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Home My WebLink About4.17 Parks & Community Svcs Fees ref ni„,1 t- STAFF REPORT CITY CLERK CITY COUNCIL File #950-20 DATE: July 21, 2015 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager i // SUBJECT: Rescinding Resolutions 50-93 and 75-06 Relating to the Approval of Fees for Parks and Community Services Programs Prepared by Linda Smith, Assistant City Manager EXECUTIVE SUMMARY: The City Council will consider approval of a resolution rescinding two previous City Council actions that shifted authority for fee adoption to the Parks and Community Services Commission and the Heritage and Cultural Arts Commission for programs and services offered by the Parks and Community Services Department. Staff is recommending that the City Council receive recommendations from these two commissions on the adoption of fees which is consistent with the bylaws established for each commission. FINANCIAL IMPACT: None. RECOMMENDATION: Staff recommends that the City Council adopt the Resolution Rescinding Resolutions 50-93 and 75-06 Relating to the Approval of Fees for Parks and Community Services Programs. DESCRIPTION: The City Council has adopted long-term fiscal sustainability as its top strategic priority as part of its most recent strategic planning process. One of the items that the City Council asked Staff to evaluate is the City's fee structure. Currently, the City Council approves the Master Fee Schedule, which includes all of the City's fees in exchange for services. The current exception is the adoption of fees/charges for programs and services offered by the Parks and Community Services Department. These fees are adopted by the Parks and Community Services Commission and the Heritage and Cultural Arts Commission. The authority for approving these fees was established via Resolution 50-93 for the Parks and Community Services Commission and Resolution 75-06 for the Heritage and Cultural Arts Commission. The intent of transferring the City Council's authority to the commissions was to ensure that fees could be updated on a more frequent basis and as needed. Page 1 of 2 ITEM NO. 4.17 Staff has reviewed the frequency with which these fees are updated and has determined that, currently, they do not exceed any frequency greater than that of the City Council's actions. Therefore, Staff recommends that the City Council rescind Resolutions 50-93 and 75-06 and re- establish the City Council's authority in the approval of fees/charges for programs and services. Consistent with the roles and bylaws established for these two commissions, they will continue to serve as an advisory body to the City Council and will make recommendations on the fees charged for programs and services. NOTICING REQUIREMENTS/PUBLIC OUTREACH: If the City Council approves Staff's recommendation, Parks and Community Services staff will notify their respective commissions on the action taken by the City Council to continue their work as being a recommendation/advisory body on the establishment and updates to fees charges for Parks and Community Services programs. ATTACHMENTS: 1. Resolution Rescinding Resolutions 50-93 and 75-06 Relating to the Approval of Fees for Parks and Community Services Programs 2. Exhibit A to the Resolution - Resolution 50-93 3. Exhibit A to the Resolution - Resolution 75-06 Page 2 of 2 RESOLUTION NO. XX- 15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN RESCINDING RESOLUTIONS 50-93 AND 75-06 RELATING TO THE APPROVAL OF FEES FOR PARKS AND COMMUNITY SERVICES PROGRAMS WHEREAS, the City Council has adopted Long-Term Fiscal Sustainability as its top strategic priority as part of its most recent strategic planning process and directed Staff to evaluate the City's fee structure; and WHEREAS, the City Council approves the Master Fee Schedule, which includes all of the City's fees in exchange for services; and WHEREAS, the current exception is the Parks and Community Services Department, which has its fees approved by the Parks and Community Services Commission and the Heritage and Cultural Arts Commission. The City Council provided this authority to the commissions in Resolutions 50-93 and 75-06 respectively; and WHEREAS, Staff has reviewed the frequency with which these fees are updated and has determined that they do not exceed any frequency greater than that of the City Council's actions, which was the basis for the decision to provide such authority to these two commissions; and WHEREAS, consistent with the roles and bylaws established for these two commissions, they will continue to serve as an advisory body to the City Council and will make recommendations on the fees charged for programs and services. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby rescind Resolutions 50-93 and 75-06, attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Council of the City of Dublin hereby authorizes the Parks and Community Services Director to present revisions to the fees and charges, as needed, to the Parks and Community Services Commission and the Heritage and Cultural Arts Commission, consistent with their respective bylaws as an advisory body to the City Council. PASSED, APPROVED AND ADOPTED this 21St day of July 2015 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk RESOLUTION NO. 50 - 93 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN i ESTABLISHING A POLICY FOR THE DEVELOPMENT OF RECREATION PROGRAM FEES AND CHARGES WHEREAS, fees and charges for programs and services provided by the Recreation Department often cannot be determined for a fiscal year because the programs that are offered depend on a number of factors, including availability of instructors, demand and current interests; and WHEREAS, the City Council wishes to establish a general policy for adoption of fees for programs and services provided by the Recreation Department that provides flexibility for establishing fees and charges in a timely manner. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DUBLIN RESOLVES - that fees and charges for all recreation programs and services shall not exceed the estimated reasonable cost of providing the program or service. The Recreation Director, with the approval of the Parks and Recreation Commission, is authorized to establish fees and. charges for all recreation programs and services. The fees and charges shall be calculated to recover no more than the City's direct costs of providing the program or service plus indirect overhead costs (both departmental and citywide) . BE IT FURTHER RESOLVED, that Resolution No. 79 - 84 be rescinded in it's entirety. PASSED, APPROVED AND ADOPTED this 10th day of May, 1993. AYES: Councilmembers Burton, Houston, Howard, Moffatt and Mayor Snyder. NOES: None. ABSENT: None. M yor ATTEST- C Jerk RESOLUTION Nil. 75—06 A RESOLUTION OF THE CITY COUNCT[. OF THE CITY OF DUBLIN ESTABLISHING A POLICY FOR THE DEVELOPMENT OF HERITAGE AND CULTURAL ARTS PROGRAM FEES AND CHARGES WHEREAS, fees and charges for programs and services provided by the Heritage and Cultural Arts Division often cannot be determined for a fiscal year because the programs that are offered depend on a number of factors, including availability of instructors, demand and current interests; and WHEREAS, the City Council wishes to establish a general policy for adoption of fees for programs and services provided by the Heritage and Cultural Arts Division that provides flexibility for establishing fees and charges in a timely manner,and WHEREAS, the City Council held a public hearing regarding the adoption of said fees and charges on May 16,2006; and WHEREAS, proper notice of said public hearing;was given in all respects as required by law NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF DUBLIN RESOLVES that fees and charges for all heritage and cultural arts programs and services shall not exceed the estimated reasonable cost of providing the program or service. BE IT FUR'T'HER RESOLVED T14AT the Parks and Community Services Director, with the approval of the Heritage and Cultural Arts Commission, is authorized to establish fees and charges for all heritage and cultural arts programs and services, The fees and charges shall be calculated to recover no more than the City's direct costs of providing the program or service plus indirect overhead costs (both departmental and citywide). PASSED,APPROVED AND ADOPTED this 16th day of May, 2006, by the following vote. AYES, Counci.lmembers 4ildenbrand,McCormick, Oravetz and Zika, and Mayor Lockhart NOES None ABSENT None ABSTAIN None Mayor ATTEST. City Clerk Reso No.7"6,Acted 5116/06,Item 6.3 Page l of 1