HomeMy WebLinkAbout4.0 Taugher & Assoc Contract Review CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 10, 1987
SUBJECT Taugher & Associates Building Law Enforcement Services
Contract Evaluation
EXHIBITS ATTACHED 1) Current Agreement for Building Law Enforcement
Services
2) 1986 Amendment to Agreement
3) 1987 Proposed Amendment to Agreement
4 ) Memoranda from Vic Taugher dated January 8,
1987 and August 11, 1986
5) Budget .Change Forms
6). Building Law Enforcement Services Contract
Evaluation Form
RECOMMENDATION 1) Review Performance of Taugher & Associates
2 ) Approve Amendment to Agreement and authorize
Mayor to execute said Agreement
3) Authorize budget transfer from the Contingent
Reserve to Planning Professional Services Account
in the amount of $18, 250
FINANCIAL STATEMENT: See Below
DESCRIPTION / Taugher & Associates has provided the following
services to the City since August, 1983 :
1 . Administration of the Building & Safety Department
2 . Plan Checking
3 . Building Inspection
4 . Housing Code Enforcement
5. Zoning Enforcement
The City last evaluated this service in August, 1985.
The purpose of this evaluation is to: 1) Review the performance of the
contractor during the last year; 2) identify any areas where the service
could be improved; 3), determine if the contract is still the most cost
effective means of providing building and safety services .
In 1984, the City adopted Building Law Enforcement Service Contract
Evaluation Criteria. These criteria have been used as part of the
evaluation process . A review of the Contractor' s performance during Fiscal
Year 1985-86 follows :
Contract Compliance
Has Contractor complied with the conditions set forth in the Contract
Agreement in the following areas?
Plan Review - Yes
Building Inspection - Yes
Zoning Enforcement - Yes
Housing Code Enforcement - Yes
Availability
Has Contractor been adequately available to the public, developers, builders
and Staff? i .e. Adequate office hours .
COPIES TO:
ITEM NO. 40
The cost of services provided by Taugher & Associates for Fiscal Years
-1983-84 through. 1985-86, as well as the budget for 1986-87:
TAUGHER & ASSOCIATES
Cost For Services
•
Actual Actual Actual Budget
Service 1983-84 1984-85 1985-86 1986-87
Administration $ 18, 308 $ 13, 031 $ 13, 500 -
Plan Review 20, 709 55, 697 47, 926 81, 600 (1 )
Building Regulations 36, 954 73, 981 96, 291 156, 000
Total Building & Safety -
Contract Cost $ 75, 971 $142, 709 $157, 717 $237, 600
Zoning Enforcement $ 15, 885 $ 19, 424 $ 28, 535 $ 44, 050
Total Taugher & Associates
Contract Cost $ 91, 856 $162,133 $186, 252 $281, 650
In addition to the cost of services provided by Taugher & Associates, the City
also incurred the following direct costs related to the support of the Building
& Safety function :
Actual Actual Actual Budget
1983-84 1984-85 1985-86 1986-87
Building & Safety
Support Services $ 24, 549 $ 30, 612 $ 31, 435 $ 38, 620
The total costs attributable to the Building & Safety function, excluding
overhead costs are shown below:
Actual Actual Actual Budget
1983-84 1984-85 1985-86 1986-87
Taugher & Associates Services $ 75, 971 (2) $142, 709 $157, 717 $237, 600
City Support Costs 24, 549 30, 612 31, 435 38, 620
Total Building & Safety Costs $100, 520 $173, 321 $189,152 $276, 220
Actual Actual Actual Budget
1983-84 1984-85 1985-86 1986-87
Revenue $334, 952 $320, 059 $400, 961 $651, 000
Costs 100, 520 173, 321 189, 152 276, 220
Difference $234, 432 $146, 738 $211, 809 $374, 780
Although it appears that the City has received substantially more revenue than
it has incurred in cost, it is important to note that the costs for building
and safety activities for major projects are often incurred well after the
receipt of fees . Revenue and costs comparisons particularly become skewed
when permits for major projects are pulled during the latter part of the
fiscal year as was the case in the three (3) previous fiscal years .
As evidenced by the above figures, the fees charged by Taugher & Associates
have remained within the building permit fee structure, which has not changed
since incorporation.
Contract vs . City- Building & Safety Services
This year Staff evaluated the cost of providing Building & Safety Services
with City employees . A discussion of the viability of this alternative
follows :
Assuming the City were able to hire a Building Official who had similar
qualifications to Mr. Taugher, including registration as a Structural
Engineer, the estimated costs (excluding overhead, i .e. personnel and finance
administration) , is as follows :
(1 ) Includes Administration
(2) 11 months of contract service
Page 3
•
It is also important to recognize that there would be no back-up coverage to
handle the Building Official or Building Inspector ' s duties in their absence
under the City Employee Service Alternative, without incurring additional
costs, except in the case of the Building Inspector 's duties, when there is
more than one City Building Inspector. Taugher & Associates has historically
provided back-up personnel as needed.
If the City were to find contract personnel to provide back-up coverage, there
would be additional costs for a Building Inspector (except where other
employee hours available to provide back-up) as well as for the Building
Official .
As shown below, as a result of these additional costs for back-up coverage,
the cost of the City Employee Provided Service would have exceeded the cost of
the Contract Provided Service in every year with the exception of Fiscal Year
1986-87 in which an abnormally high level of construction activity is
anticipated.
City Employee Service Cost Actual Actual Actual Budget
(With Back-up Coverage) 1983-84 1984-85 1985-86 1986-87
•
Direct Employee Cost $113, 900 $163, 700 $163, 700 $213, 400
Back-up Coverage Cost 26, 800 19, 500 24, 300 28, 100
Total Cost $140, 700 $183, 200 $188, 000 $241, 500
Contract Service Cost $100, 206 $162, 133 $186, 252 $281, 650
Contract Savings $ 40, 494 $ 21, 067 $ 1, 748 ($ 40, 150)
In conclusion, over time, the contract services provided by Taugher &
Associates appears to be the most cost effective means of providing Building &
Safety Services . This is particularly true during times in which construction
activity is at an average or below average level . Based upon a review of the
approved plans for building within the existing City and the time frame for
anticipated development in the City ' s sphere areas, it is likely that the high
level of construction activity will diminish after Fiscal Year 1987-88 for
several years . Thus, one could conclude that the contract service will
continue to be the most cost-effective means of providing Building & Safety
Services after Fiscal Year 1987-88 and until the sphere areas begin to
develop.
1987-88 Proposed Contract
Taugher & Associates have proposed new rates for Fiscal Year 1987-88 as
indicated in the January 8, 1987 memo from Vic Taugher .
The proposed rates for the upcoming fiscal year are as follows :
Proposed Rate Increase in Rate
Building Official $ 70 . 00/hr $2 . 00/hr
Building Inspector 43 . 75/hr 1 . 25/hr
Zoning Investigator 37 . 50/hr 1 . 00/hr
The proposed increase is 'slightly less than 3%, which Staff believes is
reasonable . However, the Contractor has also proposed that the City once
again assist in covering the liability insurance increases that the Contractor
will incur . During Fiscal Year 1986-87, the Council agreed to cover a $12, 000
increase in the Contractor' s insurance rates in order that the Contractor
could continue providing services . This year, the Contractor has requested
that the City increase this subsidy to approximately $16, 000, should the
Contractor' s insurance coverage premium increase to that amount .
At this time, the Contractor has not received a firm premium quotation from
the Contractor ' s Insurance Broker .
Recommendation
Based upon the overall quality and level of professionalism which has been
provided by the Contractor, as well as the modest rate increase proposed for
Fiscal Year 1987-88, it is Staff ' s recommendation that the City Council review
the performance of the Contractor and approve an amendment to the Contractor ' s
existing agreement for Fiscal Year 1987-88.
Page 5
•
City Building Official
Salary & Benefits $ 62, 000
Auto 2, 100
$ 64, 100
Actual Work Hours (1) 1, 676
The historical costs for Mr . Taugher' s time and the hours worked is ;shown
below:
•
Actual (2) Actual' Actual Budget
1983-84 1984-85 • 1985-86 1986-87
Hours Worked 742 1, 122 942 1, 200
Cost $ 42, 564 $ 68, 727 $ 61, 426 $ 81, 600
In evaluating contract Building Inspection versus inspection by City
employees, the following cost comparisons have been made below:
City Building Inspector
Salary & Benefits $ 48, 000
Auto ' 1, 800
Total $ 49, 800
Actual Work Hours (1 ) 1, 760
The historical costs for Contract Building Inspection and Zoning Enforcement
and the hours worked are shown below:
. Actual (2 ) Actual Actual Budget
1983-84 1984-85 1985-86 1986-87
Hours Worked 1600. 2 2421 . 2 3172 4740
Cost $ 57, 642 $ 93, 404 $124, 826 $200, 050
In order to perform the same services with City employees in each of the
fiscal years above the following costs (excluding overhead, i .e. personnel and
finance administration) would 'have been incurred.
Actual Actual Actual Budget
1983-84 1984-85 1985-86 1986-87
Hours Worked 1760 3520 3520 5280
Cost $ 49, 800 $ 99, 600 $ 99, 600 $149, 400
As evidenced above, the cost/hour of service is higher for contract service
than service provided by City employees, but that does not necessarily mean
that the contract is less cost effective than City employee provided services .
This. is particularly true in years where the level of building activity is
low. For example, in Fiscal Year 1983-84, the total contract costs for a 12
month period would have been approximately $100, 200 . If City employees were
performing the service, the cost would have been approximately $113, 900 . One
might argue with the City employee service alternative, the City Building
Official would have 934 additional hours and the City Building Inspector an
additional 160 hours when compared to the contract. However, because of the
specialized nature of the services performed, this time would not necessarily
be productive time without more construction activity. However, it is
possible that more zoning enforcement could have taken place .
(1 ) . Employee absences due to leave, holiday, training, etc . , have been
deducted.
(2 ) Since Mr. Taugher ' s contract only covered 11 months of Fiscal Year
1983-84, the hours worked and costs were adjusted to reflect 12 months for
purposes of comparison.
Page 4
. 4.,.
The Building and Safety Department Business Office is open from 8: 00 a.m. -
5: 00 p .m. During this time, there is always someone available to handle
permit applications and answer common building and safety questions . The
office hours for the Building. Official and the Building Inspector are 8: 00
a.m. - 12: 00 noon and 8: 00 .a.m. - 10 : 00 a.m. respectively. Appointments can
be made with the Building Official and Building Inspector to discuss more
detailed and complex building issues .
By scheduling office hour availability, the services of the Contractor can
be effectively maximized and the costs to the City reduced. Although Staff
has . not done a survey to determine whether these office hours are
sufficient, the City has not received many complaints that office hours are
insufficient.
The Zoning Investigator ' s regular hours were 8: 00 a.m. - 4 : 00 p.m. Monday
and Tuesday. However, these hours were expanded to 800 a.m. - 4 : 00 p.m.
Monday - Thursday with the sign enforcement survey.
With respect to the sign enforcement survey, the Council authorized a total
of 420 hours for Fiscal Year 1985-86. The Building Official estimated that
approximately 1, 000 signs remained to be reviewed as of December 31, 1986
and that 339 . 5 hours for the program had been expended. The Building
Official has requested that the City authorize an additional 500 hours of
zoning enforcement services at a cost of $18, 250, if the sign enforcement
survey and notification is to be completed by June 30, 1987 .
Responsiveness .
Has Contractor processed plans, made inspections and responded to inquiries
within a reasonable time?
•
•
In Staff ' s view, the Contractor has performed in a timely manner most of the
time. The City Manager has received an occasional complaint, but usually
the complaint involved an applicant who wanted to obtain occupancy before
all the work was completed and inspected.
Interdepartmental Coordination
Does the Contractor make an effort to work with other City Departments in
the coordination of common projects?
The Contractor meets on a regular basis with the management staff of the
City to discuss common projects and to improve coordination of these
projects . During 1986, Mr . Taugher taught numerous seminars for City Staff
as part of the City' s "Brown Bag" Training Program. This has resulted in
developing an improved level of knowledge for those individuals working in
the Development Services Office who regularly handle counter and telephone
inquiries .
Public Relations
Does Contractor ' s actions result in complaints regarding the professionalism
or courtesy exercised by Contractor?
Given the nature of the service provided and the broad range of people that
the Department encounters, the overall public relations has been good.
There have been a few occasions where courtesy has not been exercised when
Building & Safety Staff have encountered a builder who may not have dealt in
a straightforward and honest manner with the City. These infrequent
occasions have been brought to the attention of Mr. Taugher for correction .
Cost Effectiveness
Are the cost of services managed effectively and kept within the revenue
generated by the function?
Is the Contract still the most cost effective means of providing building,
and safety services?
Page 2
•
AGREEMENT
P FOR
BUILDING LAW ENFORCEMENT SERVICES
THIS AGREEMENT is made and entered into this 1st day of August , 1983 ,
by and between the City of Dublin, a municipal corporation, hereinafter
referred to as the "City" , and Taugher & Associates, an Individual,
hereinafter referred to as the "Building Official" .
W I T N E S S E T H
WHEREAS, the Building Official has submitted to the City a proposal to
provide building law enforcement services to the City; and
WHEREAS, the City has determined that it is advantageous and in the
best interest of the City to enter into the Agreement hereinafter set forth;
NOW, THEREFORE, in consideration of the mutual promises, conditions and
covenants herein contained, the parties agree as follows :
1. Building Inspection Services . Building Official shall enforce the
provisions of the City' s Building, Electrical, Plumbing, Mechanical and
Housing Codes ; the City ' s Zoning Ordinance; and related State laws .
Building Official shall make such inspections and investigations as may
be required to effect such enforcement and issue permits as are
required by City' s Ordinances and Codes . Such enforcement shall
include the duties as set forth in the Ordinance of the City for the
Building Official and in the performance of such work, the employees of
the Building Official .shall do the following:
a. Plan Review. Building Official shall review the plans
prepared by or on behalf of private developers for compliance with
applicable State and City ordinances and regulations . Building
Oficial shall maintain close liaison with the City' s Planning
Director in order that the appropriate requirements of the Zoning
Ordinance are incorporated within such building plans . Building
Official shall arrange review by other appropriate agencies having
'jurisdiction in such matters relative to enforcement of fire
codes, sanitation codes and health codes . When satisfied that the
appropriate 'requirements of the City' s codes have been met,
Building Official shall issue permits as set forth in such codes .
b . Building Inspection. Building Official shall provide
building inspection service during the course of construction of
private facilities to enforce compliance with the provisions of
the applicable State and City ordinances and regulations set forth
on the plans for which the permit is issued. In the performance
of such duties, Building Official shall provide prompt inspection
for each project at the completion of the various stages of
construction to determine compliance.
c . Zoning Enforcement. Building Official shall provide
enforcement of all aspects of the City' s Zoning Ordinance and will
make all necessary investigations and follow-up inspections to
assure compliance with the Zoning Ordinance and the conditions of
approval of various variances, conditional use permits , site
reviews and other zoning approvals. Enforcement will include .
preparation of cases for citation hearings and criminal
proceedings in municipal court.
Building Official shall perform other activities as directed
by the City.
d. Housing Code Enforcement. Building Official shall enforce
the City' s Housing Code by investigation of complaints regarding
sub-standard housing conditions and where necessary, prepare cases
for citation hearings, criminal proceedings in municipal court,
and civil abatement proceedings .
Building Official shall perform other activities as directed
by the City.
ryP: 7, 9r
54 kg
S
Eamii
Page 1
•
e. Facilities for Records . The City shall provide an office for
conducting the duties set forth in this Agreement, and shall
provide necessary furnishings, telephone, permit forms and codes .
Within this office, Building Official shall assemble such records
customarily maintained by a City Building Department. Such
records shall, at all times, be the property of the City.
2 . Collection of Fees . All fees to be collected in connection with
the carrying out of the functions set forth above, shall be collected
by the City. Building Official shall review the appropriate ordinances
and fee schedules in effect by the City, and shall compute the amount
of such fees to be collected by the City.
3 . Compensation to Building Official . Building Official shall be
compensated monthly for services rendered in accordance with the
schedule contained on Exhibit "A" which is attached hereto.
4 . General Conditions .
a. Avoidance of Conflicts . During the life of this Agreement,
Building Official shall not provide services to any client for a
project which requires any permit or approval from the City.
b . Compliance with Laws . Building Official, his agents and
employees, shall comply with all laws, ordinances, rules and
regulations of the State, County, the City of Dublin, and all
governing bodies having jurisdiction applying to work done or to
be done under the Agreement.
c . Insurance and Indemnification. Building Official shall
assume liability and pay all costs of defense, including legal
fees and court costs, and hold the City harmless from loss,
damages , costs or expenses caused by any negligent or wrongful
acts , errors, or omissions of Building Official ' s officers,
employees and agents which may occur in the performance of the
terms , duties and obligations of this Agreement. Building
Official shall provide a certificate of insurance to the City, to
be included as part of this Agreement, which will give evidence of
general liability insurance of not less than $1, 000, 000 . 00 for
personal injury, accidental death and property damage; and further
provide to the City a Certificate of Insurance, which gives
evidence of automobile liability insurance coverage of not less
than $1, 000 , 000 . 00 for personal injury and accidental death, and
$50, 000 . 00 for property danage per occurrence. City shall be
named as an additional insured in any such liability insurance
policy. Building Official shall pay all premiums for said
insurance .
Building Official shall also provide the City with a
certificate of insurance, to be included as part of this
Agreement, which will give evidence that Building Official ' s
employees are covered by worker' s compensation insurance .
All certificates of insurance which are a part of this
Agreement shall be approved by the City Manager and City Attorney
as to form and content .
d. Assignability. Building Official shall not assign this
contract without prior written consent of the City.
e . Clerical Support . City agrees to provide adequate clerical
support to the Building Department function as mutually agreed
upon by City and Building Official .
f . Subcontractor . The name, background and experience of any
and every firm to which any work outlined in these specifications
is to be sub-contracted by the person or firm to which the prime
agreement is awarded must be submitted to the City Manager for his
approval . Unless a sub-contract is approved by the City Manager,
the holder of the prime agreement must do all the work outlined in
these specifications , using his own equipment and personnel . It
must be clearly understood that the holder of the prime agreement,
Page 2
irrespective of any approved sub-contract, will be held entirely
responsible for the quality and quantity of work to be done under
the terms of the agreement. No sub-contract to do any work
outlined in these specifications is to run longer than one year,
and the extension or renewal of any such sub-contract agreement
can only be made with the approval of the City Manager. The .
agreement will not be assignable in whole or part, without the
express written approval of the City Manager.
5 . • Responsible Individual. The individual directly responsible for
the performance of the duties of Building Official as hereabove . set
forth shall be Victor L. Taugher, a California Registered Civil
Engineer, License #9556, and Fire Protection Engineer License #911.
Upon mutual agreement and direction of the City Manager, Building
Official may substitute other individuals in the above capacity as
responsible individual.
6. Term of Agreement.
a. Term of Agreement. This Agreement shall be effective until
terminated. This Agreement may be cancelled by the City, upon
thirty (30 ) days advance written notice. This Agreement may be
cancelled by Building Official upon ninety (90) days advance
written notice.
b. Notices . Any written notices to the parties hereto shall be
sufficient if they are deposited in the United States Post Office,
in envelopes, postage prepaid by registered or certified mail
addressed as follows:
City: City of Dublin
PO Box 2340
Dublin, California 94568
•
Building Official : Taugher & Associates
18681 Vineyard Road
Castro Valley CA 94546
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
duplicate at Dublin, California, the day and year first above written.
CITY OF DUBL-
By AWing
M.yor
ATTEST:
City C el k
TAUGHER & ASSOCIATES
BY 4(4 -7-
•
Page 3
•
•
•
PROPOSED CHANGES TO
EXHIBIT A
RATE SCHEDULE
CLASSIFICATION FEE RATE PER HOUR
Building Inspector
Inspection $35 .00
Housing & Zoning Enforcement 35 .00
Plan Checking (Residential and non-structural
commercial and industrial plan checking) 35 . 00
Principal Building Official
Inspection 35 . 00
Housing & Zoning Enforcement 35 . 00
Plan checking (complex residential, commercial and
industrial buildings) 59 . 00
Supervision and administration* 59 . 00
Mileage Rate $ .25 per
mile
This rate schedule will be effective for the first year of this agreement.
The rates will be adjusted thereafter annually, as mutually agreed upon by
the Building Official and the City.
In the event that Building Official is requested to perform services in
excess of forty (40 ) hours in any one (1) week, or in the event that there
is an emergency requirement for the services of the Building Official and
the City is reimbursed for said services, Building Official shall be
compensated at 1-1/2 times the above hourly rates . Standard rates will
apply for Building Official ' s attendance at Planning Commission and City
Council meetings .
* Supervision duties include review and coordination of work performed by
inspectors and clerical support staff. Administrative duties include
Council and Commission meeting attendance when requested, meeting with
applicants and developers, interagency coordination and coordination with
Staff, development of office procedures, operations, etc .
•
•
Page 4
•
•
.AMENDMENT TO AGREEMENT BETWEEN
• - CITY OF DUBLIN AND TAUGHER and ASSOCIATES, INC. •
• FOR BUILDING LAW ENFORCEMENT SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") ,
and Taugher and Associates, Inc. (hereinafter referred to as
"BUILDING OFFICIAL" ) , first entered •into . an Agreement on
August 1, 1983 to provide Building Law Enforcement Services to
the -City of Dublin; and
WHEREAS, the .fees established in Exhibit A of the original
agreement were to be annually reviewed and adjusted as mutually
' agreed upon by the Building Official and the City; and
WHEREAS, an adjustment of fees for services has been made by the
City on an annual basis in the past; . and •
WHEREAS, the City wishes to continue contracting for services
from Building Official; and
WHEREAS, an adjustment of fees for services rendered is desired
by both the City and Building Official. '
NOW, THEREFORE, the parties hereto agree as follows:
SECTION I. ADJUSTMENT OF RATES
The Taugher and Associates hourly rate schedule (Exhibit A) shall
replace the rate schedule which was adopted by the City Council
' and became effective. August 1, 1985.
The change in rate shall be effective September 1, 1986 and shall
continue in effect until rescinded or amended by the City
Council, according to the provisions of the agreement.
CITY F D IN
Maydr
ATTE •
City Cle k
TAU/GGHHERR AND ASSOCIATES
Victor L. augher
FA
�.
Lr7WJ L::4 Fi.iii hal
h•,
r _
a t
.-c..�..._..•-..-.. r_....... rnrto..r,.=R• .__-_TV-..r,rt�..�arr:Sim—..._ •i.{ �.�_I.�.S ?=�!•7}L_.c-'STi_-._._,_.._ ..- >�-'_ __._..._.-.- .. - r••... ....wc—.... .-_
a
EXHIBIT A
RATE SCHEDULE
A' ..
CLASSIFICATION . .•-'FEE RATE PER HOUR *
Building :Inspector $ 42.50 •. .
• Inspection'. = 42.50
Housing:,:&'•Zoning Enforcement 42.-50
' Plan Checking (Residential & Non Structural. .:
Commercial ,& Industrial Plan Checking) 42.50
• Principal :Building Official .
Inspection -: 42.50
Housing- & :Zoning Enforcement 42.50 .
• Plan Checking (Complex Residential, Commercial.'&
Industrial Buildings) 68.04
Supervision & Administration - - 68.00 **
Zoning Investigator
Zoning ,Enforcement • 36.50
This rate -schedule will be effective for the period beginning on . .
September._:l, 119.86 and ending on July .31,. 1987. The rates will be
...adjusted.-...thereafter annually, as ' mutually• :agreed upon. by •the
Building::Official and .the City of Dublin.
In the event that the Building *Official is requested to perform
services in• excess of forty (40) hours in any one (1) week, or in.
the event--that '-there is an emergency *requirement for ,the services
of the Building Official and the City is reimbursed for said
services, the Building Official shall be . compensated at 1 1/2
times the above hourly rates. Standard rates will apply for
Building Official' s -attendance at Planning Commission and City
Council meetings.
•
* An additional. insurance surcharge of- $3 .00/hour not to exceed
$12, 000 will be added to the above hourly rates.
** Supervision duties include review and coordination of work
performed by Inspectors and clerical support staff.
• Administrative duties include City Council and Commission
meeting attendance when requested, meetings with applicants
and developers, inter-agency coordination and coordination
with Staff, development of office procedures, operations, ' - •
etc.
•
a
.. ....... ...... ..... :..-..,.:_r.v-:�ai-raLr.xs.-sc•�c:.x..•._a-•.::--1•:.'. ..:. .':...'-x'�?.r;r*C:'�.t•:�^��.:^�Jis.es��r+!. ..r7y sr.�7.?^sa9n:.e-,:a:T+n.�•?a:..+..��++FaF'tl-......: __..
AMENDMENT TO AGREEMENT BETWEEN
CITY OF DUBLIN AND TAUGHER and ASSOCIATES, INC.
FOR BUILDING LAW ENFORCEMENT SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY" ) , .
and Taugher and Associates, Inc. (hereinafter referred to as -
"BUILDING OFFICIAL" ) , first entered into an Agreement on
August 1, 1983 to- provide Building Law Enforcement Services to
the City of Dublin; and .
• WHEREAS, the fees established in Exhibit A of the original
agreement were to be • annually reviewed and adjusted as mutually
agreed upon by the Building Official and the• City; and
• WHEREAS, an adjustment of fees for services has been made by the
City -on an annual basis in the past; and •
WHEREAS, the City wishes . to continue ' contracting for services
from Building Official; and
WHEREAS, an adjustment of fees for services rendered is desired
'by both the City and Building Official. •
NOW, THEREFORE, the parties hereto agree as follows :
• SECTION I . ADJUSTMENT OF RATES
The Taugher and .Associates hourly rate schedule (Exhibit A) shall
replace the rate schedule which was adopted by the City Council
and became effective September 1, 1986.
The change in rate shall be effective August 1, 1987 and shall
continue in 'effect until rescinded or amended by the City .
Council, according to -the provisions of the agreement.
•
•
CITY OF DUBLIN .
Mayor
ATTEST: •
City Clerk
TAUGHER AND ASSOCIATES
Victor L. Taugher
EXHIBIT A. .
'RATE SCHEDULE
•
CLASSIFICATION • - FEE RATE ,PER HOUR *
Building Inspector $. 43.75
Inspection . . : . ' 43.75
' Housing & Zoning Enforcement . ' .. 43.75- - ,
Plan Checking (Residential & Non. Structural. .
- Commercial & Industrial Plan Checking) . . 43.75
- Principal Building Official ' • .
Inspection - 43. 75 .
Housing & -Zoning Enforcement , - • . 43. 75
- Plan Checking (Complex Residential, Commercial &. .
Industrial Buildings) . 70..00
Supervision & Administration •70. 00 **
Zoning Investigator
Zoning Enforcement . . . . ' 37.50 . '
This rate schedule will be effective for the period beginning on . •
August 1, 1987 and ending on July 31,- 1988. The rates will be
adjusted .thereafter annually, as mutually agreed upon by the •
. Building Official and the City of Dublin. .
In the event that the Building Official is requested -to perform
services in excess of forty (40) hours in any one (1) week., or in
. the event that there is an emergency requirement for the services --
of the Building Official and the City is reimbursed for said
services, the Building Official shall be . Compensated at 1 1/2 .
times the above hourly rates . Standard rates will apply for
Building Official ' s attendance at Planning Commission and . City .
Council meetings .
' * An additional .insurance surcharge of $3 . 00/hour not to exceed
the actual increased 1986-87 and' 1987-88 insurance premium
costs or $16, 000, whichever is less . ,
1
** Supervision duties include review and coordination of work,
' performed by Inspectors and clerical support staff. •
Administrative duties include City Council and Commission
meeting attendance when requested, meetings with applicants .
and developers, inter-agency coordination and coordination '
with Staff, development of office procedures, operations,
etc .
•
o ,
Taugher and Associates
CONSULTING ENGINEERS
18681 VINEYARD ROAD
- CASTRO VALLEY, CALIFORNIA 94548 AREA CO 415
537-2285 37.228 85
MEMORANDUM
January 8, 1987.
To: Richard Ambrose, City Manager
From: Victor L. Taugher, Building Official ,p'/
Subject: 1986-87 Contract Review
1987-88 Proposal for /services
1 . Proposed 1987-88 Contract
A. Proposed Rates
It is proposed that the basic rates for inspection
services be increased as follows:
Current Rate Proposed Rate
Building Official $68.00 $70.00
Building Inspection 42.50 43.75
Zoning Investigation 36.50 37.50
The proposed increase is slightly under 3%. It should
be noted that the current and proposed rates do- not in-
clude the surcharge to cover insurance costs .
B. Insurance
I have discussed the insurance rates with my broker. It
is too early to obtain definite information as to rates
for next year. The best estimate at this time is that
the increase would approximate last year ' s increase
which was approximately 40%. This would translate to
$16, 000. A surcharge in hourly rates to cover the
$12,000 increase in 1986-87 and the 1987-88 increase is
proposed. .
1 �
:i
C. Staffing levels
Staffing levels projected for •next year are as follows:
Building Official 1200 hours
Building Inspector 3600 hours
Zoning Investigator 720 hours.
Staffing for 1986-87 was based on one full time
Inspector at 200 hours per month and one half time
inspector, at 100 hours per month. The building official
was 100 hours per month. The Zoning investigator was 60
hours per month plus an additional 420 hours for the
sign enforcement program.
Construction projects which were anticipated for 1986-87
• have been delayed so that the additional •part time
- building inspector was not required at thistime. This
position will probably be filled at the end of the rainy
season.
Actual hours for the first 6 months of 1986-87 have been
Building Official 591.75
Building Inspector 1176
Zoning Investigator
'Zoning 357.5
Signs 339.5
In light of the delayed construction projects the actual
hours are reasonably on target except for the sign
program which is discussed in the Contract review
• portion of this memo.
The following major projects are expected to be
completed by the end of the fiscal year.
1 . Estate Homes
2. Beck Construction
3. Automation Electronics
4. • Dublin Mini Storage
5. Hoffman Office Building
The following major projects will be under construction
at the end of the fiscal year:
1 . Alamo Creek Village 6 • 145 dwellings
2. Alamo Creek Village 2 248 condos
3. • Donlon School Site 88 dwellings
• 4. Hatfield Development 20 dwellings•
5. K & B ' Town Houses • 129' units
6. Enea Plaza • 2 commercial bldgs •
7. Hayward Fishery restaurant
2
The fol lowingp-ro jects have zoning a-pprovalsand could
be started by the end of the fiscal year:
1. Dubney office bldg..
2. U—Haul industrial bldg.
3. Kahler auto repair
4. Morrison 174 town houses
5. Orchard Supply commercial bldg.
6. Poulty Tract 25 . dwellings
The following projects may be started in 1987-88:
1 . Moret office bldg.
2. Heritage Commons 230 Town houses
3. Fallon School Site 17 dwellings
4. Bedford-Trinity Ct. industrial bldg.
The above listed projects include almost all of the
vacant property in Dublin. After these projects are
completed it is anticipated that new, construction
activity will decline substantially although
alterations, additionsand tenant improvement work will
continue at a relatively even pace. .
Based upon the probability of reduced new construction
activity, plan checking services will probably de cline.
However, . in 1987-88 1200 hours are projected for the
Building Official because the new City :Hall may - require
additional hours for the Building Official.
When -Alamo Creek Villages 2 & 6 construction begins- to
roll it is anticipated that a part time inspector will
be added.. This position will be needed through 1987-88.
Th-us 3600 hours are projected for the Building Inspector
position.
720 hours are projected for the Zoning Investigator.
This assumes the sign program will be completed and the
levelof ZoningEnforcement will remain •atthe present
level.
D. Changes in Work Methods
If the ordinance for changing v iolations from
misdemeanors to infractions is approved , the enforcement
procedures will be streamlined . If the city acquires a
central computer, an automated land information and per-
mit information system will be proposed. This would not
be implemented before 1988-89.
3
2. Contract review
Additional information requested is provided as follows:
A. Productivity
It is believed that setting up a separate zoning , l
enforcement position has allowed the building inspector
to devote full time to building inspection .
At the same time the zoning investigator concentrated on
zoning enforcement. In addition to the above factor,
the hours in the field have increased thus increasing
the inspections per day.
B. Sign Program
The sign program is well underway. Forms and
procedures have been developed. The City, Council has
approved a time period for removal of illegal signs.
All the signs in the City have been photographed.
Statistical data has been gathered" from two areas.
This data is the basis of these projections. The first
area includes the commercial properties fronting on San
Ramon Road and the commercial properties fronting on
Dublin Blvd. west of San Ramon Road. The second area
includes properties east of San Ramon Road' and
properties fronting on Regional St.
San Ramon Rd. Regional St. -
Signs 204 93
Illegal .26 8
Non—conforming 24 15
Hours 195 44
Hours per sign .96 . .47
It is estimated that there are 1000 signs remaining. 0
Assuming .5 hours per sign an additional 500 hours will
be required to identify illegal and non—conforming .signs
and to prepare appropriate notice for the balance of the
city. . .Follow up on the notices will require another 80
hours. 0
420 hours were authorized and 339.5 hours have been
expended through Dec. 31, 1986 leaving only 80.5
authorized hours available.
It is recommended that 500 hours be authorized to
complete the sign program as soon as possible. The
additional cost would be 500 x $35.50 or $ 18 , 250. . If
the zoning investigator worked 3 days per week at 8
hours per day the program could be completed by June 30,
1987.
4
1 .
•
C. Housing Code Enforcement
This information is not available Last year it was
agreed that this information could be combined with
Building regulation because of the small amount of time
required.
D. Final Inspection on New Buildings
1983-84 1984-85 . 1985-86 .
Dwelling Units 35 - 277 .546
• Non-residential . 0 4 9
E. Office and Citation Hearings
The following zoning violations involved office hearings
and citation hearings:
1983-84 1984-85 1985-86
Cases . N/A . 235 339 .
Office hearings 6 g
2.6% 2.47
Citation hearings 2 3
.9% .9%
Criminal complaints" 2 5 3
.9% .9%
A
M E M O R A N D U M
•
•
TO: Richard Ambrose, City Manager
FROM Victor Taugher, Building Official
DATE: August 11, 1986 •
RE: BUILDING INSPECTION DEPARTMENT YEAR END 'REPORT - ,
During the past year. construction has continued to. increase.. The
attached activity report indicates the increase.
Highlights of the year have been:
1. - Completion of the 77 room addition to Howard Johnson Hotel.
2 . Completion of the Town & Country Shopping Center.
3. Completion of the Bedford Industrial Park on Sierra Court.
4 . .Completion of the Automation Electronics Office Phase I.
5. Completion of 84 dwellings at Arbor Creek.
'6. Completion of 13 dwellings by San Jose Financial, Rhoda
Court.
7. Completion of 6 dwellings on Hansen Drive.
8. Completion of 78 dwellings by Kaufman & Broad.
9 . Completion of 54 dwellings by Estate Homes.
10. Completion of 34 dwellings by Beck Const. Dublin Hills .
11. Substantial completion of a 3 building Shopping Center on
Dublin Boulevard.
12 . Substantial completion of Great Western Office Building.
13 .. Substantial completion of Lew Doty Cadillac building.
14 . Substantial completion of Dublin Tech Center, Dublin
Blvd./Dolan Rd.
The following projects are underway:
1. Automation Electronics Office Building Phase II:.
2 . Hexcel Laboratory addition.
3 . Valley Volvo Auto Dealership.
4 . Continuation of the Estate Homes project - residential.
5. Continuation of the Dublin Hills project - residential.
6.. 41 dwellings by Hatfield/Investec.
7 . Admiral Van & Storage - Houston Place.
In addition plans have been recently submitted for the Coral Gate.
Townhouses on Davona Drive, Kaufman & Broad Townhouses, and 4 ,
model homes for Castle Construction on the Dolan School Site.
Productivity has increased. The inspections per day have
increased and the contract cost per inspection has gone down.
Finally, as last year., the revenue is far in excess of the cost
of service- provided. .
•
•
r -
The Zoning Enforcement program also .shows greater efficiency. The
contract cost per investigation is down substantially. The
number of investigations and cases closed is up substantially and
the number of pending cases is reduced. In addition, a survey of
existing signs has just commenced.
The Housing Code Enforcement activity is minimal and has been
combined under building regulation.
During the past year,• -the following specific items have been
accomplished:
1. An ordinance requiring additional electrical outlets in
office buildings was prepared and adopted.
2 . Revisions to the County ordinance codes relating to house
numbering and swimming pool fencing has been prepared and
will be presented to the City Council soon.
3 . An ordinance relating to issuance of citations for building
and zoning violations along with the necessary procedures -is
being prepared.
4 . The Nichandros abatement is slowly being completed.
In closing I want to express my appreciation to you and the City
Council for the support received. It is gratifying to know that
the City of Dublin supports strong enforcement of, Building
Regulations and the Zoning Ordinance.
•
-2-
Building Inspection Department
1985-86 Activity Report .
1983-84 1984-85 1985-86
Building Regulation
Permits issued 494 768 . 868
Valuation $27,262,705.00 $35,085,685.00 $48,871,059.00
Permit fees 240,271.73 330,560.00 - 403,510.50
Inspections . 1543 3924 5509
Days worked 223 249 253
Hours in field . 615.45 1433.25 1706.6
Hours/day _2.76 5.76 6.96
Inspector office hours 432.9 492.4 627.35
Hours/day 1.94 1.98 2.48
Inspections/day 6.9 15.8 21.77 .
Inspections/hour 2.5 . 2.7 3.13
Inspections/permit 3.1 5.1 6.35
Cost per inspection $48.20 $36.29 $28.63
Violations or complaints
cases pending beg. 6 11
cases rec'd 21 13 • 25
cases closed 15 14 18 '
cases pending end 6 5 18
Zoning Enforcement
Violations or complaints
cases pending beg. 68 114
cases rec'd 161 177 225 •
cases closed 93 131 241
cases pending 68 114 98
Investigations 324 384 - 1092
Hours in field 125.2 103.5 189
Office hours 243.8 326.5 551.5
Hours/investigation 1.2 1.1 .68
. Hours/case 4.2 5.6 3.1
Cost/investigation $49.03 • $50.50 $26.13
Housing Enforcemnt
Violations or complaints
cases pending beg. 1
• cases rec'd 17 9
cases closed 16 4
cases pending 1 6
Investigations 31 10 .
Hours in field 19 15
Office hours - 26.2 4.5
Hours/investigation 1.5 1
Hours/case 2.7 2,7
Combined with Building Regulation
1
C � I' Y OF . DUB .,_, IN
BUDGET CHANGE FORM
FROM TO
0 APPROPRIATION ACCOUNT AMOUNT ACCOUNT AMOUNT
D TRANSFER
1-108-705. 22 $18, 250 1-901-705. 05 $18, 250
•
0 AMENDMENT
JUSTIFICATION
This transfer will provide 500 additional hours of
zoning investigator services to complete the sign
enforcement survey and notification.
•
ITEMITIZED COST
Professional Services $18, 250
•
TOTAL I $18, 250
C.I T Y
DATE
V1ANAGER APPROVAL
3ITY'
COUNCIL APPROVAL DATE
j J
1
BUILDING LAW ENFORCEMENT SERVICES
CONTRACT
EVALUATION. FORM
1. Contract Compliance (Has Contractor complied with the conditions set
forth in the Contract Agreement in the following areas?)
a. Plan Review Yes No
b. Building ,Inspection Yes No
c. Zoning Enforcement Yes No
d. Housing Code Enforcement Yes No
Comments ..
2 . Availability (Has Contractor been adequately available to the public,
developers, builders and staff? i .e. adequate office -hours).
Yes Most of the time No
Comments •
•
3 . `Responsiveness (Has contractor processed plans, made inspections and
responded to inquiries within a reasonable time?)
Yes Most of the time No
Comments
4 . Cost Effectiveness (Are cost of services managed effectively and kept
within revenue generated by function? )
Yes No
Comments
yam+ .
C • 4 v7 i.
•
'5 . Interdepartmental Coordination (Does Contractor make an effort to work
with other City Departments in the coordination of common projects? )
Yes Most of the time No
Comments
•
•
6 . Public Relations (Does contractor 's actions result in complaints
regarding the professionalism or courtesy exercised by contractor? )
Comments. .
7 . Overall Evaluation Comments
•
•