HomeMy WebLinkAbout6.2 Garbage & Recycle Ratesor
19 82
/ii � 111
DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
June 17, 2014
Honorable Mayor and City Councilmembers
CITY CLERK
File #810 -30
Christopher L. Foss, City Manager �?14 "
Public Hearing: Adoption of Rates for Garbage Collection, Disposal, and
Recycling Services Provided By Amador Valley Industries and Establishing the
2014 -2015 Annual Assessment
Prepared by Roger Bradley, Assistant to the City Manager
EXECUTIVE SUMMARY:
The Agreement for solid waste services between the City and Amador Valley Industries (AVI)
requires the City to adopt a rate schedule, which is estimated to produce a specified revenue
amount as identified in the Agreement. The City has also adopted an ordinance which requires
all parcels in the City to subscribe to weekly minimum garbage service. For residential
properties that are serviced with individual containers, the City collects the annual cost of
minimum service with the property tax bill. The City Council will consider adopting two separate
resolutions establishing the garbage rates effective July 1, 2014 and establishing the Fiscal
Year 2014 -2015 refuse related property tax assessment.
FINANCIAL IMPACT:
The current cost of the minimum required residential can (32 gallon) would increase by $0.79
per month to a monthly rate of $21.10. As discussed in this report, this is collected on the
Property Tax bill as an annual assessment of $253.20. When compared to the Tri- Valley cities
of Livermore, Pleasanton, and San Ramon, the $21.10 monthly fee is 28% below the Tri - Valley
average monthly rate of $29.33. The proposed Dublin commercial rate increases vary based on
the service level selected. The proposed rate of $409.40 represents the average service level
for a four -yard bin collected once per week and is 14% below the Tri - Valley average rate of
$475.75.
RECOMMENDATION:
Staff recommends that the City Council conduct the public hearing, deliberate and adopt a
Resolution Amending the Schedule for Service Rates for Integrated Solid Waste Services; and
adopt a Resolution Amending and Establishing the Collection of Minimum Residential Garbage
and Recycling Service Fees for Fiscal Year 2014 -2015.
Page 1 of 4 ITEM NO. 6.2
Submitted By~
Assistant to the City Manager
DESCRIPTION:
'\ Reviewed By
Assistant City Manager
In December 2004, the City executed a Collection Service Agreement with Amador Valley
Industries (AVI) for service that began July 1, 2005. The agreement term will continue through
June 30, 2020. The Agreement between the City and AVI requires the City to adopt a rate
schedule, which is estimated to produce a specified revenue amount as identified in the
Agreement. The Agreement provides for an annual adjustment to the total revenue based on
economic indices applied to the base cost that was part of AVI's original proposal. The
adjustment formula also factors in growth in the number of customers and disposal tonnage.
The City has also adopted an ordinance which requires all parcels in the City to subscribe to
weekly minimum garbage service. For residential properties that are serviced with individual
containers, the City collects the annual cost of minimum service with the property tax bill. This
minimum service includes: weekly curbside collection of a 32 gallon garbage container; up to
two (2) organic waste carts, including food scraps (96 gallons each); up to two (2) recycling
carts (96 gallons each); recycling collection of used oil and filters; an annual household
hazardous waste drop off event; and three on -call bulky waste pick -ups per year. Residents
desiring larger garbage carts are billed directly by AVI for the incremental rate difference. The
City pays AVI for the service cost of minimum residential service with monies collected from the
property tax bill.
GARBAGE RATE CALCULATION
Garbage Rate Background
The current garbage rates became effective July 1, 2013. The Agreement with AVI provides a
process for addressing the compensation generated from all rate classes on an annual basis.
The Agreement establishes a total annual revenue requirement for AVI with the City retaining
responsibility for establishing the rates for all categories. The Agreement contains a provision
that rates must be reasonably forecasted to provide AVI with an appropriate level of
compensation based on a formula detailed within the Agreement. The forecasting methodology
compares customer counts between the two most recent calendar years to calculate revenue
generation based on the level of services provided multiplied by the appropriate rates. Rates are
adjusted as appropriate across all service sectors to meet the calculated revenue requirement
as set forth by the rate model.
As required in the Agreement, the City has provided AVI with information showing the rate
calculations and assumptions. Section 5.13.1 states "...the final decision of the rate structure
rests solely with the City." The proposed rate structure for Fiscal Year 2014 -2015 is estimated to
meet the compensation requirement of $10,573,736. This compensation is possible as a result
of a proposed 3.87% average increase to the residential, commercial, drop box, and other
service categories. A detailed description of the methodology required by the Agreement is
included as Attachment 1.
Detailed Comparison of Current and Proposed Rates
Attachment 2 compares the proposed rates to the current rates for service levels that represent
a majority of the subscribers in the City. The proposed rates would be effective July 1, 2014.
Page 2 of 4
Competitiveness of Dublin Rates with Neighboring Agencies
As shown in Attachment 3, the proposed City of Dublin rates remain very competitive compared
to rates charged for similar services in surrounding communities. In all cases, Dublin's services
are at least comparable, and are often better than the survey cities. For example, Pleasanton
does not offer any bulky waste pick -ups, and Livermore and San Ramon charge extra for many
items, such as electronic waste and appliances, which AVI will pick up at no additional cost for
Dublin residents. Therefore, the City of Dublin customers have more services include within the
base cost of services. For most rate categories, the proposed City of Dublin rates are similar
and in nearly all cases below the average of the Tri- Valley agencies surveyed.
Annual Fee for Minimum Residential Garbage Service
The City Council will need to establish the annual fee, which is collected with the property tax for
residential properties, separately from the rates for other levels of service. The proposed fee for
basic residential service for Fiscal Year 2014 -2015 is $253.20, which is collected in two
installments on the property tax bill. The proposed annual cost equates to $21.10 per month or a
$0.79 per month increase over the rate levied in Fiscal Year 2013 -2014. This base rate includes
$0.35 per month, which is collected for the purpose of funding the cost associated with
collection of the property tax bill. These funds are not paid to AVI, but are retained by the City to
offset the administrative cost in preparing the tax roll. In addition, the cost of collection and
delinquencies for the basic service are expected to be covered from the following sources: prior
year fund balance; penalties and prior year taxes collected by the County Tax Collector; and
interest on funds held prior to payment to the Company.
Historical Annual Fee for Minimum Garbage Service Collected with Property Tax Bill
2012/13 2013/14 Proposed
2014/15
$234.12 $243.72 $253.20
Staff recommends that the City Council adopt the Resolution establishing the Fiscal Year 2014-
2015 solid- waste - collection rates (Attachment 4) and adopt the Resolution establishing the
annual assessment for the required minimum level of garbage service (Attachment 5).
StopWaste Benchmark Information Fee
Effective for Fiscal Year 2014 -2015, the Alameda County Waste Management Authority
(StopWaste) has adopted and is asserting that all jurisdictions within the County must collect a
Benchmark Information Fee, which is designed to fund StopWaste's development of
comparative programmatic solid waste data for County residents. The funding will be used to
produce an Annual Recycling Report for residents within the Dublin community. The amount
assessed by StopWaste is $1.85 per residential account for Fiscal Year 2014 -2015. The City is
required to pass this amount through to ratepayers within the City of Dublin. Thus, the total
assessed amount for Fiscal Year 2014 -2015 will be $255.05, or a monthly amount of $21.25
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
A notice was placed in the Tri - Valley Times on June 7, 2014 and June 14, 2014, notifying the
community of the City Council's consideration of the proposed rates.
ATTACHMENTS: 1. Methodology Used For Fiscal Year 2014 -2015 Rate Adjustment
2. Proposed vs. Current Rates
Page 3 of 4
3. Tri- Valley Rate Comparison
4. Resolution Amending the Schedule of Service Rates for
Integrated Solid Waste Services
5. Resolution Approving and Establishing the Collection of
Minimum Residential Garbage and Recycling Service Fees For
Fiscal Year 2014 -2015
Page 4 of 4
METHODOLOGY USED FOR FISCAL YEAR 2014 -2015 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 17, 2014
Prepared By: Roger Bradley, Assistant to the City Manager
How Adjustment Factors Are Applied to Elements That Comprise Total Compensation
The Agreement with AVI, as structured with the Company, initially provided a lump sum figure
to provide all services in the Agreement. The initial rates were established to generate the
annual revenue based on the initial level of customers. As new customers are added, the
Company also receives revenue for those services. In accordance with section 5.14 of the
Agreement, the Company retains any compensation in excess of what is calculated. If actual
compensation is less than calculated, the Company is not entitled to any additional revenues.
Annually, there is a process established where a revised total compensation figure is
developed. This calculation takes into consideration changes in the number of accounts
serviced as well as adjustments to four elements. The Agreement divides compensation
provided to AVI into the following five Elements-
1 . Collection Compensation Element
2. Commercial Recycling Incentive Element
3. Disposal Compensation Element
4. Container Compensation Element
5. Fee Compensation Element
1. Methodology for Adiusting Rates to Reflect Changes In Collection Costs
The Agreement with AVI contains a very detailed methodology for incorporating economic
changes into the annual rate adjustments. Specifically, two calculations are made as part of a
larger formula. The first is the Refuse Rate Index Adjustment (RRI) and the second an
Annual Growth (AG) factor. On July 1, 2014, the agreement provides for an annual
adjustment to Collection Compensation. The Agreement also details the time period to be
used in making the annual adjustments.
Steps Required to Calculate the RRI Factor
The weighted RRI factor cannot exceed 10 %, and it is calculated based on the weighted
percentage change in specific indices multiplied by the costs associated with key company
expenses. The following tables provide a summary description of how these factors are
interrelated:
STEP 1: INDICES USED IN RRI CALCULATION
Operating Cost Category
Index Used
% Index Change @
(To Produce A Weighted Adjustment)
12/31/2013
LABOR
Labor - Teamsters Union Local 70 Contract
2.63%
VEHICLE REPLACEMENT
Transportation Equipment -Truck & Bus Bodies
0.75%
Sold Separately w u 141301)
VEHICLE MAINTENANCE
Machinery & Equipment- Parts, Attachments
-0.75%
and Accessories (wpu11440378)
ALL OTHER
Consumer Price Index - All Urban Consumers.
San Francisco - Oakland -San Jose, CA
2.24%
(cuura422sa0)
1 ATTACHMENT 1
METHODOLOGY USED FOR FISCAL YEAR 2014 -2015 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 17, 2014
Prepared By: Roger Bradley, Assistant to the City Manager
The Company provides the City with their expenditures in each of these areas over Calendar
Year 2013. These costs are AVI expenses and exclude disposal costs or fees paid to the
City. The total costs for the year are used to determine the weighting to be applied for each of
the indices. The following table shows the actual weighting used in the FY 2013 -2014
calculation.
STEP 2: RRI WEIGHTING FACTOR BASED ON RELATIONSHIP TO TOTAL COSTS
Operating Cost Category AVI $ % Total Expenses
reported (Weighting Factor)
LABOR $2,815,315 41.95%
VEHICLE REPLACEMENT $441,780 6.58%
VEHICLE MAINTENANCE $1,348,226 20.09%
ALL OTHER $2,105,820 31.38%
TOTAL $6,711,141 100%
As mentioned earlier, these factors are applied on a weighted basis. The index factor for
each cost category is multiplied by the weighting factor. The result will produce the RRI,
which per the agreement cannot exceed 10 %. The following table shows the FY 2013 -2014
results:
STEP 3: RRI CALCULATION (CANNOT EXCEED 10 %)
[Index Change multiplied By Weighting Factor]
Operating Cost Category
% Index
% Total
RRI
Change @
Expenses
12/31/2013
(Weighting
Index Change
Factor)
x
Weighting Factor
LABOR
2.63%
41.95%
1.10%
VEHICLE REPLACEMENT
0.75%
6.58%
0.05%
VEHICLE MAINTENANCE
-0.75%
20.09%
-0.15%
ALL OTHER
2.24%
31.38%
0.70%
TOTAL
1.70%
Steps Required to Calculate the Annual Growth (AG) Factor
The Annual Growth factor uses a formula that compares revenue at two points in time. The
"Beginning Calculated Revenue" equals the current rates multiplied by the census of January
2013. This is compared to the "Ending Calculated Revenue ". The Ending Calculated
Revenue is equal to the current rates multiplied by the December 2013 number of accounts
served. The adjustment reflects increases in the number of billed units served. The
methodology is relatively straight forward. The Agreement with AVI included an exhibit which
2 ATTACHMENT 1
METHODOLOGY USED FOR FISCAL YEAR 2014 -2015 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 17, 2014
Prepared By: Roger Bradley, Assistant to the City Manager
lists various service events. For example, it included the number of single family basic service
units, number of commercial bins by size, and frequency of service, etc. These are then
multiplied by the appropriate monthly rate. Residential service is a bundled rate for recycling
and garbage and, therefore, recycling is not included in the calculation. Moreover, each
single family unit is calculated at the Basic Rate regardless of whether they may have
multiple recycling or green waste bins. For the purpose of calculating growth, commercial
recycling bins are considered to have the same rate as commercial garbage bins with the
increase in bins from year to year factored within this formula.
For the FY 2014 -2015 adjustment, the Agreement provides for the calculation to be done
based on the actual collection census data as of January 2013 and as of December 2013.
The rates used for this comparison are the rates in effect on July 1, 2013.
The FY 2013 -2014 calculation showed that the "Beginning Calculated Revenue ", or the
revenue collected by AVI for all services provided for that month, based on the January 2013
census was $1,130,339 and the "Ending Calculated Revenue" based on the December 2013
census was $1,180,296. This results in a FY 2013 -2014 Annual Growth Factor of 4.42 %.
[$1,180,296 - $1,130,339 = $49,957; $49,957/$1,130,339 = 0.0442]
Application of RRI and AG to Collection Compensation Element
The FY 2013 -2014 Collection Compensation Element was $6,307,559. In accordance with
the Agreement, this amount is first adjusted by the Annual AG Factor [6,307,559 * (1 +.0442)
_ $6,586,331] and then that total is escalated by the RRI factor. [$6,586,353 * (1 + .017) _
$6,698,3211. This amount then flows into the projected total compensation shown in Section
6 of this report.
2. Methodology for Adjusting Commercial Recycling Compensation
The City has agreed to provide a compensation amount to AVI for the City's Commercial
Recycling Program. This amount is escalated each year by the RRI factor, which is
calculated as described above, and the growth in commercial recycling tonnage.
The commercial recycling growth is calculated based on the total tonnage at the end of each
calendar year over the total tonnage for the previous. For Calendar Year 2012, the total
recycling tons collected was 2,022.95. In 2013, AVI collected 2,183.44. This results in an
increase of 7.93% (2,183.44 — 2,022.95 = 160.49; 160.49 / 2,022.95 = 0.0793). Thus, the
Commercial Recycling Growth Factor is 7.93 %, which is added to the RRI factor with the
combination of the factors used to inflate the previous year's Commercial Recycling Program
compensation amount (0.0793 + 0.0170 = 0.0963; $317,515 * 0.0963 = $30,588; $317,515 +
$30,588 = $348,103). This amount then flows into the projected total compensation shown in
Section 6 of this report.
3 ATTACHMENT 1
METHODOLOGY USED FOR FISCAL YEAR 2014 -2015 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 17, 2014
Prepared By: Roger Bradley, Assistant to the City Manager
Commercial Recycling Compensation Continued
AVI Commercial Recycling Compensation for FY 2014 -2015
Year
Commercial
Recycling
RRI
Factor
Recycling Compensation Element
AVI Comp
Effective
Date
Tons
Growth
2005
1418
Base Year
$150,000
2006
1454
2.55%
3.60%
$159,225
2007
1832
25.94%
2.89%
$205,130
7/1/2008
2008
2097
14.53%
5.00%
$245,189
7/1/2009
2009
1990
0.00%
5.74%
$259,263
7/1/2010
2010
2082
4.65%
3.87%
$281,344
7/1/2011
2011
1,875
0.00%
2.91%
$289,531
7/1/2012
2012
2023
7.97%
1.80%
$317,515
7/1/2013
2013
2183
7.93%
1 1.70%
$348,103
7/1/2014
3. Methodoloav for Adiustina Rates to Reflect Chanaes in Landfill / Disposal Costs
Landfill disposal costs are established under a separate agreement between the City of
Dublin and Waste Management, Inc. AVI is required to use the disposal facility designated by
the City. AVI makes the payments for disposal costs and pays the price negotiated by the
City under the separate agreement with Waste Management. Since these are expenses
incurred by AVI, these costs must also be considered in setting the rates. The landfill
component has the following two factors that impact the rates: 1) Tip Fee Factor, and 2)
Annual Tonnage Factor.
Approved Tip Fee(ATF) Factor
In FY 2014 -2015, the cost per ton for landfill fees will increase by $0.53 per ton. The increase
comes from two separate categories: increases in governmental regulatory fees and
increases as provided in the Disposal Agreement with Waste Management. The increase in
regulatory fees is $0.07 per ton. The increase as provided in the disposal agreement with
Waste Management is $0.46 per ton. Therefore, the total disposal cost for FY 2013 -2014 will
be $35.03 per ton. Of this amount, $19.43 (56% of the per ton fee) is related to regulatory
fees and $15.70 reflects the portion paid to Waste Management for landfill services.
The portion paid to Waste Management can increase only as provided in a Disposal
Agreement between the City and Waste Management. The regulatory fees are levied by
other agencies such as StopWaste.Org; County Local Enforcement Authority; California
Department of Resources Recycling and Recovery; Household Hazardous Waste Fees;
4 ATTACHMENT 1
METHODOLOGY USED FOR FISCAL YEAR 2014 -2015 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 17, 2014
Prepared By: Roger Bradley, Assistant to the City Manager
County Business License; etc. This results in an ATF Factor of 1.54 %. [2013 Rate =
$35.03 /ton and 2013 Rate = $34.02 /ton 4 $35.03 — 34.50 = 0.53; 0.53 / 34.50 = 0.0154].
Annual Tonnage (AT) Factor
The tonnage increase for the FY 2013 -2014 adjustment is based on disposal reports for the
period January 1, 2013 — December 31, 2013 and is the summation of the monthly tonnages
over this period. This amount is then compared against the previous year's disposal tonnage.
The total disposal in 2013 was 24,253 tons, and in 2012, it was 24,326 tons. This results in
an AT Factor of - 0.30 %. [24,326 — 24,326 = -73; -73 / 24,326 = - 0.0030].
Application of ATF and AT Factors to Disposal Compensation Element
The Landfill Compensation Element was $839,287 in 2013. In accordance with the
Agreement, this amount is first adjusted by the Annual AT Factor [($839,287 * - 0.0030) +
$839,287 = $836,769] and then that total is escalated by the ATF factor. [($836,769 * 0.0154)
+ 836,769 = $849,655]. This amount then flows into the projected total compensation shown
in Section 6 of this report.
4. Methodology Addressing Container Compensation Element
This element represents the amortized cost of carts and bins over the life of the agreement.
The allowed amount is modified by the AG factor. As noted above, this factor was calculated
at 4.42% for the FY 2013 -2014 adjustment. For the FY 2013 -2014 adjustment, the amount
designated for the Container Element was $199,856. Adjusting this amount by the AG Factor,
there will be an $8,834 increase in the calculated amount resulting in $208,690 to be
recovered from the rates in FY 2013 -2014. [$199,856 * (1 + .0442) = 208,690].
5. Methodology Addressing Fee Compensation Element
As part of the Agreement with the City of Dublin, AVI is required to remit franchise taxes and
certain fees to the City of Dublin based on a percentage of its revenue. Therefore, as the
company rates go up, the Fee Element must also be adjusted in order to recognize the fees
to be paid on the new revenue.
The Fee Compensation Element shall equal:
1. (Collection + Commercial Recycling Element + Disposal + Container Elements) _
"base compensation"
2. "base compensation" is divided by (one (1) minus the "Current Fee Percentage ")
[Where the "Current Fee Percentage" = 23.35 %]
3. subtract "base compensation" from the obtained value
For FY 2013 -2014, the Fee Compensation Element Calculation is as follows:
(6,698,321 + 348,103 + 849,655 + 208,690) _ $8,104,769 (base compensation)
$8,104,769 / (1- 23.35 %) _ $8,104,769 / (76.65 %)
$8,104,769 / 76.65% _ $10,573,736
5 ATTACHMENT 1
METHODOLOGY USED FOR FISCAL YEAR 2014 -2015 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 17, 2014
Prepared By: Roger Bradley, Assistant to the City Manager
For FY 2014 -2015, the calculated fees payable to the City are:
$10,573,736 — $8,104,769 = $2,468,967
The adjusted total compensation for the Fee Element is shown in Section 6 below.
6. City Process of Developing Rates Projected to Meet Total Compensation
As discussed above, certain adjustment factors are applied to each area. The starting point is
the base compensation from the previous agreement year as required under the Agreement.
The adjustment methodology is shown in the table below. As the table shows, the Fiscal Year
2014 -2015 rate adjustment process results in the need to establish rates at a level expected
to generate $10,573,736 in revenue. This amount is $574,758 more than the compensation
generated as part of the rate adjustment for Fiscal Year 2013 -2014, i.e., the previous year.
Prior to establishing the compensation that will be generated from the rates, an adjustment is
made for grant revenues or other agreed upon amounts reducing operating costs. The
amount of revenue required from the rates is partially offset by one item: a $48,875 agreed
upon amount to reduce the cost of collection services for the Dublin Unified School District;
therefore, $48,875 is credited against required revenue in FY 2014 -2015.
The final step in developing the rates is to test the total annual expected revenue to the
Company, when the rates are increased by different amounts. It is necessary for the
adjustment to be at a level so that the total annual projected compensation to the Company
will equal $10,573,736. The calculation for Fiscal Year 2014 -2015 is performed using the
customer subscription figures as of December 2013.
Staff has determined that no more than a 3.91% rate increase to residential, commercial,
drop box, and other service categories will generate the required revenue. It is not possible to
exactly match the targeted annual revenue given the various subscription levels and fees.
The test calculation shows that when the grant funds and agreed upon cost reductions are
added to the new rates that the total projected compensation is $10,573,860. An additional
cost of $5,085 was included in the rate compensation model to offset costs in the timing of
landfill fee increases, which have been paid by AVI and were not included in the FY 2013-
2014 rate model.
6 ATTACHMENT 1
METHODOLOGY USED FOR FISCAL YEAR 2014 -2015 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 17, 2014
Prepared By: Roger Bradley, Assistant to the City Manager
Historical Comparison of Compensation Elements FY 2012 -2013 — FY 2014 -2015
Compensation
Element
2012/2013
Comp
2013/2014
Comp
Absolute
Change
Percent
Change
2014/2015
Proposed
Comp
Absolute
Change
Percent
Change
Collection
$6,196,030
$6,307,559
$111,529
1.80%
$6,698,321
$390,762
6.20%
Commercial Recycling
$289,531
$317,515
$27,984
9.67%
$348,103
$30,588
9.63%
Disposal
$785,216
$839,287
$54,071
6.89%
$849,655
$10,368
1.24%
Container
$199,856
$199,856
$0
0.00%
$208,690
$8,834
4.42%
Fee
$2,275,790
$7,664,217
$58,971
2.59%
$8,104,769
$134,206
5.57%
TOTAL
$9,746,423
$9,998,978
$252,555
2.59%
$10,573,736
$574,758
5.75%
7 ATTACHMENT 1
(Selected Service Levels Representing Most Common Subscriptions)
COMPARISON OF SELECTED RATES
Current (2013/14) vs Proposed (2014/15)
Sample rate categories represent 100% of residential customers
Commercial - Monthly Rates
32 Gallon Cart
$23.04
$23.93
Proposed
3.86%
64 Gallon Cart
$42.29
Increase over
$1.64
Current
Proposed
2013/2014
Residential - Monthly Rates
Rate
2014/2015
$ %
Minimum Residential (32) Gallon
$20.31
$21.10
$0.79 3.89%
64 Gallon Residential
$37.31
$38.75
$1.44 3.86%
65 Gallon Residential
$54.30
$56.40
$2.10 3.87%
Sample rate categories represent 100% of residential customers
Commercial - Monthly Rates
32 Gallon Cart
$23.04
$23.93
$0.89
3.86%
64 Gallon Cart
$42.29
$43.93
$1.64
3.88%
96 Gallon Cart
$61.52
$63.90
$2.38
3.87%
1 Yard - 1 time / wk
$98.54
$102.35
$3.81
3.87%
2 Yard - 1 time / wk
$197.08
$204.70
$7.62
3.87%
3 Yard - 1 time / wk
$295.62
$307.05
$11.43
3.87%
3 Yard - 2 times / wk
$615.76
$639.57
$23.81
3.87%
4 Yard - 1 Time / wk
$394.16
$409.40
$15.24
3.87%
4 Yards - 2 times / wk
$812.84
$844.27
$31.43
3.87%
Sample rate categories represent 76% of
commercial customers
Dron Box - Rates Per Service
20 Yard Loose $554.60 $576.00 $21.40 3.86%
30 Yard Loose $831.90 $864.00 $32.10 3.86%
40 Yard Loose $1,109.20 $1,152.00 $42.80 3.86%
Represents 85% of 2010 non - compacted Drop Box Subscriptions
30 Yard
Compacted $1,663.80
$1,728.00 $64.20
Represents 41 % of the 2011 compacted Drop Box Subscriptions
3.86%
Handy Hauler Available To Residents $128.93 $133.92 $4.99 3.87%
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RESOLUTION NO. XX - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
AMENDING THE SCHEDULE OF SERVICE RATES
FOR INTEGRATED SOLID WASTE SERVICES
WHEREAS, the City of Dublin executed a Collection Service Agreement with
Amador Valley Industries (AVI) on January 12, 2005; and
WHEREAS, the Agreement requires the City Council to adopt a rate schedule,
which is estimated to produce a specified revenue amount as identified in the
Agreement; and
WHEREAS, the City Council adopted the initial rate schedule with Resolution 68-
05 at a noticed public hearing on May 3, 2005 and the Agreement provides that the City
Council is responsible for establishing all rates; and
WHEREAS, the Agreement with AVI provides for an adjustment to the rates each
July 1 st in accordance with specified formulas; and
WHEREAS, the City has calculated the required rate adjustment necessary to
generate the agreed to compensation and applied not more than a 4.0% adjustment to
the residential, commercial, roll -off, construction and demolition debris, and other
collection service rates; and
WHEREAS, on June 17, 2014, the City Council conducted a noticed public
hearing prior to the adoption of the new rate schedule.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby adopt the Rate Schedule attached hereto, marked Exhibit A and by
reference made a part hereof.
BE IT FURTHER RESOLVED that, while AVI may not charge a rate for these
services in excess of the established rates, nothing shall prohibit AVI from charging a
rate less than the established amount.
BE IT FURTHER RESOLVED that, upon the effective date, July 1, 2014, this
resolution shall supersede all previous resolutions adopting rates for solid waste
services, and the rates adopted by this resolution shall continue from year to year.
PASSED, APPROVED AND ADOPTED this 17th day of June, 2014, by the
following vote:
ATTACHMENT 4
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
2014/2015 PROPOSED ADJUSTMENT TO GARBAGE COMPANY RATES
Affected Parcels
Chapter 5.32 of the Dublin Municipal Code requires for the protection of the health safety and welfare of the community that all parcels obtain minimum
weekly garbage service. Amador Valley Industries, Inc. is the authorized garbage collection and disposal firm operating within the City. The agreement
between the City of Dublin and Amador Valley Industries, Inc. provides that the City shall adopt a rate schedule which is estimated to allow the Company to
achieve a fixed amount of annual revenue. Therefore, the adoption of these fees will affect all parcel owners. Rates are effective July 1, 2014.
Basis of Fees
The City has negotiated a multi -year agreement with Amador Valley Industries, Inc. The Company may request a change in rates based upon a formula
which includes: changes in the Refuse Rate Index; Increased Regulatory Fees; and changes in the total tons delivered to the Landfill. The additional costs of
each of these components has been allocated to the three classes of service: Residential; Commercial Bin Service; and Drop Box /Compactor.
RESIDENTIAL RATES
Company Minimum Residential Collection Rate: Applies separately to each single family unit as well as each unit within a duplex or other attached
housing, which receives individual garbage collection services. The rate applies to the initial 32 gallons of garbage capacity, including once per week
collection and disposal; Weekly Curbside Residential Recycling; and Weekly Curbside Green Waste Recycling Large Item Collection Service; and access to
an Annual HHW drop -off event. All containers are provided by the Company.
Minimum Monthly Rate : $ 21.10 (Rate includes $0.35 retained by City for preparing tax roll/ collection.)
Residents may select a larger garbage container for an additional fee which is shown below:
64 Gallon Garbage Container: Minimum Cost Plus $17.65 per month (Total = $ 38.75 per month)
96 Gallon Garbage Container: Minimum Cost Plus $35.30 per month (Total = $ 56.40 per month)
Residents may request a second garbage container which will be charged at the same rate as a first container based on the size
Second Container: requested.
Additional Large Item Collection: Residents may request additional large item collection services for a fee of : $13.87 per Cubic Yarc
Commercial Can Service: Offered at locations unable to accommodate a commercial bin or with volumes deemed insufficient to utilize a commercial bin.
Monthly rate includes bin rental and once per week collection and disposal.
32 Gallon Container: $23.93 64 Gallon Container: $43.93 96 Gallon Container: $63.90
Commercial Bin Service Rates
Rates shown on the following page are monthly rates based upon bin size and frequency of service. Rates include collection, disposal, and
bin rental.
Rate Resolution Exhibit A
Size # Times
Size
# Times
Relocation of Drop Box
$79.15
# Yards Per Wk
Base Monthly Rate # Yards
Per Wk
Base Monthly Rate
1
1 $102.35
4
1
$409.40
1
2 $230.17
4
2
$844.27
1
3 $357.99
4
3
$1,279.14
1
4 $485.81
4
4
$1,714.01
1
5 $613.63
4
5
$2,148.88
1
6 $741.45
4
6
$2,583.75
2
1 $204.70
6
1
$614.10
2
2 $434.87
6
2
$1,253.67
2
3 $665.04
6
3
$1,893.24
2
4 $895.21
6
4
$2,532.81
2
5 $1,125.38
6
5
$3,172.38
2
6 $1,355.55
6
6
$3,811.95
3
1 $307.05
7
1
$716.45
3
2 $639.57
7
2
$1,458.37
3
3 $972.09
7
3
$2,200.29
3
4 $1,304.61
7
4
$2,942.21
3
5 $1,637.13
7
5
$3,684.13
3
6 $1,969.65
7
6
$4,426.05
Organic material is charged at 50% of the Commercial Service
rate less the
benchmark fee.
OTHER COMMERCIAL SERVICES: Rates for additional requested services.
Container Push:
$ 9.31
Lock & Key:
$ 5.59
Excess Waste (Cu. Yd):
$ 30.56 per Cubic Yard
Excess Cart Exchange:
$ 9.31
Excess Bin Exchange:
$ 37.25
Excess Bin Cleaning:
$ 46.53
SMALL COMPACTOR SERVICE: Rates for small compactors serviced as a commercial account on a regular route shall be billed by container size at the
rate of two times the stated rate above for loose garbage.
HANDY HAULER:- One -time placement and collection of a 4
cubic yard bin, including one week container rental filled no higher
than water level: $133.92
Additional Bin Rental Per Week: $30.95 Per Week Cost For Additional Dump: $97.09 Per Pick -up
Excess Per Yard If Filled Above Water Level $30.56 Per Cubic Yard
DROP BOX / COMPACTOR RATES: Cost shown is on a per pick -up basis and is based upon the load not exceeding water level (Excess is charged the
same rate). Additional Miscellaneous charges may also apply.
Rate Per Cubic Yard: Non- Compacted: $28.80 Compacted: $57.60
Organic material is charged at 50% of the non - compacted or compacted rate as appropriate.
MISCELLANEOUS DROP BOX CHARGES
Relocation of Drop Box
$79.15
Per Request
Weekly Drop Box Container Rental - After 1 st Week
$30.95
Per Week
Cancel Auto Pick -up Without Notice
$99.72
Per Event
Handy Hauler Extra Week Rental
$30.95
Per Week
Standby Time
$129.96
Per Hour
Rate Resolution Exhibit A
CONSTRUCTION & DEMOLITION (C &D) DEBRIS BOX SERVICES
C &D Debris Box Service: Costs shown are on a per pick -up basis
Material Type Cubic Yards Rate
Concrete & Asphalt
Clean 6 $397.39
Mixed 6 $475.68
Cardboard
Clean
20 $264.80
Clean
30 $397.20
Clean
40 $529.60
Dirt
Clean 6 $397.23
Mixed 6 $475.68
Drywall
Clean 20 $634.24
Wood
Clean 20 $264.85
Clean 30 $397.26
Clean 40 $529.69
Material Type cubic Yards Rate
Mixed C &D
Mixed
4 (1/2 Full)
$52.00
Mixed
4
$104.00
Mixed
6 (1/2 Full)
$78.00
Mixed
6
$156.00
Mixed
7 (1/2 Full)
$91.00
Mixed
7
$182.00
Mixed
15
$410.70
Mixed
20
$547.60
Mixed
30
$821.40
Mixed
40
$1,095.20
Metal
Metal 20 $309.08
Metal 30 $353.24
Metal 40 $441.54
Stucco
Clean 6 $397.39
Mixed 6 $475.68
Rate Resolution Exhibit A
RESOLUTION NO. XX - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
APPROVING AND ESTABLISHING THE COLLECTION OF MINIMUM
RESIDENTIAL GARBAGE AND RECYCLING SERVICE FEES FOR FISCAL
YEAR 2014 -2015
WHEREAS, the City of Dublin is mandated by the State of California, under AB
939, to reduce the amount of solid waste going into the landfill, and
WHEREAS, through the Mandatory Garbage Subscription Ordinance and other
means, the City of Dublin is taking a proactive stance to meet the State Mandated
Goals; and
WHEREAS, the goal of the Mandatory Garbage Subscription Ordinance is to
protect the health and welfare of the community, to provide recycling services to all
residential property owners, and to equally share the costs of these programs by
mandating that every residence contributes towards the cost of the service made
available; and
WHEREAS, minimum service includes service described in the current
Agreement with the franchised waste hauler, Amador Valley Industries (AVI); and
WHEREAS, in accordance with California Constitution Article XIII C (Proposition
218) Section 6 (2), the City provided written notice to all affected property owners on
March 18, 2005 prior to adopting the Fiscal Year 2005 -2006 rate structure which
included a provision for future increases based on changes in specified indices as
outlined in the agreement with AVI; and
WHEREAS, the City Council has considered this action as part of a noticed
public hearing on June 17, 2014, and
WHEREAS, on June 20, 2012, the Alameda County Waste Management
Authority (ACWMA) adopted Resolution #WMA 2012 -06 creating a Benchmark
Information Service Fee (FEE), which is designed to generate revenue to be used to
provide residents with generalized programmatic solid waste data to determine how well
their recycling efforts compare vis -a -vis their neighbors, and
WHEREAS, the City of Dublin contends that the ACWMA does not have the legal
authority to require that the City and its hauler collect the FEE on behalf of the ACWMA;
and
ATTACHMENT 5
1
WHEREAS, the ACWMA believes that it does have the legal authority to require
that the City and its hauler collect the FEE; and
WHEREAS, in order to avoid litigation, the City agreed, in exchange for certain
commitments from ACWMA, to collect the FEE from Fiscal Year 2013 -2014 through
Fiscal Year 2015 -2016; and
WHEREAS, following a noticed public hearing held June 17, 2014, the City
desires to include the FEE within the assessment for minimal residential service rates
for Fiscal Year 2014 -2015; and
NOW, THEREFORE, BE IT RESOLVED that, the City Council of the City of
Dublin does hereby approve and establish the collection of minimum residential
services fees by the City on the property tax bill as shown in Exhibit A, which is attached
hereto and hereby incorporated by reference.
BE IT FURTHER RESOLVED that City Staff are hereby authorized to undertake
all administrative tasks to implement the assessments, including, but not limited to an
agreement with Alameda County for collection, which may provide payment to Alameda
County of its reasonable costs of collection not to exceed 1.7% of the total amount
levied.
PASSED, APPROVED AND ADOPTED this 17th day of June, 2014, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
2
Mayor
City of Dublin
RESIDENTIAL MINIMUM GARBAGE / RECYCLING SERVICES
(Collected With Residential Property Tax Bills)
Basis of Fees
The City has negotiated a multi -year agreement with Amador Valley Industries (AVI)
requiring a rate adjustment to the residential minimum garbage /recycling services
collected with the property tax bills. The current annual fee of $243.72 per year will
increase $9.48 for a total of $253.20 for Fiscal Year 2014 -2015. The annual assessment
equates to a monthly increase of $0.79, from $20.31 to $21.10. The Agreement with the
AVI provides for annual adjustments to the rates based upon annual changes in five
separate indices, three of which are maintained by the Bureau of Labor Statistics
(Refuse Rate Index), plus pass- through disposal costs. The five indices account for cost
changes in the following categories: growth in services; labor; vehicle replacement;
vehicle maintenance, and all other costs.
In order to determine the fee, the City estimates the total revenue required to pay the
Garbage Company for the Minimum Service to all residential units that are eligible to
use the service, according to the terms of the agreement with AVI. The specific factors
considered in this calculation include the following components: the residential rate for
Minimum Service; estimated number of housing units affected by the fee; costs
associated with the collection of the fee as part of the Property Tax Bill; estimated
delinquencies; estimated revenues from late payments and interest earnings; and funds
available from collections in a prior year.
Additionally, the fee includes an amount assessed on all ratepayers within the City of
Dublin by the Alameda County Waste Management Authority for its Benchmark
Information Services Annual Report in the amount of $1.85 for Fiscal Year 2014 -2015.
The City is required to pass this amount through to ratepayers within the City of Dublin.
Thus, the total assessed amount for Fiscal Year 2014 -2015 will be 255.05, or a monthly
amount of $21.25.
Affected Parcels
Chapter 5.32 of the Dublin Municipal Code requires the protection of the health, safety,
and welfare of the community by requiring that all parcels obtain minimum weekly
garbage service. Residential housing units are billed for the cost of Minimum Garbage
Service, which is included with the annual property tax bill. This fee only applies to
residential units which have individual garbage containers and are not serviced by
central bins. This does include duplexes and other attached housing types, which
receive individual service.
Households subject to this fee, which only receive Minimum Service, will not be billed by
the Garbage Company. Amador Valley industries will bill customers each quarter for
additional services, if a household selects weekly garbage collection of a container
larger than the 32- gallon container included in the Minimum Service Level.
Exhibit A
3
Services Provided By the Fee
Minimum service includes weekly curbside collection of: one 32 gallon garbage
container; up to two 96 gallon organic waste carts; up to two 96 gallon recycling carts;
used oil and filters; an annual household hazardous waste drop off event; and three on-
call bulky waste pick -ups per year.
Amount of the Fee
The annual amount of the assessment includes the cost of collection as well as the cost
of services over the entire year. The City makes the payment to Amador Valley
Industries based upon the current rate allowed for Minimum Residential Service.
TYPE OF HOUSING UNIT
Each Single Family Residence
Each Condominium / Townhouse Unit
Each Duplex (2 Units)
Each Duplex (5 or More Units)
4
ANNUAL FEE
$ 255.05
$ 255.05
$ 510.10
$255.05 times the
number of units