HomeMy WebLinkAbout7.5 AccptWorkFrSt1702-15File 600-35
CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 21, 2003
SUBJECT:
Acceptance of Work - Contract No. 02-15,
Fire Station 17 Improvements
Report Prepared by: Herma Lichtenstein,
Development Manager
Park
and
Facilities
ATTACHMENTS:
1. Final Change Order in the amount of $54,580
2. Resolution accepting improvements
3. Budget Change Form
RECOMMENDATION:
1. Authorize Staff to accept a maintenance bond in the amount of
$284,800 at a future date.
2. Approve Change Order in the amount of $54,580.
3. Approve Budget Change
4. Adopt resolution authorizing the City Manager to accept the
final improvements for Contract No. 02-15.
FINANCIAL STATEMENT:
Original 02/03 Project Budget:
Adjusted 03/04 Project Budget:
Project Construction Bid:
Total Change Orders to date:
Outstanding Change Orders:
Amount Over Current Project Budget:
$ 3,942,060
$ 3,035,000
($2,848,000)
($ 147,439)
($ 54,580)
($ 15,019)
A maintenance bond in the amount of $284,800 to guarantee against defects will be provided to the City.
The City currently has a $2,848,000 Performance Bond to be relinquished when the maintenance bond is
received. The City will incur facility maintenance costs and sufficient funds are available in the Fiscal-
Year 2003-04 budget to assume the maintenance of these improvements. This project is primarily funded
through Fire Impact Fees (Fund 320).
DESCRIPTION: At the October 15, 2002, the Dublin City Council awarded Contract No. 02-15, Fire
Station 17 Improvements to Blackshear Construction. Work under the Contract included construction of
the entire building and site improvements; furnishings and cabling were completed under separate
contracts or agreements. At that time the FY 2002/03 budget for the project was $3,942,060. As the bid
for the project was significantly 'less than the budget amount originally anticipated, Staff adjusted this
amount during the FY 2003/04 budget process.~ The adjustment was based on then current time frames and
potential project changes. As the project is now complete the final costs for the project have exceeded the
adjusted budget amount by $15,019 or less than one half percent of the current project budget. The final
change order amount and the budget change request is more than the five percent (5%) of the construction
COPIES TO:
G:\COUNCIL~Agenda Statements~003\l 0-21 FS 17 accept, doc
Blackshear Construction
ITEM NO.
contingency authorized under the "Change Order Procedures for Capital Improvements Projects" and
requires Council approval.
The Contractor is requesting these change orders to cover additional expenses incurred during the course
of the project. These expenses include additional labor and materials for the building construction and
include such items as added electrical and functional design changes. Staff has reviewed this information
and concurs with the proposal to pay $54,580 to the Contractor for this extra work.
At this time the Contractor is completing minor punch list items and anticipates completion for the
scheduled move in date. Staff is requesting that Council authorize the City Manager to accept all final
improvements pending these punch list items to allow the facility to be opened and operational for the
City of Dublin.
RECOMMENDATION:
Staff recommends the following actions:
1. Authorize Staff to accept a maintenance bond in the amount of $284,800 at a future date.
2. Approve Change Order in the amount of $54,580.
3. Approve Budget Change
4. Adopt resolution authorizing the City Manager to accept the final improvements for Contract
No. 02-15.
Page 2 ~~, z-
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19~~~~~~ CITY OF DUBLIN ~. 100 CIVIC PLAZA, DUBLIN, CALIFORNIA 94568 ~(925) 833-6630 ~(925) 829-9248 FAX
~~ ~ ~
~4L~eoR~~~
CONTRACT CHANGE ORDER NO. 17
PROJECT: Fire Station #17, 6200 Madigan Road PAGE 1 OF 1
TO: Blackshear Construction
AGREEMENT DATED September 30,
2002 between Blackshear Construction
and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described wark
not included in the scope of services on this contract.
NOTE: This chan~e order is not effective until anproved bv the Assistant Citv Mana~er
Description of wark to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract
price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as
equipment is actually used and no allowance will be made for idle time.
Chan~e repuested bv: The Citv of Dublin
The ]ast percentaee shown is the net accumulated increase ar decrease from the ori~inal fee in the Agreement
1. Casework Adds and Deducts
2. ASI #3, Item 5, Door Control
3. Door Hardware Change
4. Add access doors in Mechanical and Equipment Rooms
5. Extra backing at Workshop wall
6. Plywood overhang baffles in roof overhangs
7. Add reinforced concrete at dining/day room
8. Electrical changes
SUBMITTED BY:
,
~d ~ (~ ~O ~ 7~ C.3
/ ' v?~ ~ :L`' i-J
~~ erm ichtenstein Date
~& Facilities Develop. Manager
APPROVAL
hpson
orks I
We, the undersigned contractor, have given carefizl consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all
services necessary for the work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Dat~e: Octo~~6, 2003
By:
L. Blackshear
$ 1,488.00
~ 2,951.00
$ 900.00
$ 291.00
$ 109.00
$ 1,771.00
$ 564.00
$20,162.00
COST INCREASE: $28,236.00
DED BY APPROVED BY
~,
i r ~ ~ • ~~ `
e / ~ ~- G„~ f,_,.__. ~3s`~- P ~ ~~,~ ~ ~ ~~~
Date ~~ _,doni Pattillo Date
Assistant City Manager
Contractor: Blackshear Consh-uction
Title: Owner
If the Contractor does not sign acceptance of this order, his/her attention is directed to the requirements of the specifications as to
proceeding with the ordered work and filing a written protest within the time therein specified.
ATTACHMENT 1
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
DATE:
PROJECT NAME:
ClP #:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETE:
CONTRACTOR:
CONTRACT AMOUNT:
CHANGE ORDERS AS
% OF CONTRACT:
10/6/03
Fire Station #17, 6200 Madigan Road
02-15
17
83%
Blackshear Construction
$2,848,000
6%
CONTRACT CHANGE
CHANGE ORDER #01
CHANGE ORDER #02
CHANGE ORDER #03
CHANGE ORDER #04
CHANGE ORDER #05
CHANGE ORDER #06
CHANGE ORDER #07
CHANGE ORDER #08
CHANGE ORDER #09
CHANGE ORDER #10
CHANGE ORDER #11
CHANGE ORDER #12
CHANGE ORDER #13
CHANGE ORDER #14
CHANGE ORDER #15
CHANGE ORDER #16
CHANGE ORDER #17
ORDERS:
On Site Storm Drain Modification
ASI #4-Additional Fdn.Reinforcing
Off Site Storm Drain Modifications
Off Site Electrical - PG&E Line
Off Site Electrical - Across Madigan
Remedial Site Work - Field Directive
On-Site PG&E Secondary Line
Camber at Tube Steel - Apparatus
Sewer Lateral Termination
Off-Site Electrical - Add'l Sawcut
Furnish/Install 4x4DF at Tube Steel
Material & Truck: Class 11 Aggregate
ASI #3--Reinforce Walkway SW Side
Special Ridge Vent Blocks
ASI #3, 5, 6, 7, 8, & #9 Electrical
Additional Cable, delete equipment
Misc. CO #17
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
AMOUNT
4,600.00
680.00
23,927.00
41,630.00
5,608.00
2,583.00
2,305.00
966.00
1,426.00
21,430.00
1,125.00
15,952.00
926.00
1,071.00
23,132.00
78.50
28,236.00
175,675.50
$175,675.50
$3,023,675.50
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
PAYMENT #10
PAYMENT #11
PAYMENT #12
64,472.00
66,984.00
174,185.00
186,193.00
188,430.00
197,280.00
154,501.00
193,008.00
298,590.00
266,301.00
291,258.00
415,766.00
2,496,968.00
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
$ 2,496,968.00
$3,023,675.50
REMAINING BALANCE ON CONTRACT:
$526,707.50
RECOMMENDATION:
APPROVED
DENIED
APPROVED
DENIED
APPROVED
DENIED
SIGNATURE:
Supervising Dept. Head Ass't. City Manager Mayor
CITY OF DUBLIN 4. 100 civic PLAZA, DUBLIN, CALIFORNIA 94568 4. (925) 833-6630
CONTRACT CHANGE ORDER NO. 18
(925) 829-9248 FAX
PROJECT: Fire Station #17, 6200 Madigan Road
TO: Blackshear Construction
PAGE 1 OF 1
AGREEMENT DATED September 30,
2002 between Blackshear Construction
and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work
not included in the scope of services on this contract.
NOTE: This chan~e order is not effective until approved by the Assistant City Manager
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract
price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as
equipment is actually used and no allowance will be made for idle time.
Chan~e requested by: The City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
1. Added Vinyl base in Apparatus bay $ 456.00
2. Roll up door, added sensors and electrical $ 6,113.00
3. Added electrical breakers $ 767.00
4. Trim seal at apparatus bay $1,208.00
5. Raise storm junction box $ 637.00
6. Added marker boards $ 2,106.00
7. Added venting for sleep rooms $ 403.00
8. Kitchen counter adjustments $ 2,039.00
9. Added fire extinguisher, strobe, exit signs and alarm devices $ 4,536.00
10. Demo and remove unforeseen concrete debris $ 1,760.00
11. Plumbing and HVAC changes $ 2,399.00
12. Exterior signage changes $ 2,801.00
13. Changes to compressor and air dryer for exhaust system $ 2,150.00
14. Added electrical for fuel tank monitoring system $ 2,000.00
15. Miscellaneous Credits $(3,972.00)
COST INCREASE: $26,344.00
r//Her/na Vchtenstein -' Date
Par~Facilities Develop.,Manager
APPROVAL RECOMMENDED By
Lee Thompson Date
Public Works Director
APPROVED BY
Joui Pattillo Date
Assistant City Manager
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we w/Il provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all
services necessary for the work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date: October 6, 2003
By:
Benjamin L. Blackshear
Contractor: Blackshear Construction
Title: Owner
If the Contractor does not sign acceptance of this order, his/her attention is directed to the requirements of the specifications as to
proceeding with the ordered work and filing a written protest within the time therein specified.
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
DATE:
PROJECT NAME:
CIP #:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETE:
CONTRACTOR:
CONTRACT AMOUNT:
CHANGE ORDERS AS
% OF CONTRACT:
10/6/2003
Fire Station #17, 6200 Madigan Road
02-15
18
95%
Blackshear Construction
$2,848,000
7%
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01
CHANGE ORDER #02
CHANGE ORDER #03
CHANGE ORDER #04
CHANGE ORDER #05
CHANGE ORDER #06
CHANGE ORDER #07
CHANGE ORDER #08
CHANGE ORDER #09
CHANGE ORDER #10
CHANGE ORDER #11
CHANGE ORDER #12
CHANGE ORDER #13
CHANGE ORDER #14
CHANGE ORDER #15
CHANGE ORDER #16
CHANGE ORDER #17
CHANGE ORDER #17
On Site Storm Drain Modification
A. SI ~4--Additional Fdn. Reinforcing
Off Site Storm Drain Modifications
Off Site Electrical - PG&E Line
Off Site Electrical - Across Madigan
Remedial Site Work - Field Directive
On-Site PG&E Secondary Line
Camber at Tube Steel - Apparatus
Sewer Lateral Termination
Off-Site Electrical-Add'l Sawcut
Furnish/Install 4x4 DF at Tube Steel
Material & Truck: Class II Aggregate
ASI #3-Reinforce Walkway SW Side
Special Ridge Vent Blocks
ASI #3, 5, 6, 7, 8, & #9 Electrical
Additional cable, delete equipment
Misc. CO #17
Misc. CO #18
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
PAYMENT #10
PAYMENT #11
PAYMENT #12
AMOUNT
4,600.00
680.00
23,927.00
41,630.00
5,608.00
2,583.00
2,305.00
966.00
1,426.00
21,430.00
1,125.00
15,952.00
926.00
1,071.00
23,132.00
78.50
28,236.00
26,344.00
202,019.50
64,472.00
66,984.00
174,185.00
186193.00
188430.00
197280.00
154501.00
193008.00
298590.00
266 301.00
291 258.00
415 766.00
2~96,968.00
$202,019.50
$3,050,019.50
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
$ 2,496,968.00
$3,050,019.50
REMAINING BALANCE ON CONTRACT:
$553,051.50
RECOMMENDATION:
APPROVED
DENIED
APPROVED
DENIED
APPROVED
DENIED
SIGNATURE:
Supervising Dept. Head Ass't. City Manager Mayor
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
:~~~:~~~*:~:~~
ACCEPTANCE OF IMPROVEMENTS,
DUBLIN FIRE STATION #17
WHEREAS, On September 17, 2001, the City Council entered into an Agreement with,
Blackshear Construction (Contractor) at a base bid of Two Million Eight Hundred Forty Eight Thousand
Dollars ($2,848,000) to complete the improvements for the Dublin Fire Station 17 in accordance with
plans and specifications on file with the City Engineer;
WHEREAS, said improvements have been nearly completed in accordance with said
plans and specifications, and any approved modifications thereof, to the satisfaction of the City Engineer
and Head Building Official of the City of Dublin; and
WHEREAS, as a condition of said contract, Contractor is required to guarantee the
improvements far a period of one year following acceptance of the work by the said City of Dublin; and
WHEREAS, the improvements are now complete, and upon completion the original
performance bond security requirement can be reduced, in accordance with the authority contained in Section
66499.7 of the Government Code of the State of California, to an amount found necessary to guarantee
maintenance of the completed work for the aforesaid one-year period.
NOW, THEREFORE, BE IT RESOLVED the improvements are completed per plans and
specifications except for minor punch list items, and the City Manager has the authority to approve and
accept the improvements upon completion of the remaining punch list items subject to the aforesaid one-
year guarantee; and
Upon approval and acceptance by the City Manager, the aforesaid original security requirement
may be reduced from the amount of $2,848,000 to an amount of $284,800, upon acceptance by Staff of a
replacement maintenance bond for $284,800 as security for the aforesaid one-year maintenance period; and
Upon approval and acceptance by the City Manager, the original performance bond in the amount
of $284,800 posted in connection with the work involved in the construction of said project may be hereby
released upon acceptance of said maintenance bond.
PASSED, APPROVED AND ADOPTED, this 21 st day of October 2003.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMENT 2
CITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
X
__ From Unappropriated Reserves
(If Other than General Fund, Fund No -
From New Revenues
CHANGE FORM #
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Name: Improvements - Bldg $15,019
Account #: Account #: 320-93510-750-030
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
ASD/Fin Mgr
c'~,~_4},,,. ~ Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: In order to complete constrUction of Fire Station i 7 additional
funds are needed.
City Manager: Date:
Mayor:
Posted By:
H..1CC-FORMS1FORM-budget change, doc
Signature
As approved at the City Council Meeting on:
Signature
Signature
Date:
Date:
Date:
ATTACHMENT 3