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Home My WebLink About8.1 StPatDayParadeFloatCITY CLERK FILE # 950-40 AGENDA STATEMENT CITY COUNCIL MEETING DATE: February 6, 2001 SUBJECT: St. Patrick's Day Parade Float Report Prepared by: Julie Carter, Assistant to the City Manager ATTACHMENTS: St. Patrick' s Day Parade Packet RECOMMENDATION: ~ Consider alternatives for Year 2001 City Council float entry and provide direction to staff. FINANCIAL STATEMENT: Sufficient funds are available in the Fiscal Year 2000/2001 budget to cover the float expenses. DESCRIPTION: During the 1999 St. Patrick's Day Parade, Staff coordinated a float entry for the City Council. The City Council' s float consisted of a flat bed truck with straw for seats, signage, a balloon arch and festive decorations· The City Manager drove the truck along the parade route. The Year 2000 Parade entry included decorated golf carts for three City Councilmembers. Staff representatives drove the golf carts. ' Councilmembers distributed small give-a-ways (from the Pride Week celebration) to the crowds along the parade route. The golf carts had signage indicating the City Council person. (It was noted that the cart should have more signage indicating th'e rider) In preparing for the Year 2001 Parade, Staff would like to offer several alternatives for the Council to considering when planning their Council float entry: Antique Cars. Each Councilmember would ride in an antique car. Councilmembers could ride alone or select their spouse or a child to ride with them. The selected Car Club would provide the driver of the vehicle. There would be signage on each vehicle identifying the rider(s). Golf Carts. Councilmembers would be able to drive alone or buddy-up in rented green golf carts that would be decorated for the occasion. Councilmembers could drive or be driven along the parade route. There would be front and back signage on each cart identifying the rider(s). This alternative is similar to last year's entry. City Council Float. Councilmembers would ride together in a flat bed truck that was theme decorated with signage. This alternative is similar to the 1999 entry. Walking. Councilmembers would walk the parade route together. Festive balloons and signage would be developed for this alternative. Other Alternatives. The City Council may have other alternatives that are feasible for the parade entry. A modest budget is available for the float entry. In the past, the Council' s float has been prepared the morning of the parade with Staff and Council volunteers. At this time, Staff is requesting direction from the Council as to their selection for the Year 2001 St. Patrick' s Day Parade Float. COPIES TO: _j~l~ 1 ITEM NO. THE DUBLIN LIONS PROUDLY PRESENTS OUR ANNUAL ST. PATRICK'S DAY PARAD DUBLIN, CA SATURDAY, MARCH 17, 2001 9:30 AM SURPRISE GRAND MARSHALL!! Parade Facts, Policy and Regulations In return for being invited to participate in the Annual Dublin Lions Club St. Patrick's Day Parade, to be presented on SatUrday March 17, 2001 all participants agree to the following: In consideration of our inclusion as a participant in the 2001 St. Patrick'S Day Parade and other good valuable consideration, receipt of which is hereby acknowledged, participant agrees to indemnify and hold harmless the Dublin Lions Club and Lions International and their members, agents, performers, and/or volunteers from. any claims, demands, costs or judgments arising from participant's involvement in the 2001 St. Patrick's Day Parade. All mechanical equipment must be in sound mechanical condition, equipped with a tow bar or chain, mounted in the front of the vehicle; carry an emergency portable fire extinguisher; be at assigned formation position and ready for inspection by the Dublin Fire Department and Parade Committee. 3. Entry must be covered by adequate insurance. 4. No commercial advertising of any kind is allowed without prior written approval from the Parade Committee. 5. All signs are to be approved in writing by the Parade Committee. 6. No objects of any kind are to be thrown at the parade spectators. 7. All sound-equipment entries must specify type of equipment and use of sound upon the appropriate Parade Application. 8. No philosophical, political, or religious messages may be incorporated into the signs or used on any entry in the parade without permission of the Parade Committee. 9. Placement in the line of march of the Parade is at the sole discretion of the Parade Committee. 10. AI__tl vehicles to be entered must be decorated and distinctive and/or occupants in said vehicle(s) in appropriate costume. 11. NOTE: This is and always has been a good time parade. For further information feel free to call: Bill Burnham at (925) 828-6636 DUBLIN LIONS CLUB rsc GREETINGS AGAIN! It's hard to believe ST. PATRICK'S DAY is just around the corner. In just two short months, the DUBLIN LIONS CLUB will be hosting its ANNUAL ST. PATRICK'S DAY PARADE. This years parade will take place on SATURDAY MARCH 17, 2001 beginning at 9:30 a.m. As the Chairperson for the 2001 DUBLIN LIONS CLUB ST. PATRICK'S DAY PARADE committee, I would like to extend to you our cordial invitation to join with us in celebrating OUR day by participating in'our parade. Our emphasis has always been on having a good time and demonstrating to the adjoining communities our sincere community spirit. Following the parade, the City of Dublin, plans to continue the celebration with entertainment, games, and, of course, your choice of a wide variety of culinary delights. Dublin's' celebration will be held on Amador Valley Blvd. We sincerely look forward to seeing you and yours at the parade on Saturday March 17, 2001. The deadline for filing your application for participation is February 28, 2001. Due to the increased cost of insurance, advertising, mailing and permits, we can no longer wave our entry fee to special groups. The entry- fee for participation in the parade is $30.00 (per entry, not individual participant). The entry fee must be submitted with the completed application. Your check or money order should be made out to: "DUBLIN LIONS CLUB" To avoid confusion, approximately two weeks before the parade you will receive a letter as a parade participant. Along with that letter, you will receive an instruction sheet relating to the parade and a map designating the point of origin and termination, and the setup area. If you have any questions, comments or suggestions, please contact me at your convenience. Sincerely, Bill Burnham 2001 St. Patrick's Day Parade Chairperson · Phone (925) 828-6636 2001 ST. PATRICK'S DAY EVENTS FRIDAY, MARCH 16 GREEN AND WHITE GALA DUBLIN CORRAL 6:30PM - 9:30PM DUBLIN SISTER CITY ASSOC. KATHY MORRISON 925/837-3919 SATURDAY, MARCH 17 PANCAKE BREAKFAST FIREHOUSE, DONOHUE DR. 7:30AM - 10:00AM ALAMEDA COUNTY FIREFIGHTERS MARK GARCIA 925/803-7116 SATURDAY, MARCH 17 PARADE DOWNTOWN DUBLIN 9:30AM - 11:30AM DUBLIN LIONS CLUB BILL BURNHAM 925/828-6636 SATURDAY, MARCH 17 SUNDAY, MARCH 18 FESTIVAL DOWNTOWN DUBLIN 10:00AM - 5:00PM TERRY PIMSLEUR & COMPANY DANA HARRISON 415/249-4640 SUNDAY, MARCH 18 SHAMROCK FUN RUN (5-K) DOWNTOWN DUBLIN 8:30AM START CITY OF DUBLIN VIVIAN LAU 925/833-6645 Dublin Lions Club Annual St. Patrick's Day Parade Saturday, March 17, 2001 9:30 AM SHARP REQUEST FOR PARTICIPATION NOTE: Submitting this form does not constitute or imply acceptance in the Annual Dublin Lions Club St. Patrick's Day Parade. Non accepted applicants will be notified immediately. PLEASE TYPE OR PRINT IN INK - Fill in all spaces. Name of Entry or Unit Director or Manager Address Number in Group Please check the appropriate: Phone Phone- Zip Code City Amount of Line Up Footage Required El Band El Float El Equestrian Q Features (Be sure you complete the announcer's copy on the back.) [] Novelties In submitting this application, parade participants agree to all conditions set forth. Applicants stipulate that the Dublin Lions Club and Lions Club International and representatives have made no representation, promises or guarantees regarding parade positions, media coverage or preferential treatment of any kind. In consideration of inclusion as a participant in the 2001 St. Patrick's Day Parade and other good and valuable consideration, receipt of which is hereby acknowledged, participant agrees to indemnify and hold harmless the Dublin Lions Club and Lions Club International, its members, employees and agents against all liability or loss that participant and/or participant's members, performers and/or volunteers may sustain or incur as a result of claims, demands, cost or judgement arising from participant's involvement in the 2001 St. Patrick's Day Paraae. BY SIGNING THE APPLICATION, I AGREE THAT I HAVE READ AND UNDERSTAND ALL THE FOREGOING, INCLUDING THE PARADE FACTS, POLICY AND REGULATIONS. Signed: If participant is under 18 years, parent or guardian must sign: Signed: Signed: Entry Return Deadline--February 28, 2001 Return Entry to: Bill Burnham - 6533 King Way, Dublin, CA 94568 - Phone (925) 828-6636 Annual Dublin Lions; Club St. Patrick's Day Parade Saturday, March 17, 2001 9:30 AM SHARP PUBLIC ANNOUNCERS COPY In order that our announcer's scripts may have complete information on your unit we must insist that the following questionnaire be filled out completely before your entry will be considered by the committee. We hope you will understand that time will not permit us to call each participant individually. Thank you for your cooperation. Name of Entry Type of Entry Number in Group From the City of Previous Awards Last Years Parade: Q YES Q NO Very Brief Description (Limited Time):