissioner Schmitt reported that she and Commissioner Hernandez attended the BAPRCBM meeting in July and volunteered to host the October 22 meeting at the Dublin Senior Center. Commissioner Schmitt asked if it would be possible to see the Task Force plans before they go to the City Council? Diane indicated that she would check on this matter. Commissioner Schmitt asked what the policy is going to be regarding use of the kitchen at the Senior Center? Diane replied that at this time they are unable to lock access to the main office and their equipment is kept in an unlocked space. It is not anticipated that the Advisory Committee will have a policy ready for review before October. Staff Reports The Commission was informed of the imminent departure of Recreation Supervisor Lori DeRego. The Commission thanked Lori for her contributions and wished her well. Adjournment Being no further business, the meeting was adjourned at 8:40p.m. Respectfully submitted, &a,t)( Diane Lowart Director of Recreation