HomeMy WebLinkAbout12-14-2006 Approved HCAC MinutesCITY OFDUBLIN
HERITAGE AND CULTURAL ARTS COMMISSION
MINUTES OF. DECEMBER 14, 2006
The December 14, 2006 meeting of the Heritage and Cultural Arts Commission was called to order at 7:00 p.m. at
the Dublin Civic Center, Dublin, California, by Chair Mack.
Pledge ofAlleeiance
Chair Mack led the Pledge of Allegiance.
Roll Call
Commissioners Present: Acuff, White, Lussie, Vonheeder-Leopold, Fasulkey and Mack
Commissioners Absent: Halket
Oral Communications - None
Approval of Minutes
ON A MOTION BY CM. ACUFF, SECONDED BY CM. LUSSIE AND BY UNANIMOUS VOTE, THE
COMMISSIONAPPROVED THE MINUTES OFNOVEMBER 9, 2006 AS PRESENTED.
Written Communications -None
Public Hearin -a - None
UnTnished Business -None
New Business
8.1 Museum Assessment Program (MAP)
Heritage & Cultural Arts Supervisor John Hartnett advised that one of the 2005-2006 Goals & Objectives adopted
by the City Council was to "Investigate the possibility of obtaining accreditation for the Heritage Center through
the American Association of Museums (MAP)".
The Dublin Heritage Center underwent a Self -Study and Peer Review process in 2005-2006 and has received the
final Institutional Assessment Report. The Institutional Assessment is the first phase of the four MAP processes
and is designed to review a museum's entire operation. Activities in the Institutional Assessment focus on Mission,
composition and skills of the board of trustees, financial analysis, accessibility, customer service, and the
museum's place in its competitive environment. The next three phases of the MAP process include a Public
Dimension Assessment (PDA), Collections Management Assessment (CMAP), and Governance Assessment
(GMAP).
The [MAP assessment gave the Heritage Center a favorable report. There were four major areas with identified
objectives in the report which, given a renewed focus, could improve the overall operations of the Heritage Center.
Some of the objectives outlined in the MAP Report have already been addressed or are in the process of being
accomplished by Staff. Hartnett introduced each major area as follows:
Governance: The recommendation includes continued work on visioning and planning for the Heritage Center for
both the short term and long term. Additionally, the assessment suggested strengthening the role of the Heritage
Center in all of the Dublin Historical Preservation Association's (DHPA) accomplishments for the community.
Hartnett reviewed some identified objectives that might address the governance issue.
Staffing: The recommendation is to increase staffing of the Heritage Center to one full time position in the short
term. In the long term, it is recommended that an education staff person be added as programs, tours, and other
activities increase. Hartnett reviewed some identified objectives that might address the staffing issues.
Minutes — December 14, 2006
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Collections: The recommendation is to increase collections by utilizing existing facilities as storage areas, such as
the barn behind the Heritage Center. Hartnett reviewed some identified objectives that might address the
collections issue.
Marketing/Public Relations: The recommendation is to increase visibility for the Heritage Center and its
programs by using a variety of marketing techniques. Hartnett reviewed some identified objectives that might
address the marketing issue.
In addition to the general categories, Hartnett also reviewed some specific tasks that the MAP Surveyor felt might
improve the quality of the Heritage Center and related programs.
Finally, Hartnett introduced a list of activities planned for FY 2006-07.
Hartnett and Elizabeth Isles, Heritage Center Director, asked the Commission for input.
The Commission was very supportive of the objectives outlined in the report and acknowledged the importance of
additional staff time to accomplish many of the objectives outlined in the report. Hartnett advised that the issue of
adding additional staff will be addressed during next year's budget process.
Other Business
Brief INFORMATIONAL ONLYRgports from Heritage and Cultural Arts Commissioners and/or Staff
Cm. Vonheeder-Leopold advised that the cities of Pleasanton and Livermore have contributed $30,000 each to the
Dublin Fine Arts Foundation's Art Takes Place project. DFAF is now in the process of attempting to raise
additional funds through sponsorships and grants. The Committee is currently discussing different project ideas.
Cm. White thanked everyone for the opportunity to serve on this Commission and wished everyone well.
Cm. Fasulkey advised that she has learned so much during her service on this Commission and thanked everyone
for their support.
Hartnett, Isles and the Commission both thanked Cm. White and Cm. Fasulkey for their service and dedication to
the Heritage and Cultural Arts Commission.
Adiournment
Being no further business, the meeting was adjourned at 7:50 p.m.
Respectfully submitted,
(2 �
Christie Marks
Senior Office Assistant
APPROVED:
c
Chairperson