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Home My WebLink About4.03 Aggregation Steering Committee Appoint or 19 82 STAFF REPORT CITY CLERK ` CITY COUNCIL File #610-40 DATE: April 7, 2015 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager " SUBJECT: Appointing a City Representative to the Alameda County Community Choice Aggregation Steering Committee Prepared by Assistant to the City Manager, Roger Bradley EXECUTIVE SUMMARY: The City Council will consider appointing a representative to the Alameda County Community Choice Aggregation Steering Committee. FINANCIAL IMPACT: None. RECOMMENDATION: Staff recommends that the City Council: 1) Appoint Assistant to the City Manager Roger Bradley as the City's representative to the Alameda County Community Choice Aggregation Steering Committee, 2) Appoint Environmental Coordinator Martha Aja as the alternate representative, and 3) authorize the City Manager to send a letter to the County indicating these appointments. DESCRIPTION: The City received correspondence from Alameda County Supervisor Scott Haggerty (Attachment 1), indicating that the County is forming a steering committee to provide direction and input on the analysis and potential deployment of Community Choice Aggregation (CCA) within Alameda County and perhaps to the surrounding region. A CCA is a program available within the service areas of investor-owned utilities, such as PG&E, which allows cities and counties to aggregate their residents' and businesses' energy demand and purchase and/or generate electricity on their behalf, using PG&E's energy distribution system. Similar programs are currently operational within Marin and Sonoma counties, and Alameda County had begun the exploratory process for a program of its own. The attached correspondence indicates that the Steering Committee will begin meeting in May 2015, and Staff would recommend that the City participate in the process, allowing the City to be formally represented on the Committee and present the City's unique perspective and gain access to first-hand information helping the City evaluate opting into any potential Alameda County CCA in the future. The County has requested that the City appoint both a primary and alternate representative to the Steering Committee. Page 1 of 2 ITEM NO. 4.3 Staff recommends that Assistant to the City Manager Roger Bradley be the primary representative and Environmental Coordinator Martha Aja be the alternate. Both these individuals have been involved with the CCA process to date, and will be able to provide technical information regarding the City to the County as it proceeds thorough the CCA process. An official letter from the City is requested appoint the City representatives, and Staff is recommending that the City Council authorize the City Manager to send correspondence indicting these appointments. NOTICING REQUIREMENTS/PUBLIC OUTREACH: No noticing required. ATTACHMENTS: 1. Letter from Alameda County Supervisor Scott Haggerty Page 2 of 2 q OP Alf BOARD OF SUPERVISORS SCOTT HAGGERTY PRESIDENT SUPERVISOR,FIRST DISTRICT Date: March 12,2015 To: Mayors and City Managers, all municipalities in Alameda County From: Scott Haggerty,President,Alameda County Board of Supervisors Subject: Community Choice Aggregation (CCA) Program, Steering Committee Formation; Invitation to Appoint Members Dear Mayors and City Managers: As you may recall, the Alameda County Board of Supervisors has directed the Community Development Agency (CDA)to determine if a Community Choice Aggregation(CCA)program is feasible for Alameda County. A CCA program would allow for competition in electricity generation services and accelerate investments in clean energy resources and local energy projects. Central to this initiative is the creation of a CCA Steering Committee that will advise the Board on key aspects of the program's development and provide a forum through which key stakeholders and the public can express their views. The Alameda County Board of Supervisors Transportation and Planning (T&P)Committee,at its March 12,2015 meeting,directed County staff to assemble the Steering Committee to help guide the ongoing process of establishing a CCA program for Alameda County and any municipal jurisdictions within the County who wish to participate. This letter to your Municipality is an invitation to appoint a member, plus an alternate, to the Committee, such that your jurisdiction may be formally represented on the Committee. The cities have already assisted the CCA process by allowing the County to request electrical load data, and designating Steering Committee membership is the next logical step in the CCA process. The T&P Committee, based on feedback from earlier meetings, input from stakeholders, and CDA internal discussions, determined that a single steering committee with the composition outlined below would be the most productive, streamlined, and inclusive approach for all concerned. County CDA will prepare all materials for the Committee meetings and will serve as committee staff. The Committee would act in an advisory fashion to the County of Board of Supervisors. It is expected that the Committee would function for a period up to approximately two (2) years,until a possible Joint Powers Agency(JPA)takes over implementation of the CCA Program. Some of the earliest tasks of the Committee will be to finalize the scope of the CCA technical study,which will be required to size the CCA program and determine its overall feasibility; and also to help refine the goals and objectives of the CCA program going forward for ultimate guidance to the JPA and CCA agency that would be formed to carry the program forward once it is established. As time passes,the Committee will undoubtedly discuss many other matters related to CCA formation. The single CCA Steering Committee would consist of the following groups: 1. Two to three appointees from each of the five Supervisorial Districts. These appointees will represent both geographical diversity across the county and diversity in stakeholder interests and expertise (see more detail below). 1221 OAK STREET•SUITE 636•OAKLAND,CALIFORNIA 94612•610 272.6691•FAX 610 208-3910 4601 PLEASANTON AVENUE•PLEASANTON,CALIFORNIA 94666•926 661-6996•FAX 926 484-2809 PRINTED BY UNION LABOR•LOCALS 342&616 2. One representative from each of the County's 14 cities. These participants will be selected by city officials and may or may not be city staff or councilmembers. Whoever is designated will, by proxy, participate on behalf of their jurisdictions and should have decision-making authority. In addition,one representative from the County's unincorporated area,appointed by the Board. 3. A small number of "at large" representatives (three to five) that have either: (a) particular energy expertise(e.g.,distributed generation/clean power technology);or(b)county-wide or regional interests (such as major public entities or organizations). Staff recommends that these committee members be appointed by their respective organizations. This composition would mean the Committee would have a minimum of 26 and maximum of 33 members (we feel it would be difficult for the body to be effective if it is larger than this). For Category 1 described above, the County has adopted a simple application process to fairly solicit and qualify interested participants. For your information, attached is a sample application form for the County Application process, which will be posted on the CDA website, distributed through the County's CCA list serve, and also be made available to a wide array of stakeholders through traditional means. As mentioned above, it will be important to have a diverse set of interests represented, including end users, labor unions, environmental organizations, civic and business groups, community organizations, social justice groups, etc. Given size limitations intrinsic to any committee of this type,there may be some interested parties who are not formally appointed; however, all meetings will be open to the public, and sub-committees may be formed as appropriate. The Committee will be subject to the Brown Act and will meet on a monthly or bi-monthly basis throughout the CCA formation process. Proposed Timeline: The County has adopted the following rough timeline for creation of the Committee: • Application form posted and sent: March 12, 2015 • Application Deadline: March 7,2015 • CDA review and preliminary recommendations completed: April 20, 2015 • Board of Supervisors Approval: Week of May 5, 2015 • Notification to Steering Committee Participants: Week of May 5, 2015 • First Meeting of Steering Committee: Week of May 18 or May 25, 2015 If an individual City cannot meet this schedule,the first meeting would still be held at the specified date;however, each City would be welcome to join as its appointments are made. In conclusion,I request that you provide my office with a letter,on your City's letterhead and under your signature, indicating that your municipality wishes to participate in the Steering Committee and will select a representative to the CCA Steering Committee. There is, of course,no obligation on your part to reply to this letter or to participate in the Committee, but we feel that your participation would help the CCA process to be as comprehensive and inclusive as possible,and would result in the best possible committee process, and ultimately, a CCA program that works effectively for all interested municipalities. Thank you for your consideration in this matter. If you have any questions or comments,please contact Mr.Bruce Jensen, Senior Planner with the County Community Development Agency, at (510) 670-6527 or at °€c �se€rL;ac%.cry_€. Sincerely, Scott Haggerty, President Alameda County Board of Supervisors