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Home My WebLink About4.1 Approve 11-18-2014 Minutes or 19 82 STAFF REPORT CITY CLERK ` CITY COUNCIL File #610-10 DATE: December 2, 2014 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager " SUBJECT: Minutes of the November 18, 2014 Regular City Council Meeting Prepared by Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the Regular City Council meeting of November 18, 2014. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the November 18, 2014 Regular City Council meeting. " F 7 Submitted By Reviewed By City Clerk/Records Manager Assistant City Manager DESCRIPTION: The City Council will consider approval of the minutes of the Regular City Council meeting of November 18, 2014. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the November 18, 2014 Regular City Council Meeting Page 1 of 1 ITEM NO. 4.1 ' �,„ MINUTES OF THE CITY COUNCIL pti'll, S2* OF THE CITY OF DUBLIN N REGULAR MEETING —NOVEMBER 18, 2014 CLOSED SESSION A closed session was held at 5:35 p.m., regarding: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager A regular meeting of the Dublin City Council was held on Tuesday, November 18, 2014, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:05 p.m., by Mayor Sbranti. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, Haubert, and Mayor Sbranti ABSENT: Councilmember Hart PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. REPORT ON CLOSED SESSION ACTION Mayor Sbranti stated there was no reportable action during Closed Session. ORAL COMMUNICATIONS Recognition of 2014 Inside Dublin Participants 7:06 p.m. 3.1 DUBLIN CITY COUNCIL MINUTES 1 VOLUME 33 '` REGULAR MEETING NOVEMBER 18, 2014 "" The City Council recognized the 2014 Inside Dublin participants. 2014 Business Anniversary Awards 7:12 p.m. 3.2 The City Council recognized those businesses that have been in Dublin 20, 25, 30, 35, 40, 45 and 50 years. All American Label Recognition for Environmental Efforts 7:17 p.m. 3.3 The City Council formally recognized All American Label for its environmental efforts. Recap of splatter Event 7:21 p.m. 3.4 The City Council received the recap of the splatter Event. 2014 Dublin Farmers' Market Recap; Recognition of Sponsors and Supporters 7:27 p.m. 3.5 On motion of Cm. Gupta, seconded by Vm. Biddle and by unanimous vote (Cm. Hart absent), the City Council formally accepted the contributions, and presented the Certificates of Recognition. DSRSD End-of-Year Drought Update 7:38 p.m. 3.6 The City Council received a presentation by Bert Michalczyk, General Manager of the Dublin San Ramon Services District. DUBLIN CITY COUNCIL MINUTES VOLUME 33 '" REGULAR MEETING NOVEMBER 18, 2014 "" Public Comments 7:58 p.m. 3.7 No comments were made by any member of the public at this time. CONSENT CALENDAR 7:58 p.m. Item 4.1 through 4.8 Mayor Sbranti pulled Item 4.2, and Cm. Gupta pulled Item 4.6 for further discussion. On motion of Cm. Gupta, seconded by Vm. Biddle and by unanimous vote (Cm. Hart absent), the City Council took the following actions: Approved 4.1 Minutes of the November 4, 2014 Adjourned Regular City Council Meeting. Waived 4.3 the reading and INTRODUCED an Ordinance Amending Dublin Municipal Code Chapter 2.24, relating to the City's Conflict of Interest Code. Received 4.4 the Check Issuance Report and Electronic Funds Transfers report. Received 4.5 City Treasurer's Informational Report of Investments for the Quarter Ending September 30, 2014. Accepted 4.7 Improvements under Contract No. 14-01, Crosswalk Improvements at Amador Valley Boulevard (Between Regional Street and Starward Drive), and approved Release of Retention after 35 days if there are no Subcontractor Claims. Adopted 4.8 RESOLUTION NO. 192 - 14 APPROVING THE FINAL MAP AND TRACT IMPROVEMENT AGREEMENT FOR TRACT 8142, JORDAN RANCH, NEIGHBORHOOD 2 RESOLUTION NO. 193 - 14 APPROVING THE AGREEMENT FOR LONG TERM ENCROACHMENT DUBLIN CITY COUNCIL MINUTES VOLUME 33 '` REGULAR MEETING NOVEMBER 18, 2014 "" FOR LANDSCAPE FEATURES WITH TRACT 8142, JORDAN RANCH, NEIGHBORHOOD 2 RESOLUTION NO. 194 - 14 APPROVING THE STORMWATER TREATMENT MEASURES MAINTENANCE AGREEMENTS WITH TRACT 8142, JORDAN RANCH, NEIGHBORHOOD 2 RESOLUTION NO. 195 - 14 ACCEPTING PARK LAND DEDICATION IN-LIEU CREDITS FOR PARK LAND DEDICATION REQUIREMENTS FOR TRACT 8142, JORDAN RANCH, NEIGHBORHOOD 2 Mayor Sbranti pulled Item 4.2, Reaffirm Continued Participation in Alameda County Urban County for Community Development Block Grant Funds, for further discussion. On motion of Mayor Sbranti, seconded by Vm. Biddle and by unanimous vote (Cm. Hart absent), the City Council adopted RESOLUTION NO. 190 - 14 A RESOLUTION REAFFIRMING THE AUTHORIZATION OF THE CONTINUED PARTICIPATION OF THE CITY OF DUBLIN IN THE ALAMEDA COUNTY URBAN COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND EXECUTION OF THE REVISED COOPERATION AGREEMENT ON SEPTEMBER 16, 2014 BY THE CITY MANAGER Cm. Gupta pulled Item 4.6, Authorization of Staff to Purchase Personal Body-Worn Video Cameras and Approval of Budget Change Utilizing Asset Seizure Funds, for further discussion. On motion of Cm. Gupta, seconded by Vm. Biddle and by unanimous vote (Cm. Hart absent), the City Council adopted RESOLUTION NO. 191 - 14 AUTHORIZING THE PROCUREMENT FIFTY-FOUR (54) VIEVU LE3 BODY WORN VIDEO CAMERAS FROM ADAMSON POLICE PRODUCTS AND APPROVING THE BUDGET CHANGE UTILIZING ASSET SEIZURE FUNDS DUBLIN CITY COUNCIL MINUTES VOLUME 33 '` REGULAR MEETING NOVEMBER 18, 2014 "" WRITTEN COMMUNICATIONS — None. PUBLIC HEARINGS Draft 2015-2023 Housing Element Update General Plan Amendment 8:40 p.m. 6.1 Mayor Sbranti opened the public hearing. No comments were received by the public at this time. Mayor Sbranti closed the public hearing. On motion of Vm. Biddle, seconded by Cm. Gupta and by unanimous vote (Cm. Hart absent), the City Council adopted RESOLUTION NO. 196 - 14 ADOPTING A NEGATIVE DECLARATION FOR THE 2015-2023 HOUSING ELEMENT UPDATE CITY-WIDE PLPA-2013-00031 RESOLUTION NO. 197 - 14 ADOPTION OF A GENERAL PLAN AMENDMENT FOR THE 2015-2023 HOUSING ELEMENT UPDATE CITY-WIDE PLPA-2013-00031 and directed Staff to prepare a letter for the Mayor-elects signature regarding the inter- relationship between the requirement of the Housing Element and school construction funding, for mailing after December 3, 2014. Amendments to Dublin Zoning Ordinance Chapters 8.08 (Definitions), 8.12 (Zoning Districts and Permitted Uses of Land), 8.40 (Accessory Structures and Uses Regulations), 8.64 (Home Occupations Regulations), 8.76 (Off-Street Parking and Loading Regulations), and 8.116 (Zoning Clearance) And the creation of Chapter 8.65 (Cottage Food Operations) (PLPA-2014-00031) DUBLIN CITY COUNCIL MINUTES VOLUME 33 '` REGULAR MEETING NOVEMBER 18, 2014 "" 8:58 p.m. 6.2 Mayor Sbranti opened the public hearing. No comments were received by the public at this time. Mayor Sbranti closed the public hearing. On motion of Cm. Gupta, seconded by Vm. Biddle and by unanimous vote (Cm. Hart absent), the City Council waived the reading and INTRODUCED an Ordinance Approving Amendments to Dublin Zoning Ordinance Chapters 8.08 (Definitions), 8.12 (Zoning Districts and Permitted Uses of Land), 8.40 (Accessory Structures and Uses Regulations), 8.64 (Home Occupation Regulations), 8.76 (Off-Street Parking and Loading Regulations), and 8.116 (Zoning Clearance) and the creation of Chapter 8.65 (Cottage Food Operations) Zoning Ordinance Amendment to Chapter 8.76 (Off-Street Parking and Loading) Related to the Village Parkway Pilot Parking Program (PLPA-2014-00051) 9:15 p.m. 6.3 Mayor Sbranti opened the public hearing. No comments were received by the public at this time. Mayor Sbranti closed the public hearing. On motion of Mayor Sbranti, seconded by Vm. Biddle and by unanimous vote (Cm. Hart absent), the City Council waived the reading and INTRODUCED an Ordinance Approving a Zoning Ordinance Amendment to Chapter 8.76 (Off-Street Parking and Loading) related to the Village Parkway Pilot Parking Program Tennis Court Use Policy and Rental Fee Schedule 9:19 P.M. 6.4 Mayor Sbranti opened the public hearing. No comments were received by the public at this time. Mayor Sbranti closed the public hearing. DUBLIN CITY COUNCIL MINUTES VOLUME 33 '` REGULAR MEETING NOVEMBER 18, 2014 "" On motion of Vm. Biddle, seconded by Cm. Gupta and by unanimous vote (Cm. Hart absent), the City Council adopted RESOLUTION NO. 198 - 14 AMENDING THE FACILITY USE POLICY AND RENTAL FEES FOR USE OF TENNIS COURTS UNFINISHED BUSINESS Fallon Sports Park Phase II, Contract No. 14-15 -Authorization to Bid 9:31 p.m. 7.1 On motion of Vm. Biddle, seconded by Cm. Gupta and by unanimous vote (Cm. Hart absent), the City Council authorized Staff to advertise Fallon Sports Park— Phase 11 Contract No. 14-15 for bids with Option 2 of the playground being the preferred option and adding Deductive Alternate #3 to omit all 4 Lighted Bocce Ball Courts. Marketing and Branding Update: Revised Logo Options 9:58 p.m. On motion of Cm. Gupta, seconded by Mayor Sbranti and by unanimous vote (Cm. Hart absent), the City Council selected Option 1 as the marketing and branding logo. NEW BUSINESS Veterans Family Apartments Project 8:04 p.m. 8.1 On motion of Vm. Biddle, seconded by Cm. Haubert and by unanimous vote (Cm. Hart absent), the City Council authorized the City Manager to execute a loan commitment letter to Eden Housing for grant application / fundraising purposes, directed Staff to include a reserve in the Affordable Housing Fund for a future loan of$6.4 million to Eden Housing, Inc., adopted RESOLUTION NO. 199 - 14 APPROVING AN OPTION AGREEMENT BETWEEN THE CITY OF DUBLIN AND EDEN HOUSING INC ON PROPERTY TO BE DEVELOPED DUBLIN CITY COUNCIL MINUTES VOLUME 33 '" REGULAR MEETING NOVEMBER 18, 2014 "" FOR AN AFFORDABLE HOUSING PROJECT and, directed Staff to negotiate a Regulatory Agreement, Loan Agreement, and other documents necessary to develop the project for City Council consideration at a future meeting. Library Expansion: Center for 21st Century Skills 8:19 p.m. 8.2 Lee Jouthas, Dublin Library Manager, provided public comment on this item. On motion of Cm. Gupta, seconded by Cm. Haubert and by unanimous vote (Cm. Hart absent), the City Council authorized Staff to advertise the project for bids. Downtown Investment Strategy 10:07 p.m. 8.3 By consensus, the City Council directed Staff to move forward with the following projects: Pedestrian midblock crossings ($460,000), Downtown Business Improvement District Assessment ($50,000) bid for consultant, Downtown Engagement Projects ($100,000) and Downtown Wi-Fi Installation ($60,000); with the balance of the $330,000 in reserve for future opportunities Fiscal Year 2014-15 First Quarter Financial Review 10:47 p.m. 8.4 On motion of Vm. Biddle, seconded by Cm. Haubert and by unanimous vote, the City Council adopted RESOLUTION NO. 200 - 14 ADOPTING A FIRSTQUARTER BUDGET AMENDMENT TO THE CITY OF DUBLIN'S FISCAL YEAR 2014-15 BUDGET DUBLIN CITY COUNCIL MINUTES VOLUME 33 '" REGULAR MEETING NOVEMBER 18, 2014 "" OTHER BUSINESS 10:52 p.m. Brief information only reports were provided by City Council and Staff, including committee reports and reports by City Council related meetings attended at City expense (AB1234). By consensus, the City Council requested a session on the requirements of the Brown Act and City Council meeting procedures, scheduled after there is a full City Council. ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 11:08 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk/Records Manager. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES VOLUME 33 '" REGULAR MEETING NOVEMBER 18, 2014 ""