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HomeMy WebLinkAbout06-05-2006 Approved PCSC Minutes CITY OF PARKSAND;COMMUNITYSERVICES COMMISSION SPECIAL MEETING The meeting of the Parks and Community Services Commission was called to order at 7:05 PM at the Dublin Civic Center,Dublin,California,by Chair Flores. Pledge of Allegiance Chair Flores led the Pledge of Allegiance. Roll Call Commissioners Present: Flores, Cain, Guarienti,Jones,Muetterties and Hart Commissioners Absent: None Oral Communications Cm. Cain stated that he did not attend the last Senior Center Advisory Committee Meeting but he believes that they discussed the Step out for Senior Centers event held last week. Cm. Hart advised that the last Youth Advisory Committee Meeting had to be cancelled because there were not enough participants for a quorum. Approval of Minutes Minutes of Special Meeting ON A MOTION BY CM. GUARIENTI, SECONDED BY CM. MUETTERTIES AND BY MAJORITY VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF THE MAY 15, 2006 SPECIAL MEETING AS PRESENTED(CM.HART ABSTAINED). Minutes of Regular Meeting Cm. Guarienti directed the Commission's attention to page two, of the "Commission Comments" section, second at. paragraph. Cm. Guarienti wanted the record to reflect that he specifically stated he preferred option t.2 as the preferred layout for the Dublin Ranch Area F Neighborhood Square during the May 15, 2006 regular meeting. ON A MOTION BY CM. CAIN, SECONDED BY VICE-CHAIR JONES, AND BY MAJORITY VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF THE REGULAR MAY 15, 2006 MEETING AS CORRECTED(CM.HART ABSTAINED). • Written Communications-None • Public Hearing-None Unfinished Business-None New Business 8.1 Proposed Five Year Capital Improvement Program 2006-2011 Parks & Community Services Director Diane Lowart advised that each Commissioner should have a copy o the Proposed Five-Year Capital Improvement Program 2006-2011 (CIP) and copies of several different City maps which she will be referring to tonight during her presentation. Lowart explained that the CIP is developed for the purpose of identifying future capital facility needs and resources available to meet those needs. A new Five-Year Program is proposed for Fiscal Year 2006-2007 through Fiscal Year 2010-2011. Minutes—June 5, 2006 'age 2 of 4 The park and recreation facility projects recommended by Staff reflect the City's priorities with respect to creating and enhancing community park, recreation and open space facilities for Dublin residents. Priorities were determined based on the need for the project and the availability of funding for the project. Lowart indicated that funding for parks projects comes from a combination of City resources, State and Federal Grant Funds and development impact fees. The largest portion is from private development, approximately $59.4 million or 79% of all funding. The second largest funding source is the General Fund,,approximately$7.6 million or 10% of all funding, followed by the Park Dedication In-Lieu Fund with $7 million or 9% of all funding. State Park Bond Act funding in the amount of$700,037 is also available due to the voter passage of the 2000 State Park Bond Act and Proposition 40. Measure D Recycling Fund is being used for recycled materials in park projects and Community Development Block Grant funds are being used for play area replacement projects. Lowart reviewed and answered questions regarding the following projects completed during Fiscal Year 2005- 2006: • Murray Schoolhouse Exhibit Restoration -$223,170 • Emerald Glen Park Phase III-$4,431,367 • Emerald Glen Park Recreation and Aquatic Complex Feasibility Study-$67,954 • Park Furniture Replacement for Dolan Park-$53,750 • Park Play Area Renovations for Shannon and Dolan Parks -$250,457 • Dublin Sports Grounds Parking Lot Renovation-$140,182 • Fallon Sports Park land purchase-$5,421,800 • Dublin Senior Center-$6,765,121 Lowart reviewed and answered questions and addressed concerns raised by the Commission members regarding the following projects included in the proposed Five Year CIP,2006-2011. • Shannon Community Center Reconstruction-$10,112,240 • Dublin Historic Park-$161,131 • Emerald Glen Park Recreation and Aquatic Complex - $17,193,588 ($1,028,653 beyond the CIP time frame) • Dougherty Hills Dog Park-$596,639 • Park Furniture Replacement-$246,469 • Park Play Area Renovations -$576,742 • Dublin Ranch Neighborhood Parks-$5,607,706 • Dublin Sports Grounds Renovation $1,728,012 • Fallon Sports Park-$19,322,096 • Schaefer Ranch Neighborhood Park-$3,827,870 • Stagecoach Park Assessment District Water Meter-$50,025 • Community Needs Assessment-$62,000 She then reviewed the unfunded projects which have been included in the CIP but are expected to occur beyond the timeframe of this CIP including: • Emerald Glen Park-completion of the final phase • Emerald Glen Park Recreation and Aquatic Center-completion • Dublin Ranch Area B Neighborhood Square • Dublin Sports Grounds Turf Renovation • Fallon Sports Park-final two phases • Cultural Arts Center • Eastern Dublin Parks • Emerald Glen Park Community Center Minutes—June 5, 2006 Page 3 of 4 • Transit Center Park • Wallis Ranch Neighborhood Parks. The total funding shortfall for unfunded projects is estimated to be$92,694,741. Lowart briefly reviewed several trail projects that were of interest to the Commission including: Trail Projects Trail projects which are included in the CIP in the Streets Category that might be of interest to the Commission are as follows: • Alamo Canal Trail under I-580 • Citywide Bicycle/Pedestrian Plan • Scarlett Drive Iron Horse Trail Extension • Bike Lane—Amador Valley Boulevard, Stagecoach Road to Dougherty Road Lowart advised The City Council will conduct a Public Hearing on the CIP and Fiscal Year 2006-2007 Budget on June 13,2006 at 6:00 p.m. in the City Council Chambers of the Dublin Civic Center. Commission Comments Cm. Guarienti wanted to know if it would be possible to start planning for the Community Center at Emerald Glen after the Shannon Community Center is complete. Lowart responded that in addition to insuring that funding is available for construction of facilities, it is also necessary to insure that funding is available for maintenance and operations of facilities. Lowart advised that until a decision is made on the Emerald Glen Park Recreation & Aquatic Center, it is premature to consider the Emerald Glen Park Community Center. However, the CIP is reviewed every year for the purpose of reconsidering project and priorities. Cm. Guarienti was concerned about the Emerald Glen Park project and wanted to make sure that plans at Emerald Glen were still moving forward. Cm. Cain advised that the total package looks good to him. Cm. Guarienti is glad to see that Shannon, Emerald Glen and Fallon Sports Park are still high priorities. Overall, Cm. Guarienti is happy with the CIP and has no changes. Cm.Hart is excited about the growth that Dublin has planned. Cm.Muetterties likes the priorities and she has no changes. Vice-Chair Jones feels that we may have to make revisions to the CIP within the next six months once a decision is made on the Emerald Glen Aquatic and Community Center. Chair Flores advised that she is very excited about the growth planned for Dublin for the next five years and beyond. ON A MOTION BY CM. GUARIENTI, SECONDED BY CM. CAIN, AND BY UNIANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE PROJECT PRIORITIES IN THE 2006-2011 CIP AS PRESENTED BY STAFF. • Minutes—June 5, 2006 Page 4 of 4 Other Business Brief INFORMATIONAL ONLY Reports from Parks & Community Services Commissioners and/or Staff Cm. Muetterties advised that she attended the Bray Commons Art Reception at the Dublin Civic Center in the lobby. Several samples of art pieces are still on display to obtain feedback from the community. Cm. Muetterties asked if Cm. Guarienti could attend the June 19th meeting because she will be unavailable. Cm. Guarienti agreed to attend the Monday, June 19th meeting for Cm. Muetterties. Vice-Chair Jones advised that he will miss the June 19th Commission meeting and the Commissioners dinner on June 22nd because he will be on vacation. Dublin High School won their 1st baseball championship this weekend. Cm. Cain reminded everyone that tomorrow is Election Day. Cm. Guarienti attended a Special District Forum co-hosted by East Bay Regional Parks District in June which was very interesting and very professionally done. Cm. Guarienti attended the San Ramon Art and Wind Festival and felt that the festival was successful. Cm. Guarienti attended a Bicycle Master Plan meeting and he thinks it is a very detailed assessment. Cm. Guarienti stated that he feels the shading/purple coloring in the summer activity guide makes it hard to read. Cm. Guarienti advised that the Disaster Preparedness workshop was well done. Cm. Guarienti, Cain, Jones,Flores and Muetterties advised Lowart that they are going to attend the Bocce Ball and BBQ soft opening for Emerald Glen Park Phase III on Tuesday, June 6th Cm. Cain commented he hopes the Bicycle Master Plan would make it possible for bicycle and pedestrian traffic to flow freely by not having to cross major thoroughfares. Obviously we cannot build a bridge over every major street but there are going to have to be some places were we do give thought to under or over passes. Cm. Guarienti stated that most requested project was to create bicycle/pedestrian access across or under the 580 Freeway. Lowart advised that to date there are 10 applications from youth interested in serving as the 2006-2007 student representative to the Commission. A decision on who will be appointed as the representative will be made shortly. Lowart reminded everyone about the June 19th Commission meeting, the Commissioners dinner in Pleasanton on June 22nd and the Bocce Ball BBQ on June 6 at Emerald Glen. Lowart advised that the City has hired two part time office assistants to provide office coverage at the Senior Center. Each person works four hours per day. Adjournment Being no further business,the meeting was adjourned at 8:35 PM. Respectfully submitted, Christie Marks Senior Office Assistant • • • UAL C iairper '