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HomeMy WebLinkAbout06-10-1986 Approved PCSC Minutes • CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: June 10, 1986 The June 10 , 1986 meeting of the Park and Recreation Commission was called to order at 7 :30p.m. at the Shannon Community Center Dublin, California, by Vice Chairperson Barbara Donnell. Roll Call Present: Commissioners Donnell, Schmitt, Hernandez and Hudak Absent : Commissioner Zika Approval of Minutes It was moved by Commissioner Schmitt and seconded by Commissioner Hernandez to approve the minutes of May 13, 1986 as submitted. (Unanimous) Written Communications Correspondence has been received by John O 'Donnell, Director of the East Bay Regional Park District and Director of the California Association of Park & Recreation Commissioners and Board Members . It is recommended that the Commission review the correspondence and direct staff to respond as necessary. It was moved by Commissioner Hernandez and seconded by Commissioner Schmitt to have John O 'Donnell attend a Park and Recreation Commission meeting and speak to the Commission. (Unanimous) Unfinished Business : Park Names The Park and Recreation Commission has been tasked with making a recommendation to the City Council on a name for the Amador Lakes/Stagecoach Road Mini-Park. As this is the first of four new parks that will require names, it is suggested that the Commission establish guidelines for the naming of parks . It is is staffs recommendation that the Commission: 1. Establish guidelines for naming parks 2 . Determine a name for Amador Lakes/Stagecoach Road Mini-Park 3 . Direct staff to notify the Council of the Commissions recommendation Minutes - June 10, 1986 Page Two It was moved by Commissioner Schmitt and seconded by Commissioner Hudak to delete item #4 from the guidelines for naming parks after living or deceased individuals . (Unanimous) Commissioner Hudak suggested having a park naming contest through the local schools . Commissioner Hernandez agreed that the community should be involved. Commissioner Schmitt stated that a contest would be held for the Amador Lakes/Stagecoach Road Mini- Park only. It was moved by Commissioner Hudak and seconded by Commissioner Schmitt to approach the City Council to pursue a contest involving all Dublin residents in naming the Amador Lakes/Stagecoach Road Mini-Park, using the local newspapers as a medium. (Unanimous ) New Business : Summer Quarter Special Events Summer class brochures were mailed on May 23 . Response has been very good and some classes are already beginning to fill . In addition to the brochure, numerous news releases have been submitted to community newspapers and cable television. Fliers have been distributed through the schools and Shannon Center classes . Once again, the trips and tours look promising. The Impressionist Exhibit sold out on the first day of registration, including the "10" additional tickets we were fortunate enough to obtain. The office has had numerous inquiries regarding the Summer Playground Program. We anticipate good enrollment again this year. Fall Quarter Special Events The Fall Quarter special events include Halloween, Breakfast with Santa and the Tree Lighting Ceremony Halloween Staff proposes to have a costume contest co-sponsored by local merchants, or a costume roller skating party. Staff recommends that the event be scheduled for Friday, October 31 in the evening, as an alternative to trick-or-treating. Commissioner Hudak suggested that the event be held in the afternoon, so as not to interfere with the planned school programs . Commissioners Schmitt and Hernandez agreed. Minutes - June 10, 1986 Page Three Breakfast with Santa Staff recommends that the event include a pancake breakfast sponsored by a service organization. Expenses would be recovered through an admission fee. The event would be held at Shannon Center, on Saturday, December 6 . Staff recommends that the gift exchange and craft project be continued as last year. It is also recommended that the event be relocated to Fallon School (if available) due to the superior kitchen facilities located there. Diane stated that she would contact local service clubs as possible sponsors . Commissioner Hudak suggested checking with the Lions Club. Tree Lighting Ceremony The format for this event would remain basically the same as in the past, with local groups providing the entertainment . Santa' s arrival would occur earlier, since most of the children had already departed last year . The event is scheduled for Monday, December 8 at the library. Another option would be to relocate the event to Shannon Center with the entertainment presented in the Social Hall. Commissioner Schmitt stated that parking was a problem last year at the library. Commissioner Hernandez stated that she had received several complaints from the schools regarding the crowded conditions . It was moved by Commissioner Schmitt and seconded by Commissioner Hernandez that the City have the tree lit at the library throughout the season, but that the actual tree lighting ceremony take place at Shannon Center with entertainment and refreshments . If possible, to have the oak tree near the bridge lighted as well . (Unanimous ) Field Scheduling - Dublin Sports Grounds Staff informed the Commission that effective July 1, 1986, the City will assume responsibility for the field scheduling at the Dublin Sports Grounds . Diane Lowart stated that staff recommends that we continue to utilize the fee schedule and reservation procedure used by DSRSD for the remainder of the 1986 season. All permits will be honored that have been issued to date . Staff will be notifying the user groups about the change in scheduling responsibilities within the next week. Minutes - June 10, 1986 Page Four Robert Trimble and Steve Jones of the Dublin Soccer League voiced their concerns in regards to maintenance, scheduling, fees, snack bar key availability, storage, fencing, and emergency access . Diane stated that meetings will be scheduled with the various groups to discuss their concerns. Commissioner Schmitt felt that the maintenance of the fields is below standards and that DSRSD should be urged to improve them. Commissioner Hudak called attention to items #4 , 8, of Exhibit A, Athletic Field Reservation - Continuous Use, and items #11, 13 , 14 and 17 of Exhibit A, Field Use Rules . It was moved by Commissioner Hudak and seconded by Commissioner Schmitt for the City to waive the user fees for all Dublin groups, with the City paying 85% of cost to DSRSD. After discussion, Commissioner Hudak withdrew the motion and Commissioner Schmitt withdrew the second. Commissioner Hudak requested that two members of the Commission be appointed to look into the waiver of user fees for Dublin groups by the next meeting. Commissioner Schmitt and Hudak volunteered. Other Business Commissioner Hudak stated that he would like to see the Commission pursue establishing a Teen Center. Diane Lowart, Recreation Director, stated that copies of all the agenda statements and minutes of all meetings at which teen activities were discussed will be given to him for his review. Commissioner Hernandez suggested a valley-wide Livermore, Pleasanton, Dublin annual picnic (City, Park & Recreation, or public ) . Diane suggested to place on hold, until the Commission hears what John O 'Donnell of the California Association of Park & Recreation Commissioners has to say, and perhaps it will tie in with something already planned. Commissioner Hernandez asked if the downstairs room would be available for use in May and November by Tanya Clark, Chairman of the book sales for Dublin Library? Diane requested that the library submit a request in writing and be considered by the Commission. Commissioner Hernandez asked about the status of the Shannon Center kitchen. Diane stated that the Building Improvement Plan is behind schedule and expects to have preliminary plans by next week. Minutes - June 10, 1986 Page Five Staff Reports Diane distributed copies of the Budget & Capital Improvement Program, Proposed 1986-87. It was suggested that the Commission look at the Capital Improvement Program for the park development schedule for the next five years. A budget workshop is scheduled for Tuesday, June 17 at 6pm and a budget hearing for Thursday, June 26 at 6pm. here at Shannon in the East Room. The public is invited to attend and the Commission is urged to attend. East Dougherty Hills Park Singer & Hodges, Inc. has been hired to begin phase I (specifications, etc.) of the design and development for East Dougherty Hills Park. Announcements Cindy Benson, Recreation Supervisor, will be leaving next month to have her baby. She will be returning as part-time. We are now recruiting for a Recreation Supervisor. Since Eric Ovlen will be leaving town tomorrow, the plans for dinner will be for late June or early July. Adjournment Being no further business, the meeting was adjourned at 9:45p.m. Respectfully submitted, Char J. Young Recreation Secretary