HomeMy WebLinkAbout4.5 Passatempo Pk Accept Workor
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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
April 15, 2014
Honorable Mayor and City Councilmembers
CITY CLERK
File #600 -35
Christopher L. Foss, Acting City Manager "
Acceptance of Work Passatempo Park - Contract 13 -03
Prepared by Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
On April 16, 2013, the City Council awarded Contract Number 13 -03 to Goodland Landscape,
Inc., to construct Passatempo Park (Capital Improvement Project #950009). The work done by
Goodland Landscape is now complete and ready for City Council acceptance.
FINANCIAL IMPACT:
As approved in the 2012 -2017 Capital Improvement Program, construction of the 5.1 -acre park
was funded by Public Facility Fees with a total project budget of $2,333,266 including inspection
and administration as well as costs for improvements. The costs for construction, including all
change orders, will be completed for less than the approved amount.
Total Available Construction Budget $1,710,280.00
Construction Contract including Change Orders $1,632,417.78
Estimated Remaining Contingency $ 77,862.22
RECOMMENDATION:
Staff recommends the City Council-
1) Adopt a Resolution authorizing the City Manager to accept the improvements to
Passatempo Park under Construction Contract Number 13 -03; and,
2) Authorize Staff to accept a maintenance bond in the amount of $163,241, release the
performance bond and authorize Staff to release the final retention within 35 days of filing
the Notice of Completion provided there are no claims.
v1 ,.
Submitted By l Reviewed By
Parks and Community Ser ices Director Acting Assistant City Manager
DESCRIPTION:
Page 1 of 2 ITEM NO. 4.5
On April 16, 2013, the City Council awarded Contract Number 13 -03, Passatempo Park, to
Goodland Landscape Construction Incorporated.
Work under the Contract included the construction of a 5.1 acre park including picnic areas, play
areas, restrooms as well as turf and landscaping. Staff, along with representatives from
Goodland Landscape Construction, completed a walkthrough of the project on April 4, 2014 and
found only minor punch list items that remain to be completed. Therefore, Staff is requesting
that the City Council authorize the City Manager to accept all final improvements on the project
and allow remaining punch list items to be completed as part of the one -year warranty period.
The City presently holds a performance bond in the amount of $1,554,800 to provide the
necessary security for the performance of the work involved. As the work is now complete, the
performance security requirement can be reduced, in accordance with authority contained in
Section 66499.7 of the Government Code, to an amount necessary to guarantee warranty of the
work for a one -year period following acceptance of the work. The Contractor will provide a new
maintenance bond in the amount of $163,241 which is 10% of the final contract amount, and is
sufficient to cover the one -year guarantee period.
Upon City Council acceptance of the project, Staff will file a Notice of Completion with the
Alameda County Clerk. Staff will release the remaining retention on the project 35 -days after
filing the Notice of Completion provided there are no claims.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
A copy of the Staff Report was sent to Goodland Landscape, Incorporated.
ATTACHMENTS: 1. Resolution authorizing the City Manager to accept the improvements
to Passatempo Park under Construction Contract Number 13 -03.
Page 2 of 2
RESOLUTION NO. - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
AUTHORIZING THE CITY MANAGER TO ACCEPT THE IMPROVEMENTS TO
PASSATEMPO PARK UNDER CONSTRUCTION CONTRACT 13 -03
WHEREAS, Goodland Landscape Construction, Incorporated entered into a contract with
the City of Dublin to complete the construction of 5.1 acre park in accordance with plans and
specifications on file with the City Engineer; and
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer
of the City of Dublin; and
WHEREAS, as a condition of said contract, Goodland Landscape Construction
Incorporated is required to guarantee the improvements for a period of one year following
acceptance of the work by the City of Dublin; and
WHEREAS, as improvements are now completed, and the original performance bond
security requirement can be reduced, in accordance with the authority contained in Section
66499.7 of the Government Code of the State of California, to an amount found necessary to
guarantee maintenance of the completed work for the aforesaid one -year period.
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE:
1. The improvements are completed per plans and specifications and the City Manager has the
authority to approve and accept the improvements upon completion of the remaining punch
list items subject to the aforesaid one -year guarantee; and
2. Upon approval and acceptance by the City Manager, the aforesaid performance bond
security requirement may be reduced from the amount of $1,554,800 to the amount of
$163,241 upon acceptance by Staff of the replacement maintenance bond as security for the
aforesaid one -year maintenance period; and
3. Upon approval and acceptance by the City Manager, the said original performance bond in
the amount of $1,554,800 posted in connection with the work involved in the construction of
said Facility is hereby released upon acceptance of said maintenance bond.
PASSED, APPROVED AND ADOPTED this 15th day of April, 2014, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 1