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HomeMy WebLinkAbout05-11-1983 Approved PCSC Minutes 1 CITY OF DUBLIN PARKS & RECREATION ADVISORY COMMITTEE MEETING May 11 ,1983 MINUTES The meeting was called to order at 7 :45 p.m. Those Committee Members present included Joan Allen, Fred Drena, James Kohnen, Norb Hudak, Elizabeth Schmitt , Skeet Taigen and Georgean Vonheeder. Also present were Dublin San Ramon Services District Board Members Jeffery and Covello and City Manager Ambrose . The minutes of meeting of April 27 , 1983 were approved as written. Discussion of DSRSD Facilities Board Member Joe Covello discussed the District ' s policies with respect to parks & recreation programming and park facility maintenance. Mr. Covello indicated that the District would not want to incur any additional costs resulting from recreation program enhancement by the City. The City Manager and the DSRSD Board Members discussed the utilization of parks and dedication fees . It was indicated that parks and dedication fees could only be used for park facility improvement . Mr . Covello indicated that the District was presently maintaining the following facilities within the City of Dublin: Dublin Sports Grounds , Mapes Park, Shannon Park and the Dublin Pool . He indicated they were no longer maintaining Kolb and Cronin Parks due to the lack of adequate funding. Glen and Terri Walder, 7574 Knollwood Place, Dublin, indicated that they were unhappy with the present condition of Kolb Park. They indicated that they would not let their children play there because of the poor state of maintenance and because the park was generally unsafe . They suggested that the City look at alternatives regarding the planning and restoring of Kolb Park and discussed the concept of restoring the park as a neighborhood project . Fred Drena asked the Walders what it would take to bring this facility up to an acceptable level of maintenance . Some discussion occurred as to whether or not the City could maintain Kolb and Cronin Parks . Joe Covello indicated that the District presently has title to the Dublin Sports Grounds provided it is used solely for recreational purposes . Recreational Facility Inventory Joan Allen, Norb Hudak and Jim Kohnen made a presentation to the Committee with respect to an inventory survey which identified recreational and meeting room facilities owned and operated by public agencies in the City of Dublin. Norb Hudak indicated that with respect to the Murray School District , the City would have to make a proposal for use of the School District ' s facilities . If the school is open, there would probably be no charge for the use . If the use was to occur after school hours , there would MINUTES : May 11 , 1983 ° Parks & Recreation Committee Meeting probably be a charge for the school custodian who is responsible for the meeting rooms . The Committee requested that Staff attempt to identify the insurance costs for maintaining various recreational facilities in the community. The City Manager discussed the facilities that were available at Camp Parks . He indicated that he would be contacted by a representative of Colonel Mark with respect to the Army' s present lease arrangement with the Livermore Area Parks & Recreation District . Fred Drena indicated that the Committee should look at the possibility of utilizing the ACTEB/ACAP program for training funds , which may be used for facility maintenance or rehabilitation of school property. Recreation Group Interviews The Committee suggested that Staff indicate in the letter to the various sports and senior groups that the interview time would be 15 minutes and that each group should provide written comments to the Committee . Jim Kohnen requested that the Dublin Booster ' s Club be given an opportunity to provide input into the process . The Committee also suggested that the Staff contact a representative of the Dublin Youth Basketball program. Shannon Center Availability Fred Drena reported that he and Liz Schmitt had discussed the availability of the Shannon Center when it is not in use with a representative of the San Ramon Valley Community Center. He further indicated that the community center would not provide the Committee with a definitive time block as to when the facility was not in use . He also indicated that if the City were to provide any programming at the Shannon Center that the San Ramon Valley Community Center would want it to be compatible with present programming. Georgean Vonheeder suggested that the Committee not give its sole attention to the Shannon Center, but rather look at school sites as alternative facilities for community center types of activities . There being no further business , the meeting was adjourned at 10 : 34 p.m. R spectfully sub ' tted, 1 . Richard C. Ambros City Manager Page 2 APPENDIX -D MEETING WITH DIRECTOR COVELLO AND DSRSD STAFF REGARDING PARKS & RECREATION REVENUE AND EXPENSE On May 11 , 1983 , a subcommittee consisting of Georgean Vonheeder , Joan Allen and City Manager Ambrose met with Director Covello and Staff to discuss the District ' s cost of providing recreation facilities and programs . The 1983-84 estimated cost to the Dublin San Ramon Services District for parks and recreation is as follows : 1 . PARK MAINTENANCE $ 398, 700 Includes the following facilities : Dublin: Dublin Sports Grounds Mape Park Shannon Park Landscaping around pool San Ramon: Athan Downs Boone Acres Athan Downs Tennis Courts Linear Park N/o Athan Downs Landscaping around pool 2 . POOL OPERATION $ 134,400 Includes the following facilities : Dublin: Valley Community Swim Center (50%) San Ramon: Cal High Pool ( 50%) 3 . AQUATICS PROGRAM $ 59 ,100 (At both Cal High & VCSC) 4. RECREATION Shannon Center Operation $ 24,000 Equipment Maintenance 2 ,500 Building Maintenance & Insurance (Shannon & White House) 14,000 Communications 800 Sub-total $ 41 ,300 TOTAL BUDGET $633 ,500 1983-84 Estimated Parks & Recreation Revenue Aquatics Revenues $ 50 ,000 Field User Fees 30 ,000 Sub-total $ 80 ,000 Park Dedication Fees Balance as of 5/11/83 for Dublin Facilities $140,000 It ' s important to note, with the exception of the park dedication funds , all income and expense estimates shown above include both the Cities of Dublin and San Ramon. APPENDIX.E MEETING WITH DIRECTORS COVELLO & JEFFERY - DSRSD The Committee met with Directors Covello and Jeffery at its meeting of May 11 , 1983. At that meeting, the District indicated it did not want to incur any additional expense to District facilities resulting from any recreation program enhancement which the City might wish to undertake . For further details of meeting, see minutes of May 11, 1983 .