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HomeMy WebLinkAbout01-15-2005 Approved HCAC Minutes CITY OFD UBLIN HERITAGE AND CULTURAL ARTS COMMISSION MINUTES OF:JANUARY 13, 2005 The January 13,2005 meeting of the Heritage and Cultural Arts Commission was called to order at 7:00 p.m. at the Dublin Civic Center,Dublin, California by Chairperson Vonheeder-Leopold. Pledge of Allegiance Chairperson Vonheeder-Leopold led the Pledge of Allegiance. Roll Call Commissioners Present: Acuff,Fasulkey,Lussie,White,Mack,Halket and Vonheeder-Leopold Commissioners Absent: None Oral Communications 3.1 Administration of Oath of Office to newly appointed Commissioners by City Clerk Fawn Holman, Deputy City Clerk, City of Dublin, administered the Oath of Office to newly appointed Commissioners Lussie,Acuff and Halket. Heritage & Cultural Arts Supervisor John Hartnett asked the Chairperson and Commissioners if they would each take a moment to introduce themselves to Kim Halket, the newest Commissioner to the Heritage and Cultural Arts Commission. Each Commissioner introduced themselves and welcomed Cm. Halket to the Commission. Cm. Halket introduced herself and stated she looks forward to working with this Commission in the future. 3.2 Public Comments Mayor Janet Lockhart welcomed the Heritage and Cultural Arts Commission and stated she appreciated everyone's participation in this Commission. The Mayor looks forward to hearing the Commission's opinions and visions for the future of heritage and cultural arts for the City of Dublin. The Mayor appreciates that each individual brings a unique gift and passion for arts and heritage to the Commission. Approval of Minutes Cm. Mack reported that she was not in attendance at the December 9 meeting but is listed as being present in the Roll Call portion of December 9, 2004 minutes. ON A MOTION BY CM. ACUFF, SECONDED BY CM. FASULKEY, AND BY MAJORITY VOTE, THE COMMISSION APPROVED THE MINUTES OF DECEMBER 9,2004 AS CORRECTED. CM.MACK AND CM.HALKET ABSTAINED. Written Communications-None Public Hearing-None Unfinished Business-None New Business 8.1 Election of Officers Hartnett advised that the Bylaws and Rules of Procedure for the Heritage and Cultural Arts Commission state the following: The Commission shall elect a Chairperson and Vice Chairperson at the first meeting in December of each year or, if a quorum is not present, at the next meeting at which a quorum is present. The Chairperson and Vice Chairperson shall serve until their successors are elected, or until their terms as members of the Commission expire,whichever is first. Hartnett began the nomination process by asking the Commission to nominate their choice for Chairperson and Vice Chairperson by voice. 4 ay ix ikt( Cm. Nck nominated Cm. Vonheeder-Leopold for Chairperson. Cm. Lussie seconded the nomination of Vonheeder-Leopold for Chairperson. BY UNANIMOUS VOTE, THE COMMISSION ELECTED CM. VONHEEDER-LEOPOLD AS CHAIRPERSON OF THE HERITAGE AND CULTURAL ARTS COMMISSION. Cm. Acuff nominated Cm.Mack for Vice Chairperson. Chairperson Vonheeder-Leopold seconded the nomination of Cm. Mack for Vice-Chairperson. BY UNANIMOUS VOTE, THE COMMISSION ELECTED CM. MACK AS VICE CHAIRPERSON FOR THE HERITAGE AND CULTURAL ARTS COMMISSION. 8.2 Committee Appointments Hartnett advised that there are committees that require the representation of a member of the Heritage and Cultural Arts Commission. As per the Bylaws and Rules of Procedure for the Commission, the Chairperson "appoints committee and chairpersons of committees as necessary". A summary of the various committees are shown below: Art Selection Committee-Bray Commons An ad-hoc committee whose purpose is to provide the City Council with a recommendation on artwork for the Bray Commons development. Vice Chairperson Mack agreed to be the new Representative to this Committee. Cm. Halket agreed to be the new Alternate Representative to this Committee. Art Selection Committee-Dublin Transit Center An ad-hoc committee whose purpose is to provide the City Council with a recommendation on artwork for the Dublin Transit Center development. Chairperson Vonheeder-Leopold asked Cm. Acuff for an update on this project, which is now on hold. Cm. Acuff explained that the Art Selection Committee met and made an art selection recommendation for this project. In addition, the Heritage and Cultural Arts Commission had reviewed the project and made an art selection that was different than the Art Selection Committee's recommendation. Both selections were brought forth to the City Council. However, the project has been put on hold until there are enough residents in the area to assist with the selection process. Cm. Acuff wanted to know if the recommending body has authority over the art selection or does the authority lie with the person who is funding the program. Chairperson Vonheeder-Leopold indicated that the City Council has the authority over the art selection. Hartnett confirmed that the City Council is the over- riding authority in deciding what art piece is approved for projects. He indicated that he also attended the Council meeting for the Dublin Transit Center and that the Council did not have a comfort level with the design of the Village Green, which made choosing an art piece for the project irrelevant. Hartnett advised that many of the issues regarding the process of selecting public art could be addressed by having a Public Art Master Plan in place. He indicated that Staff views having a Master Plan in place as a top priority by next fiscal year. Cm.Acuff agreed to remain as the Representative to this Committee. Cm.Lussie agreed to remain as the Alternate Representative to this Committee. Public Art Master Plan Task Force An ad-hoc committee whose purpose is to provide the City Council with a recommendation on the development of a Public Art Master Plan. • Cm.'Lussie agreed to remain as the Representative to this Task Force. Cm. Fasulkey agreed to be the Alternate Representative to this Task Force. Museum Assessment Committee An ad-hoc committee whose purpose is to provide the City Council with a recommendation for an assessment and development of a strategic plan for the Dublin Heritage Center. Cm. Acuff and Cm. Lussie agreed to continue as Co-Representatives to this Committee and Cm. Fasulkey agreed to be the Alternate Representative to this Committee. 83 Heritage and Cultural Arts Long Range Plan Hartnett explained that the Heritage &Cultural Arts Long-Range Plan was approved by the City Council in August 2001. We have now completed the third-year of the five-year Plan. In order to keep the Heritage and Cultural Arts Commission abreast of Staff progress towards the Heritage &Cultural Arts Long-Range Plan, Staff has prepared a status report for review by the Commission. The City will be embarking on the Annual Goals&Objectives process in the next few months, and the Long-Range Plan provides a platform that will assist the Heritage and Cultural Arts Commission in identifying future goals for FY 2005-2006. Hartnett reviewed the status of the objectives with the Commission. Goal 1. Create more art in the public spaces in Dublin. Objectives 1) Encourage design of development projects to include art into the public building and public spaces of the community. Ongoing; Staff is working with four additional developers on inclusion of public art within their projects (San Ramon Village, Tralee, Ulferts and Gateway Medical Center). a. Revise/amend the Public Art Policy to identify alternate funding sources and approval process for public art. Underway; this is being done in conjunction with the Public Art Master Plan. 2) Develop a Public Art Master Plan to identify opportunities and funding sources for art throughout the City. Underway; estimated completion—June 2005. 3) Complete the public art projects included in the 2000-2005 Capital Improvement Program. Complete;projects included Civic Center Library, Freeway Underpass Art. Additional projects that have been completed in the subsequent 2004-2009 CIP include Banner Art, Bus Shelters-Phase I and Senior Center. 4) Work with the Dublin Fine Arts Foundation to further the Art in the Parks program. a. Expand the Art in the Parks program into Shannon, Emerald Glen and Ted Fairfield Parks..Complete. b. For future City Parks, include an art consultant in the initial planning stages to insure that art is incorporated in the park design and that funding is available. Ongoing; Emerald Glen Park— complete; Fallon Sports Park Master Plan—an art consultant was not included but representation from the Heritage and Cultural Arts Commission was;Bray Commons—art opportunities are included in the park design. 5) Provide opportunities for temporary displays of public art. a. Pursue development of secure display area. No progress b. Encourage cooperative efforts with Dublin Schools, Dublin Library, Dublin Fine Arts Foundation, Dublin Partners in Education (DPIE), Dublin business community and other interested parties to create and display temporary exhibitions of public art. Ongoing; the City has provided display space at the Dublin Civic Center for Dublin Pride Week Posters, the Dublin/San Ramon Women's Club Annual Art Show, the Alameda County Waste Management Authority Recycled Art Display and the Dublin Fine Arts Foundation "Dublin Does Art" Display. Goal II. Develop programs and partnerships to support a broad spectrum of cultural arts and historical interests within the community. Objectives 1) In conjunction with the Parks and Community Services and Community Development Depactments, continue to explore opportunities for enhancement of performance facilities in parks, recreation facilities and public places. a. Investigate the feasibility of a Performing Arts Center. No progress; Staff will be monitoring the Dublin High School Master Plan process which may include a Performing Arts Center. b. Pursue construction of an outdoor amphitheater in Emerald Glen Park. No progress; the master plan includes an amphitheater in a future phase of the park's development. • 2) Continue to enhance and expand successful special events in the City. a. Expand the cultural events of the City's existing festivals to include juried exhibitions, temporary installations of sculpture or"call to artists"to create theme-based works. No progress. b. In conjunction with Concerts at the Civic, pursue workshops with musicians or before concert "talk with artists". No progress. c. Assess and evaluate cultural events within the City. Ongoing; during Fiscal Year 2003-2004 it was determined that the Classic Affair at the Civic was not meeting the goals for the event and direction was given to identify a replacement event. Funds were included in the Fiscal Year 2004-2005 Budget for an Art Festival. d. Work with area art associations to enhance "Classical Affair at the Civic" exhibition (or similar events). No progress; however, prior to the cancellation of the Classical Affair, the Dublin Senior Center Foundation conducted a silent auction as part of the event. 3) Explore partnerships with the Dublin business community in promoting and/or sponsoring programs and special events. Ongoing; Dublin businesses have provided support of the St. Patrick's Day Celebration, Day on the Glen and the Summer Concert Series. 4) Explore new opportunities for cultural arts and historical programming. a. Develop traveling exhibitions. Ongoing; Dublin's Sister City of Bray has donated two pictures as a beginning for a traveling exhibition. b. Investigate opportunities for providing a variety of culturally based performances. Limited progress; entertainment at the City's two festivals has included some cultural groups. c. Investigate opportunities for performance sponsorships. No progress. 5) Promote culturally diverse programming, performance and exhibition opportunities. Ongoing; exhibits at the Murray Schoolhouse Museum have featured historical information on Mexican and Asian cultures and an African American exhibit is scheduled in Feb.2005. Cm.Mack stated that she would like to see more interactive events like the bell ringing concert added to goal 2B Goal III. Advance the historical and cultural aspects of the Dublin Heritage Center. Objectives 1) Enhance and expand the exhibitions at the Heritage Center museum. Ongoing. a. Pursue quarterly exhibitions in the small room of the Murray Schoolhouse. Ongoing; exhibits implemented to date include; Mexican Folklorico, Day of the Dead Exhibit; Cultural Fragments- Asian American Exhibit, Gold Fever-Stories of the Gold Rush Exhibit, Crate Expectations-History of Agricultural Advertising. Future scheduled exhibits include African American Craft Exhibit and Local Architecture Exhibit. b. Support the upgrading and restoration of the Heritage Center collection. Underway; ownership and provenance of the collection was completed in January 2004 and funds have bee included in the CIP for upgrading and restoration of the permanent exhibits of the collection. A plan for curating seven exhibits under the guidance of an Exhibit Designer and Exhibit Developer are in the process. The project is - scheduled for design in spring/summer 2005, installation fall/winter 2005 and opening March 2006. c. Complete construction of a permanent storage building on the Heritage Center grounds. Complete. d. Develop plans for documentation, certification and cataloging of City collections. Ongoing; City purchased "Past Perfect" museum software for collections management (digital documentation and cataloguing) and in January 2003 a Collections Management Policy was approved. In. January 2004, DHPA transferred ownership of their collections to the Heritage Center Museum permanent collection and as of November 2004 the museum has received donations of 90% of the artifacts on exhibit, including the important"Kolb"family collection. 2) Develop plans for Historical District designation of Donlon Way making certain Alamilla Springs and Green Store are included. Underway;Draft Design Guidelines have been completed pending Council adoption. 3) Continue with restoration and preservation of the Dublin Heritage Center. a. Pursue installation of a fire suppression system in Murray Schoolhouse and Old St. Raymond's Church. No progress although alarm systems are now in place at both buildings. b. Renovate the floor and ceiling of the main room of the Murray Schoolhouse. Complete. • c. Investigate opportunities for grant funding, e.g. National Park Service Historic Preservation Grant, American Express, National Trust for Historic Preservation. Ongoing; the Heritage Center has received a grant of $2,325 for an Institutional Assessment through the Museum Assessment Program (MAP). The Assessment will help Staff determine planning priorities. Staff will continue to investigate various private grantors. For NPS Grants, the Heritage Center is ineligible until it is listed on the National Register. NTHP does not offer grants. d. Complete the Murray Schoolhouse Bell Tower Replacement Project and encourage and support Dublin Historical Preservation Association and Dublin Rotary Club in their fundraising efforts. Complete. 4) Continue to encourage use of the Heritage Center for historical and cultural events/activities. a. Host an annual historically based special event. Ongoing; Bell Tower Dedication —May 2003, Antique Road Show—May 2004;Flagpole Dedication in cooperation with DHPA-June 2004. b. Promote the use of Old St. Raymond's Church as a venue for cultural arts performances. Ongoing; programs have included weekly Folk Singing Choir, weekly Bluegrass Jam, weekly Old Tyme Fiddlers Jam,Bluegrass Concert and Winter Concert Series. c. Develop cultural history classes and workshops. Ongoing; programs have included Mexican Folklorico, Homespun Holiday, Irish Farie Workshop, Harvest Workshop, and Homespun Holiday. An African American Crafts Workshop and Historic Architecture Workshop are scheduled in 2005. 5) Continue to work with Dublin schools to augment the history curriculum for the K-12 student population. a. Support and encourage tours of the Heritage Center by school groups. Ongoing; tours by schools continue to increase and grow and have been revamped to a more thematic approach to history. Tours now include hands-on activities including dress-up, song, dance, old-fashioned games and food preparation. A Masters Degree student completed a project for the center that resulted in an audiotape of "Ellen Fallon"telling the story of coming West by wagon train and the early days of settlement in Dublin. Students now listen to the tape while on tour. b. Collaborate with Dublin Library to develop a resource library on Dublin history. Underway;.Staff and the Dublin Library Manager work together to identify means to preserve and make available the local archives. In April 2005, a program of the California Council for the Humanities called "California Stories Uncovered" will be presented. This event will feature local history exhibit and inter-active activities throughout the library. Plans are underway with the DHPA to install a Media Kiosk at the Heritage Center that will link the library, archives and other historical resources. c. Provide the Heritage Center as a venue for student art exhibitions.No progress. Goal IV. Provide consistent and ongoing arts education, activities and programs for the youth of Dublin. Objectives 1) Support the development of performing arts for youth and teens. a. Provide venues for youth and teens to perform and participate. Ongoing; Programs have included Teen Idol Contest at Day at the Glen, Youth Concert in conjunction with JazzMasters program, Youth Music Showcases the past four years allowing local teen bands to compete,Karaoke and Pizza Night event for teens. 2) Explore opportunities for exhibition space for youth artworks. a. Work with Dublin schools, Dublin Library and other interested parties to identify exhibition space for youth artworks. Ongoing; the City has provided display space at the Dublin Civic Center for Dublin Pride Week Posters, the Dublin/San Ramon Women's Club Annual Art Show, and the Alameda County Waste Management Authority Recycled Art Display. The new Dublin Public Library has a display case in the lobby that can be used for public art. 3) Create partnerships and collaborations to explore opportunities to enhance arts and programming. a. Work with Dublin schools, Dublin Fine Arts Foundation and other partners to ensure and provide professional, quality art education. Ongoing; through funding by the City, the Pacific Chamber Symphony conducts small ensemble concerts in the elementary schools and two full orchestra concerts at Wells Middle School. b. Investigate and create opportunities for grant funding, e.g. Tri-Valley Community Fund, California Arts Council, National Endowment for the Humanities, Lila Wallace-Readers Digest Funds. Ongoing; JazzMasters program was partially funded through grants from local businesses. • c. Encourage opportunities for exchange of art and cultural education resources through partnership with Dublin Sister City Association. Ongoing; DSCA gifted two paintings and various crystal pieces for Civic Center display. 4) Continue to enhance the City of Dublin arts and cultural recreation classes and programs. a. Investigate opportunities for expanded after school and summer arts and cultural programming. Ongoing; Staff is continuously pursuing ways to expand on classes and programs. Class offerings have included programs such as guitar, critters `n clay, vocal performance, puppetry, screenwriting for teens,jewelry art, pastel painting,piano, acting and the theatre, clay workshops, and other offerings. b. Investigate opportunities for a grant program for youth in cultural arts by identifying and disseminating information on available grant resources. No progress. Cm. Acuff asked if the City was going to offer the JazzMasters program this summer. Hartnett advised that the City has received$2,000 in donations to run the JazzMasters program again this summer. Cm. Acuff asked if the Bond issue for Dublin High School includes a theatre. Cm.Halket stated that a six hundred seat theatre is proposed in the Dublin High School Master Plan. Goal V. Promote and market Dublin's heritage and cultural arts. Objectives 1) Promote heritage and cultural arts through print media. Ongoing; the Dublin Heritage Center worked with the Tri-Valley Convention and Visitors Bureau to produce a full-color brochure that promotes local. historic sites. A full-color flyer of annual activities at the Heritage Center was produced in 2003 &2004. a. Work with local and regional newspapers to increase local/regional coverage of heritage and cultural arts. Ongoing; Summer and Winter Concert Series are both sponsored by the Tri-Valley Herald. The Day on the Glen and Saint Patrick's Day Events have been sponsored by both the Herald and the Valley Times. Staff send press releases on a regular basis to promote activities and events. b. Increase coverage in the Parks and Community Services Department Activity Guide. Complete; Heritage and Cultural Arts activities have increased to five pages of coverage in the Activity Guide. As programs and classes increase,more pages may be included. c. Maintain the Heritage and Cultural Arts Brochure. No progress; the current brochure has not been updated since the Long-Range Plan was adopted. d. Develop a self-tour map of art and history in Dublin. Complete; the Activity Guide includes a park and facility map that identifies historical sites and also a map of public art. 2) Promote heritage and cultural arts through the Internet. a. Maintain a calendar of heritage and cultural arts activities and information on the City's website. Ongoing; programs, workshops, classes, and special events are promoted seasonally on the City's website as well as the Activity Guide information. b. Work with other area websites (Dublin Chamber of Commerce, Tri-Valley Convention and Visitors Bureau, Dublin Unified School District, etc.) to incorporate heritage and cultural arts activities. Ongoing; Dublin Heritage Center has a permanent listing under "regular attractions" in the Tri-Valley Convention and Visitors Bureau website. c. Investigate the possibility of developing a heritage and cultural arts multimedia web page. Ongoing; City's web page includes ongoing information on the Heritage and Cultural Arts Division with updates and progress on facilities,and programs, special events, goals and projects, art in the Library and Civic Center, public and private art in Dublin,and the Dublin Fine Arts Foundation. 3) Promote heritage and cultural arts through broadcast media. a. Work with Community Television (CTV) to expand coverage of heritage and cultural arts activities. Ongoing; press releases are sent on a regular basis to promote activities and events. Staff occasionally appears on CTV for interviews about programs. b. Identify other opportunities to promote heritage and cultural arts activities through the broadcast media. Ongoing; although not directly related to Heritage and Cultural Arts, NBC 11 has been the City's sponsor for St.Patrick's Day Event the past three years. 4) Explore additional promotional and marketing opportunities. • a. Work with Dublin Chamber of Commerce, Tri-Valley Convention and Visitors Bureau, Dublin Unified School District and other civic/social association newsletters to promote heritage and cultural arts activities. Ongoing; sent out postcards promoting the Winter and Summer Concert Series to local non- profits organizations. 5) Develop a recognizable heritage and cultural arts logo. No progress. Chairperson Vonheeder-Leopold stated that she would like to see us create a brochure, which illustrates all of the historical areas,which can be placed at local hotels to advertise these local areas of interest. Cm.Lussie feels we should hire professional Public Relations firm to promote our events. Cm. Mack stated that she would like to see the Winter Concert Series coordinated with other events in the area to boost attendance and give the event greater visibility. Hartnett advised that he will be meeting with the Take 5 for Arts Organization on Friday and he will discuss the possibility of putting together a summer brochure which features all of the Tri-Valley Area cultural-and art events offered during that time. Hartnett advised the Commission that this report should be used as an informational tool to add, change or delete goals that will be discussed during the goals and objectives meeting for the 05/06 fiscal year. Other Business Brief INFORMATIONAL ONLY Reports from Heritage and Cultural Arts Commissioners and/or Staff Cm. White stated that the Bell Ringing concert was wonderful, especially the interactive portion of the night. The event was very festive and Elizabeth Isles,Heritage Center Director, did a wonderful job. Cm. Lussie asked if we were able to recover out of pocket costs for the bell ringing event..Isles indicated we came close to recovering direct costs for this event. . Adjournment . Being no further business,the meeting was adjourned at 7:45 p.m. Respectfully submitted, Christie Marks Senior Office Assistant APPROVED: Chairper/n (7(e.-4-e- �