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HomeMy WebLinkAbout8.2 Clean Air ConsortiumCI'TY CLERK" AGENDA STATEMENT CZTY COUNCZL MEETZNG DATE: November 2003 SUBJECT: Approval of the Clean Air Consortium Checklist for the Reduction of Ozone Producing Emissions and Program Changes Necessary for Adoption Report Prepared by: Melissa Morton, City Engineer ATTACHMENTS: 1. Resolution approving the adoption of the Clean Air Consortium Checklist and execution of the Voluntary Agreement, together with Exhibit "A", Clean Air Consortium Checklist, Exhibit "B", Position Letter, and Exhibit "C", Voluntary Agreement 2. Comparative analysis of Checklist Measures and their relative impact on current operations 3. Cl&an Air Consortium Feedback Form RECOMMENDATION:~ FINANCIAL STATEMENT: Adopt the resolution approving the adoption of the Clean Air Consortium Checklist, authorize the Mayor to' sign the attached cover letter explaining the City's position on one of the checklist measures and execute the Voluntary Agreement. Adoption of the Clean Air Consortium Checklist would mean that certain activities in the City would not occur with the same frequency during the summer months when ozone producing emissions are highest. In addition, some increase in the cost of services may be experienced by the City if projects must be deferred due to Spare the Air Day designations occurring during the construction period. DESCRIPTION: Over the last decade, there has been an increased awareness and concern about air pollution generated by off-road mobile sources, such as lawn and garden equipment. Research has shown that equipment with small gasoline combustion engines is a major contributor to air pollution in the Bay Area and throughout the United States. For example, during the summer in the Bay Area, gasoline-powered lawn mowers create 9 tons of pollution every day. G:kAGENMISCXagst clean air checklist.doc COPIES TO: ITEM NO. Through the new initiative, Leading the Way to Attainment: The Clean Air Consortium, the Bay Area Air Quality Management District (Air District) hopes to reduce emissions and rise to the challenge of attaining clean air standards. Clean air is particularly important to people with asthmatic conditions and to children, seniors, pregnant women, and exercising adults as well. Twice in the recent past, transportation funding ($3.3 billion) has been threatened because the region does not meet the federal one- hour ozone standard2 However, the Bay Area is very close to attaining the necessary air quality standard and the Air District believes that the City of Dublin, by participating in the activities listed in the checklist to the best of its ability, can make a difference in achieving better air quality for the Bay Area. In examining the Clean Air Consortium Checklist and the potential modifications to current operations that will be necessary to comply with the intent of the Checklist, most of the City's regular maintenance will easily accommodate the changes needed to comply. It is important to note that some periodic maintenance will have to wait until the next scheduled time for completion, and landscaping, as an example, may not look as neat because regular edging had been scheduled on a Spare the Air day and had to be skipped. In addition, the checklist includes rescheduling largescale surface coating and painting projects when they fall on a Spare the Air day. The operational and cost implications of rescheduling these activities on such short notice (Spare the Air day notices are typicall3 received by 2:00 p.m. the prior day) are significant. While the materials for the improvements (pavement, paint, etc.) would not be necessary, all of the labor and equipment for the project would already be scheduled and charged to the City. Rescheduling these activities could cost the City as much as 85% of the total project cost. In an effort to find an acceptable compromise, staff proposed to Consortium staff that rather than make the commitment to reschedule these activities, staff would schedule pavement and striping projects in the spring and late fall in an effort to avoid the very hot weather that typically accompanies days wher6 high ozone emissions become prohibitive. When projects are adjacent to schools, scheduling of largescale surfacing or painting projects would also have to be coordinated with local schools to insure that activities are conducted when school is not in session, further limiting the times when these projects could occur. In discussions with a representative of the Consortium, the representative emphasized that measures on the Checklist would be attained to the best of the City's ability, but he acknowledged that some activities would be too costly for the City to reschedule (i.e. large resurfacing and painting projects) on Spare the Air days. The Checklist also commits designated personnel to respond to brief summaries on the City's attainment of the Checklist measures. The reporting form (Attachment 3) provided by the Air District is simple for Staff to prepare after a Spare the Air day has occurred. Staff recommends that the City Council adopt the resolution approving the adoption of the Clean Air Consortium Checklist, authorize the Mayor to sign the attached cover letter explaining the City's position on one of the checklist measures and execute the Voluntary Agreement. pa~2 ~' RESOLUTION NO. - 03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING ADOPTION OF THE CLEAN AIR CONSORTIUM CHECKLIST AND EXECUTION OF THE VOLUNTARY AGREEMENT AS REQUESTED BY THE BAY AREA AIR QUALITY MANAGEMENT DISTRICT WHEREAS, the Bay Area Air Quality Management District has requested the City of Dublin's participation in Leading the Way to Attainment: The Clean Air Consortium; and WHEREAS, in order to participate, the City of Dublin must comply with the Clean Air Consortium Checklist to the best of its ability and execute the Voluntary Agreement; and WHEREAS, compliance with the checklist measures will be self-monitored by City personnel and reported to the Bay Area Air Quality Management District for documentation of clean air activities on Spare the Air days; and WHEREAS, as part of the agreement, the City agrees to allow the Bay Area Air Quality Management District to list the City of Dublin as belng in compliance with, to the best of its ability, the Clean Air Consortium Checklist; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt the Clean Air Consortium Checklist, hereto attached as Exhibit "A", and approves the Voluntary Agreement, hereto attached as Exhibit "B". BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement. PASSED, APPROVED AND ADOPTED this 4th day of November, 2003. AYE S: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk G:LAGENMISCh-eso clean air checklist.doc Leading the Way to Attainment: The Clean Air Consortium Checklist Parks & Grounds Maintenance Ongoing ¢' Stop at the click, do not overfill gasoline tanks ,/ Maintain equipment, tune engines, sharpen blades, and clean'the underside of the mower deck Spare the Air Day Activities Avoid using hand-held, gas powered equipment like lawn mowers, trimmers and chain saws Use hand tools or electric equipment when possible Reschedute pai.~ting/stz, iping projects Refuel as late in the day as possible Facilities/Building Maintenance Fleets and public Works Ongoing ¢' Tightly seal all solvent containers; properly dispose of rags containing solvent waste ¢' Keep vehicles tuned up and tires proPerly inflated ¢' Avoid idling ," Stop at the click, do not overfill gasoline tanks Spare the Air Day Activities Reschedule large scale surface coating/painting projects Avoid idling Do not refuel vehicles Or wait until late in the day Reschedule vehicle painting Reschedule storage tank filling Public Information Ongoing ¢' Have material available to the public on summertime ozone pollution ¢' Encourage the use of alternative transportation, trip reduction and trip linking Spare the Air Day Activities ¢' Notify emploYees of Spare the Air days and provide employees with recommendations on how they can reduce ozone pollution (materials available from the Air District no cost) ¢' Place a Spare the Air alert on your local cable channel scroll ¢' Display signage signifying that it is a Spare the Air day ¢' Publicize your agency's participation and accomplishments 0803 CITY OF DUBLIN I00 Civic Plaza, Dublin, California 94568 Website: http://www.ci.dubtin.ca.us November 4, 2003 Scott Hagarty, Chair Bay Area Air Quality Management District 939 Ellis Street San Francisco, CA 94109 Dear Mr. Hagarty: This letter is in response to your request that the City of Dublin participate in the new initiative of the Bay Area Air Quality Management District Leading the Way to Attainment: The Clean Air Consortium. The City of Dublin is committed in making a difference in air quality that will be realized as a result of incorporating the checklist into the way we conduct business. However, it is important to understand how the City of Dublin intends to comply with one of the Checklist measures. The checklist includes rescheduling largescale surface coating and painting projects when they fall on a Spare the Air day. The operational and cost implications ofrescheduling these activities on such short notice (Spare the Air day notices are typically received by 2:00 p.m. the prior day) are significant. While the materials fpr the improvements (pavement, paint, etc.) would not be necessary, all of the labor and equipment for the project would already be scheduled and charged to the City. Rescheduling these activities could cost the City as much as 85% of the total project cost. In an effort to find an acceptable compromise, staff proposed to Consortium staff that rather than make the commitment to reschedule these activities, staff would schedule pavement and striping projects in the spring and late fall in an effort to avoid the very hot weather that typically accompanies days where high ozone emissions become prohibitive. When projects are adjac!ent to schOols, scheduling of largescale surfacing or painting projects would also have to[ be coordinated with local schools to insure that activities are conducted when school is no~, in session, further limiting the times when these projects could occur. In discussions witl~ a representative of the Consortium, the representative emphasized that measures on the Checl~ ~ist would be attained to the best of the City's ability, but he acknowledged that some activities we ~ld be too costly for the City to reschedule (i.e. large resurfacing and painting projects) on Spare !he Air days, and recommended that the City provide that feedback to the Consortium as part of )ur reporting. With that one stipulation made, the City of Dublin has adopted the Clean Air Consorti Checklist and executed the attached Voluntary Agreement. If you have any questions, please. Melissa Morton, the City Engineer at (925) 833-6635. Sincerely, Janet Lockhart Mayor of the City of Dublin lm :all Area Code (925) · City Manager 833-6650 · City Council 833-6650 · Finance 833-6640 · Public Works/Engineering 833-6630 · Parks & Community Services 833-6645 · Police 833-6670 Planning/Code Enforcement 833-6610 · Building Inspection 833-6620 · Fire Prevention Bureau 833-6606 Printed on Recycled Paper Personnel 833-6605 · Economic Development 833-6650 The Clean Air Consortium Voluntary Agreement We the undersigned public entity/agency agree to abide by the attached Clean Air Consortium checklist to the best of our ability in order to contribute our maximum resources toward reducing air pollution in the Bay Area. We the undersigned public entity/agency agree to allow the Bay Area Air Quality Management District to list our entity/agency as being in compliance with, to the best of our ability, the attached Clean Air Consortium checklist. We the undersigned public entity/agency agree to publicize our participation in The Clean Air Consortium as a part of our on-going outreach and educational efforts with the public. We the undersigned public entity/agency agree to designate personnel who will respond to brief surveys to document our clean air activities on Spare the Air days. *Spare the Air days are days on which ground level ozone air pollutants are threatening to eXceed federal health standards. Janet Lockhart, Mayor, City of Dublin Date City Manager's Office MEMORANDUM DATE: TO: FROM: SUBJEC~ September 18, 2003 Richard C. Ambrose, City Manager Joni L. Pattillo, Assistant City Manager FOLLOW-UP ON BAY AREA AIR QUALITY MANAGEMENT DISTRICT- LEADING THE WAY TO ATTAINMENT: THE CLEAN AIR CONSORTIUM In response to your request that Staff and I review the Clean Air Consortium Voluntary Agreement by September 18, 2003, with the focus of the review concentrating on the elements of any additional work and cost associated that would be required to comply with elements of this agreement, I have prepared some quick at-glance tables for your review that takes into the work that was completed by Melissa Morton, City Engineer and MCE (attached are their detailed summaries): Parks & Grounds Accomplished Operational Potential Costs Ongoing: with minimal Impacts Implications impact ,/ Stop at the click, do not Yes Minimal- Minimal- Public overfill gasoline tanks Training Memo Works staff time to Employees to develop and and Contractors distribute the about this training memo. practice ,/ Maintain equipment, tune Yes None- Current None- Current engines, sharpen blades, practice practice and clean the underside of the mower deck Accomplished Operational Potential Cost Ongoing: with minimal Impacts Implications impact Spare the Air Day Activities: ,/ Avoid using hand-held, gas No- on aesthetics Minimal- Work None- MCE powered equipment like Yes- on could be would not charge lawn mowers, trimmers and Operational rescheduled for for work that was chain saws and Cost the next regular not performed. Implications maintenance cycle. The outcome would be a less manicur4d appearance based on waiting for the next cycle. ,/ Use hand tools or electric Yes Minimal- MCE None- equipment when possible would just need to revise it scheduling on manual tasks for the Spare the Air Days. ,/ Reschedule Yes Minimal, Minimal painting/striping projects ,/ Refuel as late in the day as Yes- in the Minimal' MCE None- possible majority of cases & PacheCo have agreed to refuel in the evening. There may be rare occasions that refueling might be needed (i.e. re-fuel a small piece of equipment) Facilities/Building Maintenance Fleet and Public Works Accomplished Operational Potential Cost Ongoing: with minimal ImI; ~cts Implications impact ~" Tightly seal all solvent Yes- Current None- C wrent None- Current containers; properly dispose practice practice practice of rags containing solvent waste ,/ Keep vehicles tuned up and Yes- Current None- C rrent None- Current tires properly inflated practice practice practice Accomplished Operational Potential Cost Ongoing: with minimal Impacts Implications impact ,/ Avoid idling Yes Minimal- Minimal- Public Training Memo Works staff time to Employees to develop and and Contractors distribute the about this training memo. practice ,/ Stop at the click, do not Yes Minimal- Minimal- Public overfill gasoline tanks Training Memo Works staff time to Employees to develop and and Contractors distribute the about this training memo. practice Spare the Air Day Activities: · / Reschedule large scale No Significant- Significant- surface coating/painting Based on our Based on our projects current practice it current practice it would have would have significant significant impact, impact. ,/ Avoid idling Yes Minimal- Minimal- Public Training Memo Works staff time to Employees to develop and and Contractors distribute the about this training memo. practice ,/ Do not refuel vehicles or Yes Minimal- Minimal- Public wait until late in the day Training Memo Works staff time to Employees to develop and and Contractors distribute the about this training memo. practice ,/ Reschedule vehicle painting Yes None- None- ,/ Reschedule storage tank Yes Minimal- Order None- Same filling fuel before tanks amount of fuel are very low. purchased just the delivery would change Public Information Accomplished Operational Potential Cost Ongoing: with minimal Impacts Implications impact ,/ Have material available to Yes- Current None- Current None- Current the public on summertime practice practice practice ozone pollution 3 Accomplished Operational Potential Costs Ongoing: with minimal Impacts Implications impact ff Encourage the use of Yes- Current None- Current None- Current alternative transportation, practice practice practice trip reduction and trip linking Spare the Air Day Activities: ,r Notify emplOyees of Spare Yes- Current None- Current None- Current the Air days and provide practice practice practice employees with recommendations on how they can reduce ozone pollution (materials available from the Air District no cost) ~' Place a Spare the Air alert Yes Minimal- Staff Minimal- Staff on your local cable channel would need to time to develop scroll prepare a the standard standard message message and and notify the notify the cable cable company company. ,/ Display signage signifying Yes Minimal- Staff Minimal- Staff that it is a Spare the Air day would need to would need to prepare a prepare a standard message standard message and contact the and contact the Auto Center Auto Center v' Publicize your agency's Yes Minimal- Staff Minimal- Staff participation and would need to would need to accomplishments prepare an article prepare an article to be included in to be included in the City's annual the City's annual newsletter and newsletter and website, website. F:\9-18-03 clean air consortium cklist.doc 4 Clean Air Consortium Feedback Form Voluntary Actions taken by Cities and Counties on Spare the Air days. Agency Name: Contact Person: Phone: E-mail Spare the Air Date: Today's Date: On the Spare the Air day noted above we did the following: Avoided using hand-held, gas powered equipment (lawn mowers, leaf blowers, trimmers and chain saws) Rescheduled surface coating/painting projects Refueled vehicles as late in the day as possible Avoided idling of vehicles'~ our fleet Rescheduled storage tank filling Notified all of our employees and contractors that it was a Spare the Air day May the Air District ,C~n release the information above to the press? Please list any difficulties you encountered doing anY of the above in the space below: Please return this form within 24 hours of the Spare the Air day by e-marl or fax to (415) 749-510I. Note that the Air District may use your feedback in a post- Spare the Air day press release. THANK YOU! Any questiOns? Please contact Terry Lee, Director of Pubfic Information & Education at (415) 749-4905.