HomeMy WebLinkAbout4.10 Muncipal Clerk Week Proclamation
STAFF REPORT CITY CLERK
File # 610-50
CITY COUNCIL
DATE:May 3, 2016
TO:
Honorable Mayor and City Councilmembers
Christopher L. Foss, City Manager
FROM:
SUBJECT:
Municipal Clerks Week Proclamation
Prepared by Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will issue a proclamation acknowledging May 1, 2016 – May 7, 2016 as
Municipal Clerks Week.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Present the proclamation.
Reviewed By
Assistant City Manager
DESCRIPTION:
The International Institute of Municipal Clerks (IIMC), a professional non-profit association with
10,000 members comprised of City, Town, Township, Village, Borough, Deputy and County
Clerks throughout the United States, Canada and 15 other countries, is the sponsor of the 47th
Annual Municipal Clerks Week—May 1 through May 7, 2016. This event and proclamation are
aimed at increasing the public’s awareness of Municipal Clerks and the vital services they
provide for local government and the community.
Municipal and Deputy Clerks’ functions include preparing agendas, taking minutes, maintaining
ordinance and resolutions files, keeping the municipality’s historical records, and serving as the
clearinghouse for information about the local government. Another important responsibility is
administering part or all of the local election functions.
One of local government’s oldest positions is the Municipal Clerk. Their duties have expanded
over the years and, today, modern technology assists them with their increasing responsibilities.
ITEM NO. 4.10
Page 1 of 2
To stay abreast of new computer applications, records management and other relevant
information, many Municipal and Deputy Clerks return to the classroom to increase their
knowledge of these issues.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None required.
ATTACHMENTS:
None.
Page 2 of 2