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Home My WebLink About05-18-2015 Approved P&CS Minutes PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Minutes CITY OF DUBLIN May 18, 2015 The May 18, 2015 Regular Meeting of the Parks and Community Services Commission was called to order at 7:01 PM at the Dublin Civic Center, Dublin, California, by Chair Totaro. PLEDGE OF ALLEGIANCE Chair Totaro led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Ballesteros, Giannini, Thalblum,Totaro, Tran Commissioner Absent: Tucker ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM THE SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Ms. Eddie Jo Mack, Senior Center Advisory Committee Member, reported on the May 7, 2015, Advisory Committee meeting. The Advisory Committee received an update on the Dublin Doings Newsletter and the Senior Center Marquee project. Cm. Mack informed the Commission on the following items: the Senior Center would have a supporting "Wonder Years" mini-display at the Senior Center in support of the Wonder Years exhibit at the Heritage Center; the Senior Center Volunteer Luncheon was held on „ „ April 30, 2015 with over 105 volunteers in attendance; and the Mother's Day Luncheon was held on May 8, 2015 with 27 guests in attendance. Youth Advisory Committee Cm. Tran reported on the Youth Advisory Committee (YAC) meeting held on April 22, 2015. Ms. Mary Ayers from the Dublin Library informed the Advisory Committee of a new summer volunteer opportunity called "Teen Tech" at the Dublin Library, with the first workshop scheduled for June 27, 2015. The Youth Advisory Committee Members were invited to attend the Tri-Valley YAC Roundtable hosted by the City of San Ramon on April 25, 2015, and reminded of the 2015-2016 YAC application deadline of April 30, 2015. Cm. Tran stated the Youth Benefit Concert on April 12, 2015 had more than 50 people in attendance and raised $346 in donations toward the Youth Fee Assistance Program. 3.2 PUBLIC COMMENTS- None APPROVAL OF MINUTES 4.1 Regular Meeting March 16, 2015 On a motion by Cm. Thalblum, seconded by Vice Chair Ballesteros, and by a vote of 5-0-0 with Cm. Tucker absent, the Commission voted to approve the minutes of the regular meeting of March 16, 2015 as presented. P&CSC Minutes—May 18, 2015—Page 2 of 4 4.2 Special Joint Meeting April 20, 2015 On a motion by Cm. Thalblum, seconded by Vice Chair Ballesteros, and by a vote of 5-0-0 with Cm. Tucker absent, the Commission voted to approve the minutes of the Joint Meeting with the Heritage and Cultural Arts Commission on April 20, 2015, as presented. WRITTEN COMMUNICATIONS— None PUBLIC HEARING—None UNFINISHED BUSINESS—None NEW BUSINESS 8.1 Youth Advisory Committee 2014-2015 Annual Report Presentation Ms. Jesse Sher and Mr. Neil Bedi, Youth Advisory Committee Members, presented the specifics of the item as outlined in the Staff Report. Cm. Thalblum asked how many Committee Members are on the Youth Advisory Committee (YAC). Mr. Bedi stated there are 13 YAC Members and three alternate Members. Cm. Giannini asked about the length of term. Ms. Sher stated the term is for one-year and Committee Members are encouraged to reapply each year. Vice Chair Ballesteros asked about the maximum number of Members for the YAC. Ms. Sher stated 13 is the maximum amount of Members, plus three alternate members. Vice Chair Ballesteros asked what the YAC would like to work on in the future. Mr. Bedi stated the YAC enjoyed working with the City of San Ramon to organize a YAC Roundtable event with other local cities. Cm. Tran praised the YAC members and their accomplishments. Chair Totaro complimented Ms. Sher and Mr. Bedi on their presentation and for their efforts on the Advisory Committee. Chair Totaro mentioned a Youth Conservation Core program which is involved with park cleanup projects and similar types of events and asked if the YAC would be interested in a similar program. Ms. Sher stated she thinks there would be interest in the program as a similar program was discussed at Dublin High for volunteer hours and was well received. Mr. Bedi added that Dublin Unified School District middle schools currently have a similar program that coordinates environmental cleanup events and suggested partnering with the middle schools. Chair Totaro commented on the value of working and spending time outdoors. Ms. Cronin stated the City's Environmental Services Division holds a similar program during Dublin Pride Week. Cm. Giannini complimented the YAC members on their desire to help the community. Cm. Thalblum thanked the YAC for setting a wonderful example for others and representing the City. 8.2 Senior Center Marquee Ms. Meghan Tiernan, Parks and Facilities Development Coordinator, presented the specifics of the item as outlined in the Staff Report. Cm. Tran stated the marquee is a great idea to help promote City events. P&CSC Minutes—May 18, 2015—Page 3 of 4 Vice Chair Ballesteros asked about the project's timeline. Ms. Tiernan stated if the Commission recommends approval, the project would be presented to City Council on June 16, 2015. Ms. Micki Cronin, Assistant Director of Parks and Community Services, stated the project is scheduled to be completed by the end of 2015. Cm. Giannini stated he likes the height of the marquee. Cm. Giannini asked if the City has any similar signs and if they are susceptible to damage or defacing. Ms. Cronin stated the Safeway on Dublin Boulevard has a comparable sign and the City is not aware of any issues. Cm. Thalblum stated she is excited and grateful for the Dublin Senior Center Foundation's contribution to the project. Chair Totaro asked about the ground covering at the marquee location. Ms. Tiernan stated evergreen drought-tolerant shrubs would be planted around the marquee. Chair Totaro asked about the display capabilities. Ms. Tiernan stated the marquee is a high-quality full-color display. Chair Totaro also asked about the items that could be promoted on the marquee and the possibility to view recognition messages from Dublin school groups and local community groups. Ms. Cronin stated the marquee would only be used for City events and Senior Center events. Exceptions could be considered based on community benefit. On a motion by Vice Chair Ballesteros, seconded by Cm. Giannini, and a vote of 5-0-0, with Cm. Tucker absent, the Commission voted to recommend approval of the Senior Center Marquee Conceptual Plan to City Council. 8.3 Appointment of Alternate Member to Dublin Crossing Community Park Master Plan Task Force Ms. Cronin presented the specifics of the item as outlined in the Staff Report. Ms. Cronin stated Staff recommends former Commissioner, Ms. Connie Mack and current Cm. Giannini switch roles on the Dublin Crossing Community Park Task Force. Chair Totaro would remain the Commission's Primary Member with Cm. Giannini as the Alternate Member and Ms. Mack would serve as a Community Member at Large. On a motion by Cm. Thalblum, seconded by Vice Chair Ballesteros, and a vote of 5-0-0, with Cm. Tucker absent, the Commission voted to select Cm. Giannini as the Alternate Member to serve on the Dublin Crossing Community Park Master Plan Task Force. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Tran, informed the Commission the Dublin High School Club, Room to Read, received $350 from the Youth Mini Grant Program. The club used the money for a screening of the documentary "Girl Rising" to be shown at the Dublin Library on May 30, 2015. Vice Chair Ballesteros reported she attended the Tri-Valley Commissioners' Dinner and the Senior Center Volunteer Appreciation Luncheon. Cm. Giannini reported he attended the Tri-Valley Commissioners' Dinner and the Dublin Crossing Community Task Force meeting and commented on the use of mulch for the dog parks in other cities. P&CSC Minutes—May 18, 2015—Page 4 of 4 Cm. Thalblum reported she attended the Tri-Valley Commissioners' Dinner, Senior Center Volunteer Appreciation Luncheon, the May Senior Center Advisory Committee meeting, the Camp Parks Gate Opening Ceremony and the Mother's Day Special Luncheon at the Senior Center. Chair Totaro reported he attended the Tri-Valley Commissioners' Dinner and asked if Dublin would host the Dinner in 2016. Ms. Cronin stated Staff is looking to host in 2017 in order to hold the dinner at the Emerald Glen Recreation and Aquatics Complex. Chair Totaro stated his wife volunteered at the Spring Faire event at the Dublin Heritage Park and Museums. Chair Totaro asked about the produce and food vendors at the Farmers' Market. Ms. Cronin stated the first couple markets of the season had a few vendor cancellations due to the weather; the produce vendors typically provide what is in season and it is anticipated that there will be more vendors as the market continues into the summer months. Chair Totaro stated he would like to discuss with Staff a summer program for cleanup projects. Ms. Cronin stated with more information she would look into the requirements for this type of program. Ms. Cronin provided program and project updates. ADIOURNMENT There being no further business the meeting adjourned at 7:55 PM. Minutes prepared by Jennifer Kransky, Senior Office Assistant. Respectfully submitted, d � � ��,L" ( ��/�11-----"". Micki Cronin, Assistant Director of Parks and Community Services APPROVED: �'- ��-o Anthony Totaro, Chairperson