HomeMy WebLinkAbout4.03 PettyCashIncreaseCITY CLERK FILE # 300-20
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 6, 2001
SUBJECT:
Resolution to increase the Petty Cash Fund
Report Prepared by: Carole A. Perry, Admin Services Director
ATTACHMENTS:
RECOMMENDATION:
,-solution Increasing the Petty Cash Fund
dopt Resolution
FINANCIAL STATEMENT:
No financial impact. Petty cash funds expended will be charged to
the appropriate budgeted accounts.
DESCRIPTION: In August 1982, the City Council established a Petty Cash Fund of $200
(Resolution I~42-82). The limit per transaction has been $25. This proposal will increase the fund
amount to $400 and the transaction limit to $50 per transaction. The original amount has not been
adjusted for inflation since the policy was adopted. This change will help to reduce the staff time
involved in the issuance of checks for small dollar amounts.
As with the original policy, all petty cash purchases will be approved by the City Manager, or his
designate, and will be supported by vouchers, receipts or other evidence of payment.
It is recommended that the City Council adopt the resolution to increase the petty cash amounts as noted
above.
COPIES TO:
ITEM NO.
F/PETTYCASHAGENDASTMT.DOC
RESOLUTION NO. - 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING RESOLUTION NO. 42 - 82 AND
INCREASING THE PETTY CASH FUND
WHEREAS, there are numerous occasions when small purchases must be made on behalf of the
City; and
WHEREAS, it is appropriate that a Petty Cash Fund be utilized to provide for the purchase of
these smaller items.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does resolve
as follows:
1. There is hereby authorized an increase to the Petty Cash Fund, that was originally established
for the City of Dublin on August 23, 1982, by Resolution No. 42~82, in the amount of $200;
2. The amount of the fund shall be increased to $400 total, with an individual transaction limit of
no more than $50 per transaction;
Vouchers, receipts or other evidence of payment shall be required before reimbursement shall
be made from said Petty Cash Fund, in such form that meets the City Manager's verification
criterion.
PASSED, APPROVED AND ADOPTED this 6th day of February, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
K2/G/2-6-0 1/reso-pettycash.doc (Item 4. 3)
ATTACHMENT 1