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HomeMy WebLinkAbout8.1 Emerald Glen Rec/Aquatic Complex STAFF REPORT CITY CLERK File #215-10 CITY COUNCIL DATE:May 3, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Emerald Glen Recreation and Aquatic Complex Operations Plan Prepared by Micki Cronin, Assistant Parks and Community Services Director EXECUTIVE SUMMARY: The City Council will review the operational plan for the Emerald Glen Recreation and Aquatic Complex (Complex). The Complex is anticipated to be open for operations in spring 2017. FINANCIAL IMPACT: The Emerald Glen Recreation and Aquatic Complex annual operating cost is anticipated to be approximately $2.5 million per year, with an estimated $1.5 million in revenues, leaving an estimated General Fund subsidy of approximately $1 million. Staff has budgeted for these revenues and expenditures in the upcoming two-year budget process. RECOMMENDATION: Staff recommends that the City Council receive the Report. Reviewed By Assistant City Manager DESCRIPTION: The Emerald Glen Recreation and Aquatic Complex (Complex), currently under construction, will include a Natatorium, Children’s Play Pool, Water Slide Tower, and a Sports Pool for aquatic competitions. The Complex will feature a boardwalk theme, and include a Staff area with two offices, workstations for eight Staff, a multi-purpose community room, an indoor viewing/party area, a first aid room, two locker rooms and two family changing rooms. The Complex is part of the fourth and final phase of improvements for the Emerald Glen Park development, which includes the following improvements:  Natatorium, which is connected to the Complex with a total size of 28,506 sq. ft.  Outdoor shallow pool with spray structure for play purposes ITEM NO. 8.1 Page 1 of 6  Outdoor waterslide tower with six thrilling waterslides  Outdoor sport pool with eight 25-yard competition lanes, water polo cages and three 25- yard warm-up lanes  Multipurpose community room  Public restrooms, including locker rooms and two family changing rooms  Lobby and reception area  City administrative offices and eight workstations  Lifeguard room and first aid station  Pool storage, mechanical and pool chemical storage  Outdoor amphitheater Future elements of this Complex include an additional 17,745 sq. ft. recreation and community center as identified in the Parks and Recreation Master Plan and pending available funding through the Public Facility Fee Program. Facilities Features On August 20, 2013, the City Council selected the architectural design option called “The Wave,” for the overall building massing concepts. On December 17, 2013, the City Council selected the Boardwalk theme for the site plan, which determines the materials and colors used for the interior building design and signage. The Boardwalk theme features were inspired by imagery of wood, the shore, warmth, tide, edges, color layers, and reflection. Natatorium The Natatorium provides an opportunity for instructional and recreational swimming year round. Designed to be a state-of-the-art swim lesson facility, the natatorium includes three teaching bays at various depths to provide a comfortable swimming environment for children of any age and six 25-yard lap lanes. This pool will offer programming for swim lessons, recreational swimming, water exercise classes, lap swim, and private rentals. Children’s Play Pool The Children’s Play Pool, located on the outdoor pool deck area, will provide interactive aquatic fun for toddlers and elementary grade school children. This shallow-water pool includes 18 interactive water features, a dynamic play structure with a large tipping bucket and three waterslides for children 36” tall and above. This pool will have a surf theme that will complement the Complex’s boardwalk theme. This children’s play pool will offer programming in the spring, summer and fall seasons, and will be open during park recreational swimming times. Anticipated programs for this pool will include recreational swimming and private rentals. Waterslide Tower The Waterslide Tower will feature six waterslides on two platforms. The bottom platform will include three traditional waterslides for guests 40” tall and above. The top platform will include one “bowl” waterslide and two speed slides for guest 48” tall and above. The waterslide tower will be open during park recreational swimming times. Anticipated programs for this pool will include recreational swimming and private rentals. Sports Pool The Sports Pool includes eight 25-yard competitive swimming lanes with a width of seven feet per lane. This section of the pool is seven feet deep to allow racing dives and high school level water polo. In addition, there are three 25-yard shallow water warm-up lanes. This pool is Page 2 of 6 designed for swimming and water polo practice and competitions and includes a state-of-the-art video scoreboard. Pool Deck The pool deck will continue with the boardwalk theme and the concrete for the main walkway will be stamped to feel like guests are walking on a boardwalk at the beach. The outdoor pool deck area will include five rentable group picnic areas and three rentable private cabanas. Also on the pool deck will be lounge chairs, Adirondack chairs, and individual picnic tables. The facility will also include two concrete Ping-Pong tables to provide some out-of-the-water fun. Operational Schedule and Types of Programs The days and hours of operation will vary by season and facility based on the program/class schedules, anticipated demand for facilities, weather temperatures, and facility maintenance needs. Staff may adjust the schedule as needed based on a change in program demand or class attendance. In addition, facilities are available for private rentals when not in use for City programming; however, if no rentals have been scheduled, Staff may adjust the hours of operation or schedule events accordingly. Operating hours will be organized by the seasons of spring, summer, fall, and winter. Summer The summer season is anticipated to be the busiest season for the Complex. The summer season would be between Memorial Day and Labor Day Weekends. Staff anticipates increased participation in programs, classes and rentals. Anticipated hours of operation will be between the hours of 6:00 AM and 9:00 PM, with the facilities available for rental when not in use for City- sponsored programs. Facility Activities/Programs Offered Estimated Operating Hours Natatorium Lap Swim, Water Exercise, MON – THU: 6:00 AM – 9:00 PM Swim Lessons, Recreational FRI – SUN: 6:00 AM – 6:00 PM Swimming, Rentals Sports Pool Lap Swim, Recreational MON – THU: 6:00 AM – 9:00 PM Swimming, Competitive FRI – SUN: 6:00 AM – 6:00 PM Sports Rentals Children’s Activity Pool Parent/Tot Classes, MON – FRI: 9:00 AM – 6:00 PM Recreational Swimming, SAT – SUN: 11:00 AM – 6:00 PM Rentals Slide Tower Recreational Swimming, MON – SUN: 11:00 AM – 6:00 PM Rentals Fall The fall season begins after Labor Day Weekend and continues through late November. As a year round facility, the Natatorium will remain open through late December, with a possible closure for maintenance between the end of December and the beginning of January. The outdoor facilities will close at the beginning of October, when the weather begins to turn cold and demand for the facilities begins to cease, which also provides an opportunity for annual maintenance. Page 3 of 6 Facility Activities/Programs Offered Estimated Operating Hours Natatorium Lap Swim, Water Exercise, MON – THU: 6:00 AM – 9:00 PM Swim Lessons, Recreational FRI: 6:00 AM – 2:00 PM Swimming, Rentals SAT – SUN: 6:00 AM – 6:00 PM Sports Pool Lap Swim, Recreational MON – FRI: 6:00 AM – 9:00 PM Swimming, Competitive Sports SAT – SUN: 6:00 AM – 6:00 PM Rentals Children’s Activity Parent/Tot Classes, MON – FRI: 11:00 AM – 2:00 PM Pool Recreational Swimming, SAT – SUN: 12:00 PM – 6:00 PM Rentals Slide Tower Recreational Swimming, SAT – SUN: 1:00 PM – 6:00 PM Rentals Winter The winter season could be early December through mid-March and can vary depending on the demand for the facility. For example, for the Sports Pool, Dublin High School swim team generally begin practicing in early February, therefore, the Sports Pool may open and close based on the demand for use. Operating hours are anticipated to be between the times of 6:00 AM and 9:00 PM, again, depending on the demand for use. Staff anticipates that the Natatorium and Sports Pool as the only two facilities in demand for use during the winter season, with the Slide Tower and Children’s Activity Pool closed for the season. Facility Activities/Programs Offered Estimated Operating Hours Natatorium Lap Swim, Water Exercise, MON – THU: 6:00 AM – 9:00 PM Swim Lessons, Recreational FRI: 6:00 AM – 2:00 PM Swimming, Rentals SAT – SUN: 6:00 AM – 6:00 PM Sports Pool Lap Swim, Sports Transition, MON – FRI: 6:00 AM – 9:00 PM Competitive Sports Rentals SAT – SUN: 6:00 AM – 11:00 AM Children’s Activity Pool Closed Closed Slide Tower Closed Closed Spring The spring season could be mid-March through late May and will vary depending on the demand for the facility within this season. Anticipated operating hours to be between the hours of 6:00 AM and 9:00 PM with availability for rentals during such times the facilities are not being used for City programming. Facility Activities/Programs Estimated Operating Hours Offered Natatorium Lap Swim, Water Exercise, MON – THU: 6:00 AM – 9:00 PM Swim Lessons, FRI: 6:00 AM – 2:00 PM Recreational Swimming, SAT – SUN: 6:00 AM – 6:00 PM Rentals Sports Pool Lap Swim, Recreational MON – FRI: 6:00 AM – 9:00 PM Swimming, Competitive SAT – SUN: 6:00 AM – 6:00 PM Sports Rentals Children’s Activity Pool Parent/Tot Classes, MON – FRI: 11:00 AM – 2:00 PM Recreational Swimming, SAT – SUN: 12:00 PM – 6:00 PM Rentals Page 4 of 6 Slide Tower Recreational Swimming, SAT – SUN: 1:00 PM – 6:00 PM Rentals Program Fees Program fees will vary by season and facility, and be categorized in ranges. Staff is working with a marketing consultant with extensive experience in aquatic centers to assist the City in establishing a proper pricing structure. Staff hopes to have a refined pricing strategy early 2017. However, the fee ranges below for suggested activities such as swim lessons, recreational swimming, and lap swim are illustrative of what the community can expect for access to the facility for programs and services. Season Activity Facility Program Fee Range Winter Recreational Swimming Natatorium Only $5 - $10 Spring Recreational Swimming Children’s Play Pool $5 - $12 Fall Recreational Swimming Children’s Play Pool $5 - $12 Summer Recreational Swimming Full Complex $12 - $18 Year Round Group Swim Lessons Natatorium $7 - $18 per lesson Year Round Private Swim Lessons Natatorium $35 - $60 per lesson Year Round Lap Swimming/Water Natatorium/ $5 - $12 Walking Sports Pool Year Round Water Exercise Natatorium $8 - $25 Concessions The facility is designed to hold two food trucks and several food carts. The food trucks will be contracted through a local food truck organization to provide a variety of options throughout the summer. The food carts will be operated by City of Dublin Staff. Examples of items that can be sold on the food carts include lemonade, ice cream, warm pretzels, and other pre-packaged food. Prices for the food carts will be based on market rates and cost of item. Rental Opportunities The Complex will have many different rental opportunities. Each of the pools and the Slide Tower will be available for rent, as a standalone attraction or combined with another feature, when the facilities are not in use for City programming. The full Complex will also be available for large groups and corporate events. Individual and group picnic tables, private cabanas, and lounge chairs may be available for rent during recreational swimming times. Staffing Due to the size and variation of facilities and features, the Complex must be staffed appropriately and as required for any aquatic facility. The Complex will have the following minimum staffing:  Senior Office Assistant to oversee and assist with customer service functions  Recreation Supervisor, two Recreation Coordinators, and a Recreation Technician to oversee programming and part-time Staff  Support Staff to assist with customer service, administrative functions, and facility needs  Lifeguards to comply with pool safety regulations  Instructors for swim lesson and water exercise classes Page 5 of 6 During the summer peak season months, it is estimated that the City will need to have approximately 120 part-time employees on staff, with between 35-40 employees on peak shifts during this time. Operational Cost As stated in the Financial Impact, the Complex will cost $2.5 million to operate with Staff anticipating $1.5 million revenue offset. The majority of the revenues will come from recreational swimming entrance fees and swim lessons. Expenses for the facility will come from staffing costs along with general costs for utilities, chemicals, and maintenance, resulting in a $1 million subsidy from the General Fund. The budget for the Complex was created using conservative cost estimates for the expenses and a low to moderate estimates for revenue projections. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. Page 6 of 6