HomeMy WebLinkAbout4.02 Dublin Sports Grounds Renovation Projector
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DATE: May 3, 2016
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
Honorable Mayor and City Councilmembers
CITY CLERK
File #600 -35
Christopher L. Foss, City Manager "
Approval of a Task Order with RRM Design Group for Lan scape Architectural
Services for the Dublin Sports Grounds Renovation Project (CIP No. PK0416)
Prepared by Meghan Tiernan, Facilities Development Manager
EXECUTIVE SUMMARY:
On November 17, 2015, the City Council approved the creation of a new Capital Improvement
Project for the Dublin Sports Grounds Renovation (CIP No. PK0416). Landscape architectural
design services are required to complete the renovation master plan and construction
documents for grant funded improvements. Staff is requesting approval of a Task Order with
RRM Design Group for Landscape Architectural Services for the Dublin Sports Grounds
Renovation Project (CIP No. PK0416).
FINANCIAL IMPACT:
There is $599,025 in funding approved in the CIP that will span Fiscal Years 2015 -16 and
2016 -17. The funding is from two Housing - Related Parks Program grants from the State of
California Department of Housing and Community Development. The City was awarded
$432,450 in 2012 and $166,575 in June 2015. The design work and initial improvements would
begin in the current fiscal year.
RRM Design Group has an on -call consulting services agreement with the City of Dublin to
provide landscape architectural services. Staff is proposing to add Task Order #1 to the firm's
contract to provide landscape architectural services for the Dublin Sports Grounds Renovation
Project (CIP No. PK0416). The proposed task order is based on a time and materials not -to-
exceed amount of $125,282.00. There are sufficient funds budgeted in the Dublin Sports
Grounds Renovation Project to cover this task order.
Available Funds
$599,025
Task Order #1
$125,282
Remaining Funds
$473,743
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution Approving Task Order #1 with
RRM Design Group for Landscape Architectural Services for the Dublin Sports Grounds
Renovation Project (CIP No. PK0416).
Page 1 of 3 ITEM NO. 4.2
"ubmitte'� By
Public Works Director
DESCRIPTION:
'\ Reviewed By
Assistant City Manager
On November 17, 2015, the City Council approved a consultant services agreement with RRM
Design Group for on -call landscape architectural services. At the same meeting, the City
Council also approved the creation of a new Capital Improvement Project called the Dublin
Sports Grounds Renovation Project (CIP No. PK0416). This project is funded by two Housing -
Related Parks Program grants from the State of California Department of Housing and
Community Development. Staff is recommending that RRM Design Group develop the master
plan for the Renovation Project and construction documents related to the use of the HCD grant
funds.
Dublin Sports Grounds Renovation Project
The Dublin Sports Grounds Master Plan was adopted in May of 1990. The Master Plan
improvements were to be completed as a series of phases in order to allow renovations to take
place as funds become available and also to allow for continued use of portions of the facility
during reconstruction. All but the final phase has been completed. Over the last 25 years since
adoption of the Master Plan, much of the park infrastructure has aged and is in need of
modernization. Revisiting the Master Plan allows the City to consider the best uses for the area
of renovation based on current demand and trends for outdoor sports fields and amenities.
Prior to the November 17, 2015 meeting, Staff engaged RRM Design Group, under a separate
consulting services agreement, to conduct interviews with City Staff and Dublin -based sports
organizations to begin to identify long and short -term goals for the phased improvements. As a
result, a preliminary scope of work for the grant funded improvements has been developed.
Construction documents are needed to implement these improvements, which include ADA
pathway improvements, and installation of dugout shade structures, site furnishings and drinking
fountains.
The renovation master plan project will include design of various improvements to the park and
associated amenities to be phased over time. The improvements may include, but are not
limited to: improving site accessibility; replacing playground surfacing; upgrading play
equipment; replacing or renovating the concession building and restrooms; renovating the picnic
areas, plaza, landscaping and site drainage; and renovating park signage.
Staff will schedule a public workshop with Dublin -based sports organizations and park users in
the next couple of months to garner additional input on sports and recreational needs and to
identify the list of improvements desired to modernize the park and amenities. This information
will be synthesized into a Renovation Master Plan with phasing alternatives and cost estimates.
The Renovation Master Plan will be reviewed by the Parks and Community Services
Commission and then brought to City Council for approval.
Design services by RRM Design Group, which will include development of the renovation
master plan and completion of construction documents for the grant funded improvements, is
included in the proposed task order and are based on time and materials not -to- exceed
$125,282.00 (Exhibit A).
Page 2 of 3
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
A copy of the staff report was sent to RRM Design Group.
ATTACHMENTS: 1. Resolution Approving Task Order #1 with RRM Design Group for
Landscape Architectural Services with Task Order #1 as Exhibit A to
Resolution
2. Agreement between City of Dublin and RRM Design Group for On-
Call Landscape Architectural Services
Page 3 of 3
RESOLUTION NO. XX - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
APPROVING TASK ORDER #1 WITH RRM DESIGN GROUP FOR
LANDSCAPE ARCHITECTURAL SERVICES FOR THE
DUBLIN SPORTS GROUNDS RENOVATION PROJECT
WHEREAS, on November 17, 2015, the City Council approved the creation of a new
Capital Improvement Project called the Dublin Sports Grounds Renovation Project (CIP No.
PK0416); and
WHEREAS, on November 17, 2015, the City Council approved a consulting services
agreement with RRM Design Group for on -call landscape architectural services; and
WHEREAS, the City desires to hire a consultant qualified and experienced in providing
parks master plans and construction documents; and
WHEREAS, the RRM Design Group has the demonstrated ability to perform the landscape
architectural design services for the Dublin Sports Grounds Renovation Project; and
WHEREAS, the RRM Design Group is available to perform the work specified;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby approve Task Order #1 with RRM Design Group for landscape architectural
design services for the Dublin Sports Grounds Renovation Project, attached as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Purchase Order for said Task Order.
PASSED, APPROVED AND ADOPTED this 3rd day of May, 2016, by the following
vote:
AYES-
NOES-
ABSENT-
ABSTAIN-
ATTEST-
City Clerk
Mayor
ATTACHMENT 1
EXHIBIT A
April 15, 2016
Meghan Tiernan, Parks & Facilities Development Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
RE: Dublin Sports Grounds Master Plan Renovation
and Phase 1 Construction Documents
Dear Meghan,
Please find the attached proposed scope of services for Task B and C services for Dublin Sports
Ground. The Task B scope involves the completion of the Renovation Master Plan, which would
start after the current contracted Task A services are complete. Task B includes the same
services as originally proposed in our overall Renovation Master Plan proposal. Per our
conversation we have made a few adjustments to account for what we have learned since the
original task was previously written. For example, we have allowed for more meeting time with
you to follow the methods and frequency we used during Task A.
Task C services include supplemental survey ground work and preparation of Construction
Documents to get the phase I project built, as identified in Task A. The proposed phase I
project includes the following:
• Universally accessible vehicular rated path providing access from the parking lot to three
(3) existing Little League fields in western portion of park (will eventually become part
of park -wide loop)
• Universal access to bleachers and dugouts at fields mentioned above
• Installation of pre - purchased six (6) shade structures at bleachers and dugouts at fields
mentioned above.
• Installation of pre - purchased score keeper booths (3) at fields mentioned above.
• Placement and installation of pre - purchased site furnishings throughout project area.
• Three bid alternate areas:
• Small uncovered group picnic area
• Group picnic area with shade structure(s)
• Group fitness area
The Construction Documents will include plans, specs, and cost estimate through bid
documents. In addition to providing landscape architecture and irrigation RRM would be
providing in -house civil and structural services for grading, erosion control, stormwater
3765S. Fiiguero St., Ste. 102 -Son Luis Obispo, CA 43401
p: (805) 543 -1744 ® f: (805) 543 -4604
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a California corporation , Lenny Grant, Architect C26473 , Jerry Michael, PE 36845, LS 6276 , Jeff Ferber, LA 2844
Meghan Tiernan, Parks & Facilities Development Man r
Dublin Sports Grounds Master Plan Renovation
and Phase 1 Construction Documents
management, and installation of shade structures. In addition to Alexander and Associates, the
surveying sub, we have included cost estimating and electrical engineering sub consultants,
Leland Saylor Associates and Zeiger Engineers, Inc., both of whom we have worked with
extensively. We have included electrical plans to bring power to the score keeper booths. We
are assuming there will be no additional lighting in this portion of the park. Please advise if you
think otherwise.
Due to the limits of the design in this project, we have included three (3) submittals; Design
Development, 90% Construction Documents, and Bid Documents. We are assuming the City is
the only agency that will need to review the plans. We have included tasks to complete the
City's Stormwater Control procedures, as well as SWPPP requirements. Please let us know if
you think any additional agencies, such as DSRSD, will require processing.
Thanks Meghan. We look forward to continuing our work with you. Please let us know if you
would like to discuss our assumptions and proposed scope of services.
Sincerely,
R IIR M II y. II S II G I",J,, G IIR U
Gina Chavez
Senior Landscape Architect /Project Manager
CA License No. 6040
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Dublin Sports Grounds Master Plan Renovation and Phase 1 Construction Documents
Proposed Additional Services Scope of Services
April 15, 2016
° II I0 1 II C I 111 II'' °y; II y II I R S1 A II' y II' y II II' y G
RRM Design Group has been retained to assist the City of Dublin (the "City ") in completing the
Renovation Master Plan for Dublin Sports Grounds. The 22.8 -acre site is located at 6700 Dublin
Boulevard and includes soccer fields, baseball fields, softball fields, batting cages, a playground,
picnic /barbecue areas, maintenance area, and restrooms.
The Renovation Master Plan process has been started as part of approved Task A services and
includes a general upgrade and improvements to bring the park into the "modern" era. The Master
Plan will further emphasize five -acres of parkland on the east side of the park, as well as amenities
interwoven throughout the park. RRM has been working on Task A services since a purchase order
for Pre - design and Schematic Design was approved on November 18, 2015, and will continue to
work on the Task A services in conjunction with proposed Task B and Task C services.
Summary of Task A Services (Approved and Underway)
A. I Kickoff Meeting and Site Tour (complete)
A.2 Data Review and Base Map (nearly complete)
A.3 Aerial Topographical Survey (complete)
A.4 Identify Phase I Project (complete)
A.5 Pre - design Project Management and Client Meetings
A.6 Stakeholder Interviews (complete)
A.7 Public Meeting No. I (complete)
A.8 Schematic Design Concepts (substantial progress)
3765S. Higuera St., Ste. 102 -Son Luis Obispo, CA 43401
p: (805) 543 -1744 ® f: (805) 543 -4604
www mrr,r" Pd `Mgr� i taoIY "PI"P6
a California corporation , Lenny Grant, Architect C26473 , Jerry Michael, PE 36845, LS 6276 , Jeff Ferber, LA 2844
Dublin Sports Grounds Master Plan Renovation and Phase 1 Implementation
Documents
Proposed Scope of Services
April 15, 2016
Page 2of9
Proposed services include completion of the Renovation Master Plan (Task B) and Construction
Documents for a Phase I construction project within the park (Task C). Task B continues the Master
Planning process including public meetings, completion of the Final Renovation Master Plan,
associated probable cost statements, and a report documenting the process. See below for a
summary of proposed Task B services:
Summary of Proposed Task B Services
B.I Public Meeting No. 2
B.2 Draft Renovation Master Plan
B.3 Preliminary Cost Statement
B.4 Parks and Community Services Commission Meeting
B.5 Final Renovation Master Plan
B.6 City Council Meeting
B.7 Renovation Master Plan Summary Report
B.8 Renovation Master Plan Project Management and Client Meetings
Proposed Task C services include supplemental ground survey work, as well as preparation of plans,
specifications, and a cost estimate for a Phase I implementation project identified in Task A. The
Phase I project includes providing an accessible path from the existing parking lot and restroom to
the three (3) Little League fields in the western portion of the park including access to existing
bleachers and dugouts at each of these fields. This path will eventually become part of a park -wide
loop for park users, as well as maintenance vehicles. The project also includes installation of pre -
purchased shade structures to go over the existing six (6) bleachers and six (6) dugouts, as well as
the installation of three (3) new scorekeeper booths. Pre - purchased site furnishings such as
trash /recycling receptacles, a drinking fountain, and benches will be incorporated into the areas
surrounding the three (3) fields. The plans will also include three (3) alternate areas; a small
uncovered picnic area, a picnic area with shade structure(s), and a group fitness area.
Summary of Proposed Task C Services
C. I Supplemental ground survey
C.2 Phase I Design Development Package
C.3 Phase 1 90% Construction Documents
C.4 Phase I Bid Documents
C.5 Storm Water Pollution Prevention Plan
Dublin Sports Grounds Master Plan Renovation and Phase 1 Implementation
Documents
Proposed Scope of Services
April 15, 2016
Page 3of9
C' II ', II °Ili II V 14 C
TASK B: MASTER PLAN RENOVATION
Subtask B.1: Public Meeting No. 2
RRM will facilitate a public meeting to present the schematic design concepts which will be completed
as part of current contract Task A services. In preparation for this meeting, RRM will develop a
PowerPoint slide presentation and /or graphic displays in order to convey clearly the intent of the
proposed designs. Participants will have an opportunity to comment and give their opinion on their
preferred alternative.
Prepare for and attend one (/) public meeting
Digital record of exercise results
Attend one (/) staff meeting to review results of public meeting No. 2
Subtask B.2: Draft Renovation Master Plan
RRM will develop a draft renovation Master Plan based on the feedback received at Public Meeting
No. 2 and input from City staff. It is likely that the plan will reflect a blending of the two (2) concepts,
with certain preferred elements from each one included. The Master Plan graphic will be designed as
a "standalone" exhibit, and will include a graphical depiction and descriptive annotations of all the key
plan elements. Staff will have an opportunity to preview the draft renovation Master Plan in loose
draft form prior to preparation of the refined graphic, either in person or via a phone /web
conference. The plan will illustrate proposed improvements, which may include social gathering areas,
high - quality, innovative play features, walking and fitness opportunities, picnic areas, flexible natural
use areas, dog areas, and parking and restroom facilities.
As a part of this task, we will prepare a perspective sketch to convey the intent and character of the
preferred design and illustrate a key area.
Deliverables:
• Attend (/) staff meeting to preview draft renovation Master Plan prior to finalization
• One (1) draft renovation Master Plan graphic (full color, digital and hard copy)
• One (1) perspective sketch (full color, digital and hard copy)
Subtask B.3: Preliminary Cost Statement
RRM will prepare a preliminary cost statement to construct the proposed. This estimate will be
based on the Draft Renovation Master Plan and will not represent the actual cost of construction due
to the large variety of unknown details.
Daiivarabieso
• One (/) preliminary cost statement
Dublin Sports Grounds Master Plan Renovation and Phase 1 Implementation
Documents
Proposed Scope of Services
April 15, 2016
Page 4 of 9
Subtask B.4: Parks and Community Services Commission Meeting
RRM will attend a Parks and Community Services Commission Meeting in Dublin to provide a project
summary and review of the public process, the Schematic Concepts, the Draft Renovation Master
Plan, and preliminary costs. This will be through PowerPoint presentation and /or presentation of
graphic displays. RRM will then seek input and comments from the Commission as to their direction
on the Draft Renovation Master Plan, which will become the basis for the Final Renovation Master
Plan. It is assumed that the Parks and Community Services Commission Meeting is open to the
general public, at which time community participants will have the opportunity to see how their input
is incorporated into the Draft Renovation Master Plan.
• Prepare for and attend one (/) Parks and Community Services Commission Meeting with supporting
graphics and materials
Subtask B.5: Final Renovation Master Plan
RRM will make refinements and revisions to the design, as directed by the City following the Parks
and Community Services Commission Meeting, to incorporate any relevant comments consistent
with the previous direction and finalize the renovation Master Plan. If needed, we will also make the
necessary minor updates to the perspective sketch in the event that the elements featured in it have
changed. The plan will illustrate proposed improvements, which may include social gathering areas,
high - quality, innovative play features, walking and fitness opportunities, picnic areas, flexible natural
use areas, dog areas, and parking and restroom facilities.
Deliverables:
• Attend (/) staff meeting to preview final renovation Master Plan prior to finalization
• Final renovation Master Plan graphic (full color, digital and hard copy)
• Update one (/) perspective sketch (full color, digital and hard copy)
Subtask B.6: City Council Meeting
RRM's principal and project manager will present the Final Renovation Master Plan graphic to the
City Council at a regularly - scheduled meeting.
Deliverables:
• Prepare for and attend one (/) City Council meeting with supporting graphics and materials
Dublin Sports Grounds Master Plan Renovation and Phase 1 Implementation
Documents
Proposed Scope of Services
April 15, 2016
Page S of 9
Subtask B.7: Renovation Master Plan Summary Report
RRM will assemble all design exhibits and summarize them into one (1) Renovation Master Plan
Summary Report. The report will describe the project program and memorialize the process that led
to the final design. This will be helpful as the project will likely be built -in phases over several years.
The report will contain descriptions of the various design concepts, the refined renovation Master
Plan, a conceptual phasing plan, and any other supporting graphics. It will also include a summary of
the public input process, as well as key issues and direction from the City during the process.
Deliverables:
• Three (3) copies of Renovation Master Plan Summary Report, digital PDF version on disk
Subtask B.B: Renovation Master Plan Project Management and Client Meetings
During this phase, RRM's project manager is available to the City for phone conferences, emails, and
correspondence for issues that need to be addressed and resolved. This task is listed separately so
that attention is given to important matters without drawing valuable time away from the design
effort and other specific tasks and deliverables.
Deliverables:
• Project management and coordination throughout the renovation Master Plan phase
Subtask C.1: Supplemental Ground Survey
RRM's subconsultant, Alexander & Associates, will conduct supplemental ground surveying within the
Phase I project area. Work performed under this task will provide the design team with the
necessary level of topographic detail to prepare final plans, including under tree canopies, and other
information not mapped in the previously provided aerial survey. Elevations will be provided in an
AutoCAD base file for use throughout the project.
Deliverables:
• Supplemental Ground Survey and Base Mapping (AutoCAD)
Subtask C.2: Phase 1 Design Development Package
RRM will prepare a Phase I Design Development package, which will be the first step of the
Construction Document process. Generally, this task will entail drafting the City- approved concept
into AutoCAD, and identifying key components and features of the design, including:
• Annotated Site Plan
• Preliminary Grading and Drainage Plan, including a memorandum describing the proposed
stormwater treatment strategy as required by the City's Stormwater Control Application
• Plant List
• Irrigation Mainline Routing Plan
• Outline Specifications (CSI format)
Dublin Sports Grounds Master Plan Renovation and Phase 1 Implementation
Documents
Proposed Scope of Services
April 15, 2016
Page 6 of 9
Following this submittal and a City review period RRM will attend a Client meeting to discuss
revisions.
Daiivarabieso
• Phase 1 Design Development Package
• One (I) Client Meeting
Subtask C.3: Phase 1 90% Construction Documents
RRM's team will prepare a 90% submittal of the following products for the construction of the Phase
I project:
• Title and Reference Sheet
• Existing Conditions Plan
• Demolition Plans
• Horizontal Control Plans
• Grading and Drainage Plans
• Erosion Control Plans
• Landscape Construction Plans
• Construction Details
• Structural Details and Calculations
• Irrigation Plans and Details
• Planting Plans and Details
• Electrical Plans for power to score keeper booths prepared by Zeiger Engineers, Inc.
• CSI format Specifications (General Conditions to be provided by City)
• Cost Estimate provided by Leland Saylor Associates
Following this submittal and a City review period RRM will attend a Client meeting to discuss
revisions.
Deliverables.
• Phase 1 90% Plans and specifications
• Phase 1 Construction Cost Estimate
• One (I) Client Meeting
Subtask C.4: Phase 1 Bid Documents
RRM and specified subconsultants will make minor revisions based on plan check the review of the
90% Construction Document submittal and prepare final plans to go out to bid.
Deliverables:
• Phase 1 Bid Documents
Dublin Sports Grounds Master Plan Renovation and Phase 1 Implementation
Documents
Proposed Scope of Services
April 15, 2016
Page 7 of 9
Subtask C.S: Stormwater Pollution Prevention Plan (SWPPP)
RRM anticipates that the preparation of a Stormwater Control Plan in accordance with the Regional
Water Control Board's C.3 requirements will be required. The project will be designed to take
advantage of cost - effective, self- treating areas such as vegetated swales.
Deliverables:
• SWPPP
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r
r
Task B
Completion of Renovation Master Plan
B.I
Public Meeting No. 2
$
4,600
B.2
Draft Renovation Master Plan
$
19,540
B.3
Preliminary Cost Statement
$
4,100
B.4
Parks and Community Services Commission Meeting
$
1,700
............................ .......................
B.
................................... ..................................................................................................................... .................................................................................................................................................................................... ..............................................
Final Renovation Master Plan
$
...............................
14,900
...............................................................................................................................................................................................................................................................................................................................................................................................................................................
B.6
City Council Meeting
$
...............................
1,500
B.7
......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .........
Renovation Master Plan Summary Report
$
......... .................
6,100
....................................................
B.8
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Renovation Master Plan Project Management and Client Meetings
$
1,800
Task B Subtotal:
$
54,240
Task C
Phase I Construction Documents
C. I
Supplemental ground survey
$
2,948
C.2
..............................................................................................................................................................................................................................................................................................................................................................................................::..............................................
Phase I Design Development Package
$
11,424
...............................
C.3
Phase 1 90% Construction Documents
$
32,651
CA
Phase I Bid Documents
$
17,519
....................................................
C.5
; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - .
Storm Water Pollution Prevention Plan
. . . . . . . . . . . . . .
$
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
4,500
....................................................
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...................... . . . . . . . . . .: . . . . . . . . . . . . . . .......................................
Task C Subtotal: $
. ...................... .
69,042
SUMMARY OF FEES:
$
123,282
Estimated Reimbursable Expenses:
$2,000
ESTIMATED PROJECT TOTAL:
$125,282
Fee Footnotes
Fixed fee tasks will be billed as the work progresses until the task is completed and the total amount
stated in the contract for the task is invoiced.
Dublin Sports Grounds Master Plan Renovation and Phase 1 Implementation
Documents
Proposed Scope of Services
April 15, 2016
Page 8of9
Reimbursable Expenses
Incidental expenses incurred by RRM Design Group, or any sub - consultant it may hire to perform
services for this project, are reimbursed by the Client at actual cost plus 10% to cover its overhead
and administrative expenses. Reimbursable expenses include, but are not limited to reproduction
costs, postage, shipping and handling of drawings and documents, long- distance communications, fees
paid to authorities having jurisdiction over the project, the expense of any additional insurance
requested by Client in excess of that normally carried by RRM Design Group or its sub - consultants,
travel expenses (transportation /automobile /lodging /meals), renderings and models. Reimbursable
automobile travel mileage will be billed at the current IRS business standard mileage rate.
Adjustment to Hourly Billing Rates
RRM reserves the right to adjust hourly rates on an annual basis.
II' 14' II °,f,/ II''' °y y fI',,,
• Geotechnical and Soils Report
• Relevant, available background information, including but not limited to:
• Utility record drawings
• As- built/record drawings
• Single point -of- contact/project manager that will distribute interim design submittals and
consolidate reviewers' comments into a single list of action items (to which RRM can
respond)
• Arborist, if needed
• Naturalist/Biologist, if needed
• Meeting noticing, venue, and food /beverages
• Translation services, if needed
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Please note that the tasks to be performed by the RRM team are limited purely to those outlined
above. Substantive changes requested by the Client or changes in the Client's program or direction
that are inconsistent with prior approvals are subject to additional services fees. Any additional
services that RRM Design Group is asked to perform over and beyond those described above will be
billed on a negotiated and Client- approved, fixed -fee or hourly basis.
Dublin Sports Grounds Master Plan Renovation and Phase 1 Implementation
Documents
Proposed Scope of Services
April 15, 2016
Page 9 of 9
The following services or tasks are specifically excluded from the scope:
• Geotechnical and Soils Report
• Meeting noticing, venues, and food /beverages
• Photo - realistic computer visual simulations
• Translation services (oral or written)
• Environmental /CEQA analysis
• Permitting
• Educational /interpretive exhibit design
• Additional meetings beyond those listed in the tasks above
• Technical /scientific reports and studies (e.g., seismologic, geotechnical)
• Coordination with other permitting agencies (e.g., Alameda County, USFWS, DFG)
• Redesign of project to value engineer based on bid results
If you have any questions or require clarification of the scope of services or fees outlined above,
please do not hesitate to call us. Thank you again for this opportunity.
Sincerely,
R IIR M II y. II S II G IP,y, G IIR U
Gina Chavez
Senior Landscape Architect /Project Manager
CA License No. 6040
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"' llh llEEEEE CITY OFMISILUM A114D
RIIi:IIIW ID EE' III IN GIROUIR
li"HIS AGRIEIi::::IIAEINT for consulting services its ima. de by arid betweein the hfy of IDiAblliini
("City") arid RIRM Design rouulp ( "Co n uulhp rnf "N) as f INov rmnb it I , 201 5.
Sectiloiril "U ,
lshall IR II i I . b. f f the feirrrs and conditions f forth iin this Agreement,
............. : ..
orsulf rp rovid
fru Ufy, drie services descirlbed iirn the cup of Work attached as Exhibit
ibiit
at the firne, wind 1pliace arid in the ire ruin it spociifiied flher iiin, Ilirn iilh v irl11 of coirnfrlliict iirn cuir
pnico nsist irncy bei�tw ee n the ternis of this Agreement ent and Exh bihLA, the Agreement sh llll pir v ill..
U.11 "III, urur off Services °'ll "he Ileinm of this Agreement Ihn .lfll beglin on the date first
irncsf ;7 rid �"kWii sand on Jun , 2018, the f of cornIpletio in .,gip lfii ii in
IExhibit , and cuun u�if rnf Ih llll complete, the wuwmoirlk ruled' !in Exhibit prior fu's
fhn f -date,'
' f r u�inll the t irimm of fhn it inne of its cuflh irwe�is f irinnuru f e d o it e xtended,
as provided fair in Section B.. "The t1ime, provided to Cons umllll irmlf lkcn complete the
services required by this Agireerneril sh allll rn f affect the City's right to terminate
the Agireerneint, as provided foir iiin Section B..
'll , tai�ii r fI rl n� ainc ,Consultant halll p rh rr II rvi s required
,,, , ,l ,, ,,, i p ,:
pour u .rnf to thins Agreement in the irmmarnrn it arnd accordingto the standards
observed by a competent piractitioneir of f1h e profession in which Consultant !is
eirigaged Urn the geogiraphicali area in Which Con u.uUt rah practices !its profession.
Consultant shaI prepare iii work prodixts required by this r mm e nt iimn
suulhusf rnhii .i„ first class rrn inrneir and shall cornforrmn to the to nd rd of quality
normally observed by a p iron practicing in Consultant's profession.
"II 3 , ii.gjgj m uimf; f Consultant shaH assiigin only competent pe it oirnrn U
i perf rim services Ipuir u airnf to this Agreement. In the event that City, !in !its sole
discirefloin, of ainy firne duiring the terrmn of this Agreeirnant, desires the
reassignment of any such Ipersons, Coin uuU9l rnll sh ill, .iirrnirnmed'iiatelly upoin receiving
notice from City of such desire of City, reassign suuch person or proms..
1A "Thrum . Consultant l shall devote such, liiirmme to the performance nc of services
pu.nrsuu irnf to this Agreeirnent as rmn y be reasonably inecessairy to rm eet fhne
standard of Iperforrna nce provided iiin Section 1.1 albove and to satisfy
o nsuullf rnf °s obligations hereunder.
fnn 2. City hirla ! it . . p� Ip y nsuUl�inif for �i ir r E.....Ih......u..kiik
in rd ir,._ ifn fm In �irly if schedule ff h d Ih iref Exhibit ln fh w np . .....of ...........
......................................
conflict betweein this gar m e nt and Consultant's Ipirop a.U, it pr limp the ainrnournf of
compensation, the Agreement shafli Ipirovalill, idly shall Ipay Consultant for services rendered
puirsuarittothis Agreement of the firne arid Uru the rrrn unin it sot f rfhn hneir iirn, The pa.yrrn ruts
specified Ihm llow sIhallll Use t1he, o nlly payrnents from City to Consultant for irvicas irarnd'ered
puir uarit to this Agreement,. Co nsu lta.rnt shaHi submit allll linvoices to City iirn the rmnar'urnar spe6fied
herein. Excelpt as sp l- fiica.11iy authorized riized by City, Consultaint shall1i not Ibiilll City,for dulpHeate
serviicos perlf rim d by ir-noire than oine person.
Coins uullf irnll a.rnd City acknowledge w ledge and ag ree that cornpoinsalloin paid by iffy llcn Go in uulhharn't
urnd it lihis A. ireern inf its based upon Consultant's estimated assts of providing the services
Consulting ernes Agreement between Nov rmnb it 18, 20°115
City f Dublin arid IFIRIM f) ii in . roiulp IFl .p of 14
required hereunder, including salaries and benefits of employees and subcontractors of
Consultant. Consequently, the parties further agree that compensation hereunder is intended W
include the costs of contributions to any pensions and/or annuities to which Consultant and its
employees, agents, and subcontractors may be eligible. City therefore has no responsibility for
such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month
during the term of this Agreement, based on the cost for services performed arW
reimbursable costs incurred prior to the invoice date. Invoices shall contain the
following information:
2.2 Monthly Payment. City shall make monthly payments, based on invoices
received, for services satisfactorily performed, and for authorized reimbursabl(-!�
costs incurred. City shall have 30 days from the receipt of an invoice that
complies with all of the requirements above to pay Consultant.
�MJIVJUO Wall N.101611FRO
2.4 Total Payment. City shall pay for the services to be rendered by Consultant
pursuant to this Agreement. City shall not pay any additional sum for any
expense or cost whatsoever incurred by Consultant in rendering services
pursuant to this Agreement. City shall make no payment for any extra, further, or
additional service pursuant to this Agreement.
4,
OeT2015)
Consulting Services Agreement between November 18, 2015
City of Dublin and RRIVI Design Group Page 2 of 14
2.5 IFecs fair work peirfoirimed by Coins iullt .int on an h uirlly Ib sis Shat Itt
not exceed the amounts shown on the foIlllowiirni fee schedule:
I o iiin°nlbuu�ir lbl in . Reimbursable expenses wire specified 'un the
Consultant's ltant's lPirop Il„ Expenses not Misted Ib ^Ilow air not chargeable to Gily.
IR61rnbuirsa,lble expenses wire, included in the total airnouint of c irnlp insaloun
provided under this Agireenneint that shall in al The exceeded„
2.7 E@yM2flL2LjqML Consultant is ollelly responsible for the payrnent of
employment -taxes Incuuirred uurn 'eir this A it eirnn irnt and any slirttniiill r fedeirat or state
taxe&
2,2 IPA irn int r yin 'T° rinnilin til in,. In the event that the City oir Consultant teirmiinates
this ru ement Ipauirsuj rnt to, Section , the City shall compensate the onsuulta.rnt
fair all outstanding costs and reiiurnlbursadlle expanses Incurred fair work
satisfactorily connnlpll t d as of the date of written n ro tiic f termination. on iullta.rnt
shall nna.iinta.iiin adequate Ilcn , and flrrnesh eta iiin order to veirRy costs incurred to
that date.
2.9 Aut1horlizatilon to lPerforim Services. Time Consultant its not authodzed to
Iparfoirirnn any services or iiin iuir any costs whatsoever underthe t irinns of thiis
Agreement uuntiill receipt of aullhoiHzation firom the Contract AdirninlitArator..
SAMPLE CAL.0 UIL .'T -II I ' (Us iiun 'I% lindex iiincir axe as am exainn 1plle)
HOURLY RLY IFt 'T"E. CHARGE $150.001hr
IIINIDIEX INCREASE (Assuinning 1%) 1 .. 't =- 1„ J_„� 0/h r
Section I FACILITIES AND MR I I Except ass sat forth Ih ear lrn„ Consultant shall, at
its sole cost and expense, provide all faciftles and quiilpme n't tha.t may be necessary to perform
the services t ,iuiiire ' Iby this Agreement. City shalt irrn lke avaiillabl tc Consultant only the
facilitles and equipment lusted in this section, and only under the t rim and conditions sc -t for'tlh
tnirin„
ronSILI fiin g Ser-Wces Agreement Ib ntw rn November 18, 20V
duty of Di ubfi n and R,RM I Iesigni Group Page 3 of 14
(ver.2015)
Consulting Services Agreement between November 18, 2015
City of Dublin and RRM Design Group Page 4 of 14
An eindoirsernent , Ihr llll slate that coverage Ih ll snot be cairiceW except after
thirty ( ) days' Ipirii r wrilteirl moot ce has been gliven Can the City. Consultant shall
mnolli -fy City with iirn '14 days of irn tiif lication fir rrn Co in u.uR nnt" iiinsurer iii such
coverage its suspended, voided or reduced in coverage or in Him irl .
4.2.2 Minilimuim scoll3e of v it Commercial geneirW coverage Ih .11l be 't
II ast as broad as Insurance Services Off lc e Commercial General ii biilllty
occurrence frnrrmn CG 0001. Automobile mmobiil coverage sliall be t Asset as
broad as linsuraince Services Office utorn'nrulbiill ILii biillfty fomrmn CA 0001
Cody I ("any auto").
4.2.3 Add ii it rn ll re n ll reirnein-ts. Each of the frnll lowing In llll The iiincll uded ii in the
linsuraince coverage it added as an eiridoirsement to the Ip llii y:
lb. The insurance sh ill wear oin ain occurrence or am accWent basis,
rid snot on a cla�irns-imade ba.al ,
C. Ain eindoirseirneirit imu,uat state that coverage 'la priiirmn .iry insurance
with respect to the City and lilts officeirs, off l iial , employees arid
volunteers, arid that no iiini u.ura.ince or self-insurance irrnalirntalrned by
the City shall The calllled ulprnrn to cointirlbute to a Ilona murndeir the
coverage.
(ver.2rum:5 u
n ......................................................n.......................................................................................................................................................................................................... ............................... ......
Crnrnau II Hl "'n 'S ur'vr iu °ear °rmer,it bletwelen Nolvern b r"I 15
ity of Dublin aru ii: :3110 Deis n Group), Page 5 of 1
Professional Liability Insurance. Consultant, at its own cost and expense,
shall maintain for the period covered by this Agreement professional liability
insurance for licensed professionals performing work pursuant to this Agreemenl
in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the
licensed professionals' errors and omissions.
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per
claim.
`` ,.3.2 An endorsement shall state that coverage shall not be suspended,
voided, canceled by either party, reduced in coverage or in limits, except
after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City.
,f,.3.3 The following provisions shall apply if the professional liability coverages
are written on a claims-made form:
a. The retroactive date of the policy must be shown and must
before the date of the Agreement. i
b. Insurance must be maintained and evidence of insurance must b4
provided for at least five years after completion of the Agreement
or the work, so long as commercially available at reasonable
rates.
7. A copy of the claim reporting requirements must be submitted t*
the City prior to the commencement of any work under this
Agreement.
-f
,..4.1 Acceptability of insurers. All insurance required by this section is to
placed with insurers with a Bests' rating of no less than A:VII.
(ver.2015)
Consulting Services Agreement between November 18, 2015
City of Dublin and RRM Design Group Page 6 of 14
4,,,4.2 iriii -ti tiii n f cover iriioir t beginning irn oirlk under tlhis o
rrn e, rnt„ Corisij llt rrt slhW II iuurrni Ih City with certif ii t of iiinsu iraince am
with Cori iirn .Il endorsoirnents effecting coverage required Ihn iru.;irn.. The
certificates and eiridoirsernents for eaclh insurance 1pollii y are to one si iied
by a person auutlhori ' lby gnat iiin uur r tso blind coverage on its behalf. The
City reserves the right to require mpl t , certified colpies of all it quuiired
i rn a it .rn e poficlies and rn r. eme nt . F:41uire to exeircisethis right shaI1
not coinstli'llute a, wuwr iiveir of ric tnt to exercise later..
„43 Subcontractors. ; l.. Coinsu.fltant seeress to include with alllI subcontractors in
tfni iiir sulbco irntir t the irnn r p,uuiir irmn ruts aind provisions of this
Agreement irndIlnu 'irn the Indemnification and Insurance ire u.uiirprn ruts .to
the ;tint they apply to the colp of Ilhne Subcointraclor's wuwucnrlk..
ulb ntr cot rs, Ihired by Coins i,ullt int agree to The bound tco Consultant and
the iity in the a.irri irnarnrner and to the saws extent as cor nult rnt its
bound to the City uurn ' it the Contract D oo uume nt . uulb coirntira iloir ifnuirtlhar
agrees to include these sairne provisions with any Siulb subcontractor.
colpy of the Dwrner Contract i)o uuinrn rnt Ilrnd rmnrnity and Insurance
provisions wiillll the furnished -to -the Subcontractor uulporn request. The
ein rall Contractor sh aH require allll subcontractors to provide a valid
c irtii sate of insurance and the required irnctoir rmn ants, Included iirn the
agireeinnent 1pirloir to cornmeincerneint of ainiy work arid wiillll provide proof crf
orrrnlplliiarnce to the City,
A.4 airli tion... "f"Iha ,ty irrnay approve a variation in the fcoir Colin insurance
it quuir rnnernt , uupcoin a deterrrniiin ,tii rn that the coverages, soope, limits, arid
forms of such insurance are eitheir not ccurrnirnair iiallly awaillalbll „ oir anal the
City's interests are otherwise fully protected.
4,, 4.5 Il u tillbll n Sell -if dn uir Ilt t mtli n „ MT allf insured retentions
(SIIIFt) am ' /weir deductibles irniuu t bo disclosed to the iity for alppirovW and
Iha.11l inut reduce the Hinnits of Ilialbiillity, Policies containing any ellf insured
retention provision and/or deductibles slh alli provide r be endorsed to
provide that the IR arid/ or deductibles irrna.y The satisfied by sinner the
inarned iinsured or time Clity,
4,4,6 IEEE, ' linsuraince. lFhe Hirrniit of insurance required lain this Agireernent
irnn y be satisfied Iby a ccorn"nlblirn tion of 1priirrn .ry and urnbiroilla or excess
linsuraince., Any nunn°nlbirellla or excess insuiraince slhalU ContaLlin oir be
endorsed to cointalin a provision tlhat such coverage slhallll ally o apply on a
pirlinrnary arid moan.. -co ntriilbuutory lbasis for the benefit of City (11 agreed to in a
wiritten cointiracl oir a r ime nt) before City's own insurance or seff
iirnsuurain e slhnallll Ibe called uulpoin to protect City as a inairned insured.
4 4.7 INotli If � , ;! Itii n iiin Iq; . In tlhna eve nt tlhat arny coverage
required by this section its ireM.wed, IHirrnited., or irrna.t irlia.11lly affected lin any
cotlh it manner, Consultant slhaH provide written noticeto Cit.y at
Consultant's
a.rllii ik possible opportunity arid in ino case later ttn rn five
days aft it Consultant is rnotiiii d of 111h e chn irnga in coverage.
Gon uniting Services Agreement Ib t:wuween November 18, 210,15
City iof Dublin arid F:31 ::11'0 Diesign Grcup Page 7 of 14
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to
provide or maintain any insurance policies or policy endorsements to the extent
and within the time herein required, City may, at its sole option exercise any of
the following `fl`s, which are alternatives to other remedies City may have
and are not the exclusive remedy for Consultant's breach:
-I.
am I I Rip, I r. I I UUM I I P] A I WU I
Order Consultant to stop work under this Agreement or withhold any payment
that becomes due to Consultant hereunder, or both stop work and withhold
any payment, until Consultant demonstrates compliance with the
requirements hereof; and/or
IV in
tie n 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. To the
maximum extent allowed by law, Consultant shall indemnify, keep and save harmless the City,
-2nd City Councilmembers, officers, agents and employees against any and all suits, claims or
actions arising out of any injury to persons or property, including death, that may occur, or that
may be alleged to have occurred, in the course of the performance of this Agreement by a
negl ig ent act or om ission or wrf f u I m isconduct of th e Consu Ilant or its employees,
gubcontractors or agents. Consultant further agrees to defend any and all such actions, suits or
claims and pay all charges of attorneys and all other costs and expenses arising therefrom or
incurred in connection therewith; and if any judgment be rendered against the City or any of the
t4her individuals enumerated above in any such action, Consultant shall, at its expense, satisfy
?.nd discharge the same. Consultant's responsibility for such defense and indemnity obligations
0all survive the termination or completion of this Agreement for the full period of time allowed
4y law. The defense and indemnification obligations of this Agreement are undertaken in
x-ddition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement.
ff
I F
Consultant/Subcontractor's responsibility for such defense and indemnity obligations shall
iurvive the termination or completion of this Agreement for the full period of time allowed by la
r IT, I=—
rendered pursuainI'llo this Agreement.. Notwithstanding any Wier Uty, state,, or
federal policy, rulle, it gu.ull tlon, llami, oir ordinance to llh e Gorilrairy., Consultant and
my, of Its employees, ages -It, and suub ontir ct rs providing ssrwrlces uurn ' it this
Agreement shaIll not g,uuslliiffy for oir Ibeconne entitled to, arid hereby by agree to w aliv
any arid aIll d61ms to, any com1pensallon, Ibein fiit„ oir any iiinicl 'srnt of e nmlpl yrmu nt
by C4, iiincllud'iirng Ibu.ut not Hirrnited to elllgllb6lliity to enroll iiin the Iliifornii IF�n.ublll�
Employees Retlirerneint yst irrn (PIERS) asain ernlployee of City arid eirifirflernent
'to any co ntrlIbuticnin to The Ip ld by City for eirnployeir contirllbu.utocurns and/or en Iplloye
o ntriibuut'lo ns for PER b rnefiits,
lExcelpt as City irnn y slps jiffy in wriltiirng„ Consultant shn llll
have no authorlity, express or iirrnlplliied, to act on behalf of � iity lain any calpaclly
wuwhat soevoir as an agent., Consultant shn llll have no authority, express or iirnlplll ct„
wsu ird tug this Agreement to Ibiirnd City -to any obligation whatsoever..
Sectlioirii 7., Ih,IIEEEI
,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,Ih,,,t,,,,,II,E,EEE' ,,,,,,,,,t,,,,J,,I,,I,I,I ,,,,,,,,,I,I,EEEE,'I,I , ,,,,,,,, II,E,EEEEI,I , ,,.... .. .............„.
.
c"w"t 'ar2nu rimffumi l,,,, wsw, "The Ilswuws of the State of Califorrila, shall goo rrn this
Agreement.,
'7, ,fr Ilia in „ w.1.1.1.11 .j ajjjl Li , Consultant wind suety subcontractors shall
m „n
imply wlthn s,llll laws, applicalble to the performance of the w orlk hereunder.
7,3 Othi it Goveirinimentall IReg.Mhstff arm "To the extent thnat fhls Agreern sin't may be
ffuuirnded Iby ffiiscasll assllsI rn ce from another gcnwr rinrrn MW erflity, Consultant and
any subcontractor's shaH comply w'lthn all appIlIcabIle iru.Allss and regulations to wuwhnl lho
City its bound Iby the terms of such fiscal assIsUance progrsirrn..
A l,licenses sr IlR irunitsConsultant l represents nd warrants t City that
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
insuult nt and 'lts employees, agents, and any subcontractors hns.wrs all ficensss„
Ip irimiits, guusl'lfii stucuins„ and approvals of wa'wlhn tscu wr it una.tuirs tlh art are legally
required two Ipr ctuc 'tlhelir res1pective h;nr fss;sli ns„ Consultant repr s rnt;s and
wnw rrsints to City that Consultant arid its employees, agents, any subcontiractors
shn ,Ill, at their sole st and expense, Ik alp lain effect at slll fuimes du.urling the t irrun of
this gr sr-riont any licenses, Ip rrnilts, and approvals thallaire legally it qn.uIlr d to
practice their respective professions., II In addition to the foregoing, Consultant arid
any subcontractors shnalll obtain arid nnalirnfa.liin d'uurling the t rrrn of Ills Agreeirnent
wralliid I13uuslliness Il...licenses ffir nn Clly.
'7.5 Ilt arm ii irmurniiirmstii it m arm .l gmu ll_ �r lq; guirml�t � Consultant shnalll not dies iriimlinat ,
�,,,,,,,,,,,,,,,,,,,,,,.. _....... _.. m,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,............
on 'the Ibasls of a person's s racy^, iru lllgion, oollor„ na.tlona.11 origin, age, Iphny,slcall or
rrn rntall hnarnd'ii alp or disalblil'lty, medical condlitiioni, irmnairltal status, sex, oir sexual
orientation, agallinst any employee, applicant foir employment, suulbcontrador,
lAidd it for a subcontract, or Ipairtii illpaint iin, iredpiient of, or applicant for any
services or Iprograirns Ipirowrld d Iby, Consultant under thnl s Agireeiment. Coinsultaint
shnallll corrrnlplly with allll appllii a.lba tsd'erall„ state, and locall laws, policies, iru,ull s, and
it g,uuiir irrn rats related to equW opportunity arid norld'ii sorlirrillina.tlon In ernployment,
contracting, and the provision of any ssrvlces diet are'llhns suulbJ cut of tlhniis
Agir ann inf, including but not Iliiirn lted t tlhns satisfaction of any positive lblliig (lions
it gn.Jred of onsuulltain-t thereby.,
onsuullfing Services Agreement between Nowrsrrnlb it 't „ 20,15
lily of IDulblliiin and RIRM D siigin roulp IPage g of 't 4
HER
8.1 Termination, City may cancel this Agreement at any time and without cause
upon written notification to Consultant.
PIM-711MUMI�
Milli
- NZ-4 i i " W.J
or all documents, photographs, computer software, video and audio tapes, and
other materials provided to Consultant or prepared by or for Consultant or the
City in connection with this Agreement.
8.3 Amendments. The parties may amend this Agreement only by a writing sign
by all the parties. i
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall
survive the termination of this Agreement.
8.6 OrAlons upon Breach by Consultant. If Consultant materially breaches any of
the terms of this Agreement, City's remedies shall included, but not be limited it
the following:
MEEGLM=
(ver.2015)
Consulting Services Agreement between November 18, 2015
City of Dublin and RRM Design Group Page 10 of 14
8.6.2 IFlet airl the 1pla ns, specifications, lira. wling s, reports, de; igin docurnents,
ainid any other worlk 1produ ct 1pr elpared by Consultant 1pur suaruff tollhis
Agreement;
8. 6.3 Retain a di-fleirent consiAlarlttoy cornplete'the work described urn E"Ahlbit A
not flinished by Consultant; or
8 6.,4 Charge C.onsultaint -the difference Ib elween the cost to coirrilpllete the work
described in IExhriilbft A that is unfinished at the tirne of Ibire ach and the
. .. . .... . ..................... ........
arn Dunt that CRY wou Id have pald Consultant pu irsuant to Se Olon 2 if
Consultant Ih ad cornpletedthe work.
Section 9. Kl:::IEIPIIIIMG II' STATLIS OIF:� RIE::1 CORIDS.
I ........... :1 ............................................................................................................................................. Mi ............................................
9..'l Ilia ecords Created as IlPairt of rn ullt rn't" IPeirtonrim rn ce. All irelpoirt s, dala,
...............................................................................................................................................................................................................................
malps, rnodels, charts, studies, suirveys, phoi '�7ajpTis, -innernoranda, 1pllarn s,
studies, spedificalloins, irecords, files, oir any other documents or mateiriais, in
electronic or any other form, that Consultant prepares or oblairDs purr suarit to INS
Agreement and that it elate to the irylatteirs covored hereurldeir shall The the property
of the City. Consultant heirelby agireeslo delli)ier those documents to the City
ulpoin leirmlination of the Agreement. I't 'I s understood and agireed,11hat the
documents and other materials, Mcludling lbut not Ilimlited -to those described
above, prepared jpuirsimrll to this Agreement acre Ipir elpaired specillically for -the City
and are not necessarfly sultalble -for any future or other usa. City and Consultant
agree that, until final apjprovall by City al data, 1p laris, specifications, report and
other do unrmarnts are confidential and wlillll not The released -to 11hird par-lies without
pirlor written corlsoint of both parties.
9.2 Consultaint's Books and Recoirds. Consulkant shaU maintain any and afl
.... cult .... . ..... ..... ..... .... ... ..... .. ..... .... .... ..... ... .. . . .... .... .. .. ..... .... .
g e r s b o, o Ik s Gaff a c c o u i r i t i ir i v o i ( ; e s vouchers, caric6ed checlks, and of1her,
irecoirds or docurnents evidencing oir irellatiirng to charges for services or
ex1penditures and disbursements charged to the My undeir this Agireeiment for a
imlinimurn of three (3) years, or for any Ilo nger period required by law, frorn the
date of f f nall payrne in't to the Co irisu Itaint -to -thlis Ag ireem ent .
9.3 lnsp.gR!ion, and Audlit of Recoirds...., Any records or docurne rips that Section 9.2
if .......... I .. ............................................................................................................................. .....
of Ns Agreement requires Conwhaint to mainfaln slhafl be imade available for
'nspectlon, aiudit, and/or colpylling at any tlime duiring regular tau sliness tiours, upon
oirW oir written irequest of the City. Under Calliffoirrila Government Code Section
8546.7, if the arnourit of p,flblic funds expended unider thili s Agmmrrent exceeds
T'EIN "T"ll IOUSAINE.) [3011 1 AIRS ($10,000.,00), the Ag reement shaH be s u bJect to the
examination avid audit of the State Auditor, at the irequest of City or as 1pairt of array
audit of the City, for a 1perlod of three (3) years after flrlall 1pa.yrnemt under the
Agreement.
Section '10. IMISCIE::lt It AINIIEDUS PROVISIONS.
........................................................... I .................................................................... % ...................................................................................................
"10. "ll Attorin - . LIFeesL If a party to this Agreement bidings array action, linclu&ng an
..... ............................... P.yp .... ......................... !
aclfon for declaratory irelllief, -to enforce or interpret the provision of this
Agireernerit, the prevailing 1pairty stiall lbe entitled to ireasormblo attorneys" fees iirl
(ver.2015)
Consulting Services Agreement t)atweein IMweirmlbeir "18, 2015
City of [NAbIllin and R:31NA [)esign Groulp f ::�age I I of 14
I
,1W Lei I I Ing ar-ART-14 i I RI-MU011 Mi 0
10.2 Venue. In the event that either party brings any action against the other under
this Agreement, the parties agree that trial of such action shall be vested
exclusively in the state courts of California in the County of Alameda or in the
U nited States District Co u rt for the Northern D istrict of Cal if 4h r_..
10.3 Severabill ity. If a cou rt of co m petent j u risdiction f i nds or rul es that any provis [on
M f this Agreement is invalid, it or unenforceable, the provisions of this
Agreement not so adjudged shall remain in full force and effect. The invalidity in
whole or in part of any provision of this Agreement shall not void or affect the
validity of any other provision of this Agreement.
10.4 No Im2liled Waiver of Breach. The waiver of any breach of a specific provision
of this Agreement does not constitute a waiver of any other breach of that term or
any other term of this Agreement.
W i
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports,
written studies and other printed material on recycled paper to the extent it is
available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose
activities within the corporate limits of City or whose business, regardless of
location, wo u Id place Cons u Itant i n a "conf I ict of interest," as that term is def i ne4
in the Political Reform Act, codified at California Government Code Section
81000 et seq,
Cons u Itant sh al I not employ any City off icial 1 n th e work pe rforrned pu rsuant to
this Agreement. No officer or employee of City shall have any financial interest in
this Agreement that would violate California Government Code Sections 1090 et
seq.
(ver.2015)
Consulting Services Agreement between November 18, 2015
City of Dublin and RRM Design Group Page 1 2 of 14
1 Sall li iitt li o , Coinsullant acre not tto solicit business at ahoy imeeting, focus
rouLulp, oir iirutt rvii w irell ated to th !is Agreement, eRlher o14 oir 1IttnirougIhi aii written
rniatt ii
10,.E Contract Adiiii Thilis Agireement shall The adimiiirdsteired Iby -the City
IMain . eir ("Contract A mUrn'U ttii AU coirresponde nice h llll the dilirected to oir
ttlhirouu Ih -the Contract Adiiatoir oir his oir heir desigii
10.10 Notlices,. Any Wrrntttt rn notice to Cons tulltt ntt slhiW II the sent tt
Jeff Ferber, IPiriiii
IRRIM ii ii ini Group
'123 IE ttud H lo Avenue, Su iitt 00
Saini Leandro, , 94577
Any Yvi iitttt rn ito City slhallll the seii to:
Gary, IHUISIirn Ihr PubHe Works Director
iffy Of Dublin IPii Works
1 CliviIc Plaza
ICDulblluii CA 94568
all and Signature of IFS ii: tteirad Proifessloii with
idesigin irespoin iilbiipiitty..
10112 !!2j r tttt irr3y. This Agreement, iiunicluud'iirn the olpe of work attached Ih ii and
incorporated Iher iirn as IE hii1biitt A, and ir ll diir the oi atti r ioIhi dull
attached hereto am ir irlpoiratt '
Ih it iiirn as IE hiilbiitt IB, represents the rnttiiir and
integrated agr me n'tt betweein Clity, and Consultant and supersedes aU Ipirioir
ii attuoiris, it 1praa ii , oir a r arrn rntt „ elitheir wirlitten oir oira.Il.
CITY OF I DUBUIN
0, p
IIIIIIII,
.........
I rlh tt I Ih r IL. Foss, City "linager
Attest::
r vier. 201.5)
Caig Services r umr e ntt Ibettw ee.i n
City of IC:Dulblliirn and If::ttlRM U De ii rn Gliroulp
IIIIIIII „��
111 0 �'l
� I I Iu.. "'II
Jeff 1 I� r,Illlllll �i ll l l I y
,
win# rer-WO701111159011150
WMME���
...............
Johpker, City Attorney
(vey,2015)
Consulting Services Agreement between November 18, 2015
City oi Dublin and RRM Design Group Page 14 of 14
SCOIPIE 011F: SERVICES
discalp ,Il ; ow urm n ii
..................... i.....................
.ff .. lPrelpaire site, landscape rnd urriig .ffocnrn plains'-,
.. 1:7rovid olpogir 1plhno site uury y ffor design puurl�,,r e ;
.. Provide 1pirolp arty Iliirno survey to MY irm existing bouurnd irii s;
4„ Coordinate t with II....ocali Services to determine suurfiace, and undeirgiroii.uid u t liilii s iiirncllun iirn
lideiritiiflicatii oin/iresolutloni of pole n ii ll confillcls,
,. Pirelpaire Storm Water Ma n g i ent Plans arid iiim lluud ff rrmpoir ry arid 1p irimann rnli BIMIP's
to meet NPII IES slorim wateir qualinty it gu.uiiir imi inffsu
.. IRc..lvliew geo techiniic .l and eirngiirne riirng it p irk „
C orndu.0 ff community cuuuffireachm arid L iilld conserisus -for ffllr4 concept design;
. Prepare 1pir lliiirrrrurn iry aired ffiirri ll design IpU rns, s1peclificallions, d tolls, quantity calGlUlations
rid accurate estimates of oosts,
9. Assist iiin bidding and awaird 1ph . x
l 0. IProvide construction administration services.
In ruddiiffiom, the Cully im y decide lfcu ireff lrm on- R services as rmr: cess iry to assisl with pr Jett
management., It is not antlicilpated that alIli Consultants willi have staff av iill loll lice provide these
additional services, h war•. ver the City would ulld IIiik any harm that has fflhniis capability ifcn identify staff
rem irmnlbeirs Chat im y be abll e to 1perform the ffoH mwuuriing duties::
L Assist Me City in managing simalli to inni diiuuirn -sized c 1pltaU projects i n Iluudiinng the
Ipr 1p .ir lino n of staff reports, 1piroj ect 1pUarnrniirng arid coordi nation wUffffn ooh it agencles. and
utilities..
2. Assn li 'llhn C llfy in managing c* n„„uIlff ruff wewu rllc including signing, landscaping, uulfUlliiffy
uurnd irgir uurndiirng, irrigation arid fighting.,
3. Assist the City in managing the construction of simall to medium sized Ipr J ects including
adveirtisernaint of proJects, res1poinse to it guest for information, revii w of lbid , award of
contract, proJect accounfing, and closeout.
4. IF" irffcnrrmn Utility Research and coordination wunrul lhm Utility compainies.,
5. Perform lBase Mapping of c alpit ll projects.
6. Flirepare lbaselIine project design seIhn duulle unsiiirng critlicali p fflhu method and uulrud li
sclhedLAe as necessary,
7. Prepare alplplliGatl ern for arid assist the City obtain the inecessairy permits rnd approvals
lfr inn approlpirliale agerm lie .
IPerlf'cuirim oir lane rn .g suulb -corn uullff riffs !in the preparation of ge ff dhnniic ll services required
on the project iin lluudiirng Ip v rmn inff structuirali section and othn it required Dull
c1hairacterlslics for design of structures.
Consulting Services Agreement between INov irmmlbeir '18, 2091
City of Dublin and RR IM Design Girouulp.- E.x1�nibiil A Page 'l of 'I
,�Al*]",Ti,""I�t-li�4B"""� �_ �, �
Consulting Services Agreement between November 18, 2015
"ity of Dublin and RRM Design Group.--Exhibit B Page I of 2
G
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