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HomeMy WebLinkAbout12-09-1986 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: December 9 , 1986 On December 9, 1986 meeting of the Park and Recreation Commission was called to order at 7 : 30p.m. at the Shannon Community Center, Dublin, California, by Chairperson George Zika. Roll Call Present: Commissioner Zika, Hernandez , Donnell, Hudak and Schmitt Oral Communications - None Approval of Minutes Commissioner Schmitt referred to Page 2 , Paragraph 1 (Written Communications - DHS) correcting the spelling of the names of Buster McCurtain and Mike Ananas. It was moved by Commissioner Hernandez and seconded by Commissioner Donnell to approve the minutes as amended. (Unanimous) Written Communications - None Old Business: Five Year Cityhood Birthday Celebration The steering committee for the Five Year Cityhood Birthday Celebration consists of Commissioners Zika and Hernandez, Councilmembers Paul Moffatt and Georgean Vonheeder, and the Recreation staff. The committee has met on several occasions to plan the various activities for the celebration scheduled for the weekend of January 30-February 1, 1987 . The following are the suggested activities : 1 . Poster Contest - Preschool through High School Theme - "My Favorite Place in Dublin" 2 . Essay Contest - 1st Grade through High School Theme - "What I Like Best About Dublin" 3 . Photo Contest - Jr. High through Adult Theme - "Dublin, It ' s Places and People" 4 . Volunteer Recognition Reception - January 30, 1987 Recognition of volunteers and presentation of Citizen of the Year Award 5 . Cityhood Birthday Party - January 31, 1987 Contest Displays, Class Demonstrations/Entertainment, Wine Tasting with Commemorative Glass, Cooking Demonstrations (local restaurants) , Birthday Cake, Children' s Party Games, and Displays from City Departments 6 . Dance - January 31, 1987 Music of the 40 ' s, 50 ' and 60 ' s (Cost $15 . 00 ) 7 . Historic Building Tours - February 1, 1987 Old Murray School and Church Minutes - December 9 , 1986 Page Two At the December 8, 1986 City Council meeting, the activities were approved as well as the funds for the event. It is anticipated that the cost will range from $4 , 300 to $5, 000 . Attempts will be made to have some of the supplies and services donated. Commissioner Schmitt asked if there was anyway to offset the $15 . 00 fee for the dance for seniors or those who have contributed to the community but cannot afford to pay? Diane stated that the dance is a fundraiser, however all the other activities are open to the public. The matter will be taken to the subcommittee for discussion. Request for Maintenance Assistance from Dublin High School At the November 6, 1986 meeting of the Dublin Park and Recreation Commission, Joan King, Principal of Dublin High School, presented a proposal to the Commission whereby the City' s Recreation Department would be allowed to utilize school facilities at no cost in exchange for assistance with maintenance of the school grounds. As a result of her proposal, a subcommittee of Commissioners Hudak and Schmitt was formed in order to investigate the feasibility of her proposal and to determine actual projects and estimated costs . The subcommittee met with Mrs . King on December 3, 1986 and outlined some options for Commission consideration. The following is a summary of the cost information submitted by Mrs. King as requested by the Commission and subcommittee: Wish List: All Weather Stadium $175 . 000 Bleacher Repairs 50, 000 All Weather Track & Field 65, 000 Additional Soccer Field 100, 000 Upgrading of Existing Fields 76, 000 Additional Softball Diamond 81, 875 Additional Tennis Courts 61, 000 Parr Course 20, 000 9 Hole Pitch & Put Course 5 , 625 Resurface Blacktop 18, 800 TOTAL $653, 000 Facility Hourly Rates : * Little Theater $15 . 00 Regular Classrooms 4 50 Art Department 5 50 Home Economics: Clothing 5 50 Foods 8 50 Shops 14 . 00 Weight Room 14 . 00 Gymnasium 17 . 00 Showers 30 . 00 *Includes heating, air and maintenance Grounds Maintenance: $13 . 00 per hour, $104 . 00 per week ' Minutes - December 9 , 1986 Page Three Commissioner Zika asked what is the District paying for maintenance annually to maintain the school facilities? Mrs . King stated that she would look into this matter and get back to the Commission. Diane Lowart suggested that the Commission review the information submitted and prioritize. A meeting is scheduled with the various sports groups this week to give their input as to the types of facilities they would like to see in the City. It is recommended that this item be placed on the next agenda for discussion. Dolan Park At the April 28, 1986 meeting of the Dublin City Council, the Council adopted the Park Masterplan for Dolan, Dougherty Hills, East Dougherty Hills, Kolb, Mape and Shannon Parks . The firm of Cardoza, Dilallo, Harrington has been retained to prepare the final design and construction documents for Dolan Park. Phase I is to be completed in FY1986-87 . The total budget for Phase I is $407, 020 . $309, 700 is for improvements and $97 , 000 is for design, engineering and contract administration. The preliminary estimates total $316, 791 (may change once work begins on the construction documents) . Bill Talley of Cardoza, Dilallo, Harrington presented the plans based on the masterplan adopted in April. His presentation included the improvements of Phase I which included the following: Site Prep & Clearing Trees Grading Walkways Drainage Park Furniture Irrigation Lighting Lawn Children' s Play Area Commission Input: Commissioner ' s Schmitt and Hernandez voiced their concern regarding the absence of bathrooms . Diane stated that the park was designed as per the Masterplan. At the April 9 Commission meeting, the Commission and community elected to do without restrooms at this particular park. Commissioner Zika questioned the longevity of wooden play structures . Bill Talley stated that the 30 wooden play structures he has built in the past, have required minimal replacement of sections or pieces over a period of years. Commissioner Schmitt stated that she understood that the Police Department was concerned as to the surveillance and security of the park, won't the trees interfere with this? Diane replied that the Police Department has reviewed the plan. Resident Input: Dr. Kahn stated that at the Masterplan meeting attended by residents, it was the consensus that restrooms were not needed. Barb Daily stated she preferred no bathroom because of the security and maintenance required. Mr. Beerman stated he also preferred no restrooms . ' Minutes - December 9 , 1986 Page Four Barb Daily and Mr. Beerman stated that they were concerned about the drainage runoff and felt that it was something requiring further consideration. Dr. Kahn presented a petition with 63 signatures of residents requesting the City to remove a power pole located at the entrance to the park. Diane stated that the consensus of the Commission at the previous meeting, was that the power pole is unsightly and wanted staff to look into the cost to remove it, but not to include the cost in the development of the park. Chairperson Ovlen at that time suggested to the residents that they pursue the matter with the City Council . In checking the minutes of the April 28 City Council, there was no discussion of the matter, therefore the plan was adopted with no provision for removing the pole. Commissioner Zika suggested that Dr. Kahn take his petition to the City Council. It was moved by Commissioner Hudak and seconded by Commissioner Donnell to accept the park design as presented. (UNANIMOUS) It was moved by Commissioner Hudak and seconded by Commissioner Hernandez to direct the architect to look into the drainage problem. (UNANIMOUS) Election of Officers Due to an oversight on the part of staff, elections were not held in October. Thus in order to come into compliance with the bylaws, it is recommended that we conduct elections at this meeting. It was moved by Commissioner Hernandez and seconded by Commissioner Donnell to nominate Norb Hudak for Chairperson. (Unanimous) It was moved by Commissioner Schmitt and seconded by Commissioner Donnell to nominate Mae Hernandez for Vice Chairperson. Commissioner Hernandez declined the nomination. It was moved by Commissioner Hernandez and seconded by Commissioner Hudak to nominate Barbara Donnell as Vice • Chairperson. (Unanimous) The Commission dicussed changing the bylaws for election of officers to be in December. Diane stated she would look into the matter. Breakfast With Santa The 2nd Annual Breakfast With Santa will be held at Shannon Center on Saturday, December 20 at 9 : 00a.m. The event is co- sponsored with the Dublin High Exalt Club who will prepare a breakfast of pancakes, sausage, fruit, juice and coffee. All proceeds will benefit the club. The children will be able to visit with Santa and have their photo taken. The event is open to the entire family at $3 . 00 per person and registration is currently being taken with a deadline of December 15 . The Commission is invited to attend this fun and festive event. ' Minutes - December 9 , 1986 Page Five Commissioner Hudak commented that he felt the cost was high especially for big families. Commissioner Schmitt agreed, however stated that the proceeds would benefit Dublin High. St. Patrick' s Day Celebration Saturday, March 14 , 1987 is the date for the 4th Annual St. Patrick' s Day Celebration. The Dublin-San Ramon Lions Club will be responsible for the parade and dinner/dance. The City will be responsible for the Community Celebration. It is staffs recommendation that we continue to have the event at Shannon Center. In the past, a subcommittee of the Commission helped with the entertainment and community booths . Staff would like to give the Commission the option to again form a subcommittee if the Commission feels one is necessary, or if not, our current staff would be able to assume the responsibilities . Therefore, it is recommended that the Commission discuss the upcoming St. Patrick' s Day Celebration and make the following determinations: 1) The need for a subcommittee 2 ) Changes or suggestions for the 1987 event 3 ) Location - Shannon Center? It was the consensus of the Commission that a subcommittee was not necessary. Commissioner Hernandez stated that she would like to continue to help with the entertainment. Diane stated that the staff person responsible for entertainment will be in contact with her. Commissioner Zika stated that if the staff required additional assistance from the Commission, to let them know. Commissioner Schmitt suggested contacting S.F. Recreation Department for an Irish Bagpipe Band. Commissioner Zika suggested placing a large tent outside in the park. Diane stated she will look into the costs, sizes and logistics . The Lions Club has suggested having a booth to sell corned beef sandwiches . Commissioner Zika felt that the Lions already have the bar, which is considered as one booth. 1987 Goals and Objectives Staff prepared a status report on the 1986 Goals and Objectives . Of those identified in 1986 , 11 were completed, 10 had some progress made, and 3 had no progress made. It is recommended that the Commission review The goals and objectives proposed by staff for 1987 , and make any changes, additions or deletions as they feel necessary. A report is due to the City Manager by January 14 , 1987, and since the Commission has another meeting before that time, the item can be discussed this evening to give direction to staff or to make any changes . Commissioner Zika asked why park maintenance is under us if it is a Public Works responsibility? Diane stated that the actual park maintenance will be under Public Works, however the Recreation Department and Public Works Department will be working together on an overall park maintenance program. Minutes - December 9, 1986 Page Six The Commission added to the 1987 goals and objectives, 1) to pursue development of Dublin High grounds and 2) a joint powers agreement with Dublin High. Other Business Commissioner Hudak stated that he would like to discuss the possibility of allowing profit making entities to rent the building during the weekdays. Diane stated she would place it on the agenda for February. Commissioner Hernandez stated that in the past the Commission has discussed getting together with other commissions, however nothing was every planned. Diane suggested hosting a social and inviting the neighboring city commissions. The Commission was in favor of this idea. Diane stated that she would look into the matter. Staff Report Diane stated that at the next meeting, she will bringing a resolution to the Commission. As of January 1, 1987, the New Brown Act Regulations go into effect. The resolution states that, "a public committee, commission, or council, cannot discuss anything that is not properly noted 72 hours in advance or on the agenda". Also, the agenda statement format will change, each will require a summary and recommendation. They will be posted at the Center, City Offices and the library for public view. Adjournment Being no further business, the meeting was adjourned at 9:30p.m. Respectfully submitted, ,I Diane Lowart Director of Recreation