HomeMy WebLinkAbout7.1 Volunteer Recognition Event
STAFF REPORT CITY CLERK
File #610-50
CITY COUNCIL
DATE:December 15, 2015
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Volunteer Recognition Event Invitation and Awards
Prepared by Taryn Gavagan Bozzo, Executive Aide
EXECUTIVE SUMMARY:
The City Council will consider recommendations from the Volunteer Recognition Event Ad-Hoc
Committee to extend invitations to leadership of Dublin-based non-profit organizations, and
reposition the Mayor’s Award as the Mayor’s Legacy Award.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Staff recommends the City Council agree to distribute invitations to the leadership of Dublin-
based non-profit organizations, and approve repositioning the Mayor’s Award.
Reviewed By
Assistant City Manager
DESCRIPTION:
In February of each year, the City of Dublin recognizes its volunteers who have served the City
and its functions throughout the previous year. Additionally, a citizen and young citizen who
have made a significant contribution toward enhancing the quality of life for residents of Dublin
during the past year, and a non-profit organization that has provided services which have
substantially benefited residents of Dublin are recognized. Nominations for the Citizens and
Organization of the Year awards are sought in December and January, with the winner being
chosen through an evaluation process performed by three impartial judges chosen by the
Volunteer Recognition Event Ad-Hoc Committee.
In addition to the awards for the Citizens and Organization of the Year, the Mayor selects
someone whom he/she believes has worked tirelessly on behalf of the Dublin community; this
person is presented with the “Mayor’s Award” at the Volunteer Recognition Event.
ITEM NO. 7.1
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To prepare for the event, several forms of outreach occur in December and January to obtain
nominations for the Citizens and Organization of the Year awards. In addition to press releases,
an email is sent to several people and agencies/organizations including the Dublin Unified
School District, Dublin San Ramon Services District, City of Dublin Staff, and non-profit
organizations the City of Dublin Human Services division has worked with in the previous year.
This email, sent on behalf of the Mayor, provides information regarding the event and invites
recipients to nominate individuals and/or non-profit organizations they feel deserving. Attached
to the email are the Guidelines for nominations as well as a Nomination Form which can be filled
out electronically and emailed or mailed in. A link to the City’s Volunteer Recognition website is
also included in the email so individuals may fill out and submit a Nomination Form through the
City’s website. The nomination period typically lasts one month, closing the Friday before Martin
Luther King, Jr. day.
Once the nomination period has closed, invitations for the event are distributed to local
dignitaries, City of Dublin executive staff, and City of Dublin volunteers who were registered the
previous year to assist in activities provided by the Heritage Park and Museums, Police
Services, and/or the Dublin Senior Center. Additionally, invitations are sent to nominees and
their respective nominators.
At the November 3, 2015 City Council meeting, the Mayor, with consensus of the City Council,
requested that the Volunteer Recognition Ad-Hoc Committee meet and discuss inviting board
members of non-profit organizations in Dublin, in addition to adding another award similar to the
Mayor’s Award that would recognize someone who has had provided a long-term volunteered
commitment to the Dublin community.
The Volunteer Recognition Ad-Hoc Committee met on December 2, 2015 to discuss the
requests and recommends additional invitations get distributed to the leadership of Dublin-
based non-profit organizations. Additionally, the Committee did not recommend the creation of
an additional award category, but recommends that the Mayor’s Award be rebranded as the
Mayor’s Legacy Award, as a means in which to recognize those that have made a continued
commitment to the Dublin community.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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