HomeMy WebLinkAbout4.14 Sports Ground Renovation /19' t STAFF REPORT CITY CLERK
. ,.. �� �� CITY COUNCIL 'File 214,0- 3D
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DATE: November 17, 2015
TO: Honorable Mayor and City Councilmembers
FROM: Christopher L. Foss, City Manager /4---,
SUBJECT: Approval of New Capital Improvement Program (CIP) Project— Dublin Sports
Grounds Renovation
Prepared by Meghan Tiernan, Facilities Development Manager
EXECUTIVE SUMMARY:
The City Council will consider the creation of a new Capital Improvement Program Project called
the Dublin Sports Grounds Renovation Project. The proposed project will address site
accessibility issues, replace the playground surfacing, upgrade the play equipment, provide
shade at baseball dugouts, provide signage, and identify future improvements to be phased
over time as funds become available.
FINANCIAL IMPACT:
There is approximately $600,000 in funding available and will span Fiscal Years 2015-16 and
00" 2016-17. The design work and initial improvements would begin in the current fiscal year, with
an expected expenditure of $599,025 covered by two Housing-Related Parks Program grants
from the State of California Department of Housing and Community Development. The City was
awarded $432,450 in 2012 and $166,575 in June 2015.
RECOMMENDATION:
Staff recommends that the City Council approve the Addition of the Dublin Sports Grounds
Renovation Project to the Five Year Capital Improvement Plan (CIP No. PK0416); and approve
the budget change.
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Submitted By Reviewed By - '' Reviewed By
Public Works Director Administrative Assistant City Manager
Services Director
DESCRIPTION:
Staff is proposing the creation of a new capital improvement project to renovate the Dublin
Sports Grounds. The following is a summary of the project.
Page 1 of 2 ITEM NO 4.14
Background
The Dublin Sports Grounds Master Plan was adopted in May of 1990. The Master Plan
improvements were to be completed as a series of phases in order to allow renovations to take
place as funds become available and also to allow for continued use of portions of the facility
during reconstruction. All but the final phase has been completed. Over the last 25 years since
adoption of the Master Plan, much of the park infrastructure has aged and is in need of
modernization.
Staff plans to revisit the Master Plan before proceeding with use of the grant funds. Revisiting
the Master Plan also allows the City to consider the best uses for the area of renovation based
on current demand and trends for outdoor sports fields and amenities.
Dublin Sports Grounds Renovation Project
The project will include design of various improvements to the park and associated amenities to
be phased over time. The initial improvements include, but are not limited to: addressing site
accessibility issues, replacement of the playground surfacing, upgrades to play equipment,
provision of shade structures at baseball dugouts, and provision of signage.
If the CIP is authorized, Staff will schedule a workshop with Dublin -based sports organizations
and park users in the next couple of months to garner input on sports and recreational needs to
identify the list of improvements needed to modernize the park and amenities. This information
will be synthesized into a Renovation Master Plan with phasing alternatives and cost estimates.
The Renovation Master Plan will be reviewed by the Parks and Community Services
Commission and brought to City Council for final approval.
On October 20, 2015 City Council meeting, the City Council received a report from Staff
regarding revisions to the Dublin Crossing Development Agreement, resulting in additional
community benefit payments. Staff included a recommendation, among other items, that a
portion of those community benefit payment dollars be used to fund future improvements at the
Dublin Sports Grounds.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
None.
ATTACHMENTS: 1. Budget Change Form for the Dublin Sports Grounds Renovation
Project
2. Dublin Sports Grounds Field Map
Page 2 of 2
From Un- Appropriated Reserves
From Designated Reserves
Account Amount
CITY OF DUBLIN
FISCAL YEAR 2015 -16
BUDGET CHANGE FORM
Budget Change Reference #:
Budget Transfer Between Funds
Account
Other X
Amount
REASON FOR BUDGETt;HANGE
Budget adjustment for CIP - Dublin Sports Grounds Renovation Project, funding from Department of Housing and
Community Development Housing Related Parks Program
As Presented at the City Council Meeting 11/17/2015
F: \Dublin Sports Grounds \Staff Repo rt\07_p k0416 DSG Renov_111715 07_pk0416 DSG Renov_111715
REVENUES: Housing - Related Parks Grant Fund - Intergovernmental -
State Grants
2904.0000.47261 $599,025.00
EXPENDITURES: Housing - Related Parks Grant Fund - Park CIP - Dublin
Sports Grounds Renovation
2904.9501.89101 (Transfer Out) $599,025.00
3500.9501.49999 (Transfer In) $599,025.00
pk0416.9100.9101 (Salary /Benefits) $21,000.00
pk0416. 9200.9202 (Design) $58,000.00
pk0416. 9200.9206 (Testing) $3,000.00
pk0416. 9200.9207 (Professional Services) $10,000.00
pk0416. 9200.9209 (Inspections - PW) $6,000.00
pk0416. 9200.9210 (Inspections - Bldg. Contract Svcs.) $3,000.00
pk0416.9400.9401 (Improv - Not Bldg) $495,000.00
pk0416.9500.9503 (Printing) $1,500.00
pk0416.9500.9504 (Legal Notices) $1,000.00
pk0416.9500.9505 (Postage) $525.00
REASON FOR BUDGETt;HANGE
Budget adjustment for CIP - Dublin Sports Grounds Renovation Project, funding from Department of Housing and
Community Development Housing Related Parks Program
As Presented at the City Council Meeting 11/17/2015
F: \Dublin Sports Grounds \Staff Repo rt\07_p k0416 DSG Renov_111715 07_pk0416 DSG Renov_111715
Posted By:
FISCAL YEAR 2015 -16
BUDGET CHANGE FORM
Date:
Budget Change Reference #:
F: \Dublin Sports Grounds \Staff Repo rt\07_p k0416 DSG Renov_111715 07_pk0416 DSG Renov_111715