HomeMy WebLinkAbout4.05 AwardBidBrn&Fes03-16File # 600-35
CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE' October 21, 2003
SUBJECT:
Award of Bid- Contract 03-16,
Street Light Pole Replacement, Phase 2
Report prePared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
Resolution
RECOMMENDATION:
FINANCIAL STATEMENT:
R Aedopt resolution awarding Contract 03-16, Street Light Pole
placement, Phase 2, to Brown & Fesler, Inc.
Construction budget for this project is $69,500. As noted in the
description below, approximately $3,000 has been earmarked for
replacement of two poles by Alameda County Public Works, the
City's Maintenance Contractor.
Bids received for Contract 03-16 are as follows:
Brown and Fesler, Inc.
Republic Electric
Sierra Signal & Lighting
Wingard Engineering
St. Francis Electric
WBE
Mike Brown Electric
T Marshall Associates
Richard Heaps Electric
Tennyson Electric
$50,312
$5O,35O
$52,060
$52,O6O
$58,710
$60,724
$67,906
$73,910
$82,460
$93,100
The cost is proposed to be paid by the Citywide Street Light
Assessment District, Fund 710.
DESCRIPTION: On September 16, 2003, the City Council authorized Staff to
advertise for bids for Contract 03-16, Street Light Pole Replacement, Phase 2. This is the second year of a
proposed six-year project to replace the old painted steel street light poles in subdivisions that were
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COPIES TO:
Bidders
ITEM NO.
constructed in the 1960's. These ungalvanized poles have deteriorated over time, and many are corroded
to the point of needing replacement.
The first phase of the project, which included 40 poles, was completed in Fiscal Year 2002-2003, and
approximately eight poles were replaced in prior years through the City's street light maintenance contract
with Alameda County. The City incurs some liability exposure fi:om the condition of these poles, and it
was recommended in the 2002-2003 Capital Improvement Program to begin replacing all of the remaining
poles.
The second phase project would also replace approximately 38 poles, using the condition assessment
conducted in 2002-2003 to identify the poles in the worst condition. The new poles installed will be
galvanized steel, which has an estimated life span of 60 years or more. The galvanized poles will reduce
ongoing maintenance costs by eliminating the need to paint the poles every five years.
As noted in the Financial Statement, Staff is proposing to have two of the poles replaced by the City's
maintenance contractor, Alameda County Public Works, due to a logistical problem with overhead power
lines. This option appears more efficient and cost-effective than including these two locations in the bid
specification. The poles need to be modified to fit under the power lines, and it is proposed to use
"salvaged" poles fi:om previous projects to save some of the cost of this work. The cost of the work by
Alameda County is estimated at $3,000 or less to cover labor and the cost of modifying the two poles.
A total of 10 bids were received for Contract 03-16 on October 7, 2003. The low bidder is Brown and
Fesler, Inc., with a bid of $50,312. Since the bid is below the amount budgeted for the work, the
additional available funds are proposed be retained in Fund 710 (Citywide Street Light Maintenance
Assessment District) for future use. Staff has reviewed the bid documents submitted and is familiar with
the low bidder's work.
Staff recommends that the City Council adopt the resolution awarding Contract 03-16, Street Light Pole
Replacement, Phase 2, to Brown and Fesler, Inc.
Page 2
RESOLUTION NO. -03
A RESOLUTION OF THE .CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 03-16
STREET LIGHT POLE REPLACEMENT, PHASE 2
TO BROWN AND FESLER, INC.
WHEREAS, the City of Dublin did, on October 7, ~003, publicly open, examine, and declare
all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for
Contract 03-16, Street Light Pole Replacement, Phase 2, authorized by the City Council on September 16,
2003, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of
said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Director of Public Works, who has recommended
that the bid hereinafter mentioned is the lowest and best bid for doing said work;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
award City of Dublin Contract 03-16, Street Light Pole'Replacement, Phase 2, to the lowest responsible
bidder therefor, to wit Brown and Fesler, Inc., with a bid of Fifty Thousand, Three Hundred Twelve
Dollars and No Cents ($50,312.00), the particulars of which bid are on file in the Office of the Director of
Public Works.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement.
PASSED, APPROVED AND ADOPTED this 21st day of October, 2003.
AYE S:
NOES:
ABSENT:
ABSTAINING:
ATTEST:
Mayor
City Clerk
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