Loading...
HomeMy WebLinkAbout03-11-1986 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: March 11, 1986 The March 11, 1986 meeting of the Park and Recreation Commission was called to order at 7 :30p.m. at the Shannon Community Center, Dublin, California, by Chairperson Eric Ovlen. Roll Call Present : Commissioners Ovlen, Schmitt, Donnell, Hernandez and Zika Approval of Minutes It was moved by Commissioner Donnell and seconded by Commissioner Hernandez to approve the minutes of February 11, 1986 as submitted. (Unanimous ) The Valley Artists Inc . , Grant Application The City has received an application for funding from the Valley Artists Inc . The Valley Artists is a non-profit organization comprised of local artists . They are requesting support of meeting facilities, equipment and services totalling $2 , 898 . 00 . Sharon Nichol, Vice President, gave a brief presentation to the Commission. She stated that the Valley Artists Inc . is an organization with funds raised from two arts shows in the Spring and Fall. Workshops are conducted every Thursday and demonstrations every month. Members pay $10 . 00 for yearly dues ( $5 . 00 for seniors) . The White House facilities currently being used are inadequate, and the group has no exposure for growth. The Valley Artists are requesting funding through the City of Dublin, so that the organization may be active and grow within the community. Commissioner Ovlen stated that the City does not have a policy which provides funding for community groups . Funding has not been included in the FY1985-86 Budget for this purpose. However, the Commission will consider under the budgetary process for the 1986-87 fiscal year. Shannon Center Rental Policy In the staff review of the revised policy prior to submittal to the City Council, it was determined that there were two areas in need of further clarification; Classifications of Users and Application Timeline . Revisions of these two areas have been submitted for Commission approval . Minutes - March 11, 1986 Page Two It was moved by Commissioner Ovlen and seconded by Commissioner Zika to approve the revisions as submitted, and to submit to the City Council for adoption. (Unanimous ) Park Development Plan Update The first series of neighborhood meetings associated with the Park Development Plan were held on February 12, 13 , 19 and 20 . The second series of meetings are scheduled as follows : March 13 Mape and Dolan 7 : 30pm Nielsen School March 18 Kolb 7 : 30pm Murray School March 20 Dougherty Hills 7 : 00pm Frederiksen East Dougherty Hills School March 25 Shannon 7 : 30pm Shannon Center Singer & Hodges, consultants for the Plan, are revising the preliminary park designs based on the comments received by the public . Camp Parks Sports Consortium The Camp Parks Sports Consortium has been organizing adult sports programs at the Gymnasium, located on the Camp Parks Military Base since Fall of 1976 . On January 21, 1986 we received notice that we must vacate the gym by March 15, 1986 . We have asked the Army to reconsider and allow us occupancy through April 1986 as originally agreed upon. To date, there has been no official answer to our request . The Consensus of the consortium representatives is that we must make plans in the event that Camp Parks is no longer available to us . The Commission proposed that an appropriation of funds be included in the 1986-87 Budget for adult sports programs . Diablo Valley Foundation for the Aging The San Ramon Valley Chapter of the Diablo Valley Foundation for the Aging has raised approximately $27, 000 to fund two 1-year positions for professional senior services personnel in the San Ramon Valley. The San Ramon Valley Senior Council is not prepared to provide professional recreation consultation to the coordinator, nor to manage payroll or provide duplicating services for a periodic senior newsletter/calendar. Therefore, the San Ramon Valley Chapter of the Diablo Valley Foundation for the Aging and the San Ramon Valley Senior Council is requesting that : Minutes - March 11, 1986 Page Three 1. The cities of San Ramon, Dublin and Danville provide periodic professional consultation for the half-time Recreation Coordinator for senior activities . 2 . The use of the City of San Ramon' s copy machine . 3 . A desk and telephone be provided to the Recreation Coordinator, by the Seniors, at the Danville Veteran' s Hall and White House Drop-In Center at least one day per week. 4 . The Town of Danville handle payroll administration for the position. It was moved by Commissioner Zika and seconded by Commissioner Donnell to support this as a one-year pilot project, and that staff notify the City Council. (Unanimous) 1986 Fourth of July Special Event In order to have a successful Fourth of July Special Event, preliminary planning needs to be initiated. Staff recommends the formation of a committee comprised of two Commissioners , staff and perhaps members of the Council or the community at large. This committee would have the responsibility of determining the nature and scope of this event, as well as securing facilities, prize donations and staffing. Commissioner Schmitt suggested not having a Fourth of July event this year, but rather plan a special event in August. Commissioner Hernandez suggested something like Pioneers or Founders Day. ' After discussion, it was the consensus of the Commission not to have a Fourth of July Celebration this year. Commissioner Ovlen recommended that the City of Dublin support the San Ramon Fourth of July event, and that the committee begin framework for a late summer event for the City of Dublin Commissioners Ovlen and Schmitt volunteered as committee members . Master Planning Calendar At the February 11, 1986 meeting of the Park and Recreation Commission, Chairperson Ovlen introduced the concept of a Department Master Planning Calendar. The following are those items suggested by the Commission: Council Meetings Commission Meetings Service Clubs Chamber Meetings Elementary/High Schools Budget Cycle School Board Meetings Publication Deadlines DSRSD Minutes - March 11, 1986 Page Four Other Business Zev Kahn, resident, expressed his concern regarding the large enrollment of younger children in the current session of preschool, requiring additional attention and parent participation. Diane Lowart, Recreation Director responded by stating the children enrolled met the minimum age requirement, and that the parent participation has not exceeded the 2-3 times required by each session. Staff Reports St. Patrick's Day Celebration Diane Lowart, stated that the St. Patrick's Day Celebration will be held rain or shine. Since weather reports have indicated the chance of rain, a telephone number with a recorded message is available for the groups to call for information. Goals and Objectives Study Session The study session has been scheduled for March 13, 1986 at 7p.m. at the Shannon Community Center. CPRS Conference Commissioner Schmitt stated that she was disappointed in the cancellation of several workshops. Commissioner Zika felt that the conference was poorly organized. He was disappointed in the workshops that were cancelled, and the separate locations of the hotel rooms and conference workshops was an inconvenience. Senior Citizen Bond Act Status The application has been approved for $78,000. Adjournment Being no further business, the meeting was adjourned at 9:30p.m. Respectfully submitted, Char J. Young Recreation Secretary