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Home My WebLink About8.1 Human Svcs Comm Fund Recommend STAFF REPORT CITY CLERK File #480-30 CITY COUNCIL DATE:February 18, 2014 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, Acting City Manager SUBJECT: Human Services Commission Fiscal Year 2014-2015 Community Grants Program Funding Recommendations Prepared by Lynette Darensburg, Administrative Analyst II EXECUTIVE SUMMARY: The Human Services Commission, as part of their appointment, has been tasked to provide Community Grants Program funding recommendations to the City Council each year. On January 23, 2014, the Commission held a public meeting related to the Fiscal Year 2014-2015 Community Grants Program. The Commission received presentations from community organizations that applied for grant funding and reviewed Staff funding recommendations. After deliberation, the Commission recommended 23 projects/programs to receive grant funding. FINANCIAL IMPACT: The Community Grants Program is supported by several funding sources including Community Development Block Grant (CDBG) funds, the General Fund and the Housing In-Lieu Fund (as appropriate). The CDBG FY 2014-2015 allocation is anticipated to be $87,303. Staff anticipates that $67,402 will available for direct support of social service programs in the community (“service-based” programs). The Fiscal Year 2014-2015 funding cap is $120,000 for the General Fund as established by the City Council and the Commission recommended utilizing an additional $7,000 of Housing-In Lieu Fund to support housing programs consistent with past practice. RECOMMENDATION: Resolution Staff recommends that the City Council adopt 1) a Approving Funding Resolution Recommendations for Fiscal Year 2014-2015 Community Grants Program; and 2) a Approving Funding Recommendations for a City Contribution to Dublin Partners in Education for Fiscal Year 2014-2015. Submitted By Reviewed By Community Development Director Acting Assistant City Manager ITEM NO. 8.1 Page 1 of 4 BACKGROUND: The City of Dublin Community Grants Program provides financial support to local not-for-profit organizations serving the Dublin community. The program is supported through several funding sources including the federal CDBG program, the City’s General Fund and Housing In-Lieu Fund (as appropriate). In previous years, a City Council Grants Program Subcommittee provided policy and grant funding recommendations to the full City Council for consideration. For Fiscal Year (FY) 2014-2015, the grant process was amended to include a review of grant applications by the newly-formed Human Services Commission. On January 23, 2014, the Human Services Commission held a public meeting and heard presentations from grant applicants and reviewed staff funding recommendations. The Commissioners expressed their gratitude for the valuable services each organization brings to the community. Their deliberations resulted in the funding recommendations outlined below. Attachment 1 of the staff report provides a detailed account of the process the Human Services Commission followed in order to make grant funding recommendations for FY 2014-2015. ANALYSIS During this year’s application cycle, the City of Dublin received 28 applications from 23 organizations or groups, and one organization subsequently withdrew its application. In total, $317,412 was requested through the Community Grants Program. Under the grant guidelines, each organization is eligible for a minimum of $3,500 and maximum of $25,000 (or the applicant’s request, whichever is lower). The following chart summarizes the total funding requests and Human Services Commission recommendations for the FY2014-2015 Community Grants Program: Funding Request HS Commission Total Grant Funding for Recommendations Recommendation FY 2014-2015FY 2014-2015 CDBG Fund $68,044 $ 67,402 * General Fund $231,368 $120,000 Affordable Housing Fund $18,000 $ 7,000 Total Community Grants $317,412 $194,402 *This represents the total funding recommendation for community organizations only and does not $19,901 include committed for two CDBG programs (Rehabilitation Program and Administrative costs). CDBG Funds Nine organizations qualified and indicated they were willing to meet the CDBG guidelines. In the table below, of the anticipated $87,303 CDBG allocation, $67,402 is expected to be available for funding. The Human Services Commission recommended the following grant awards for organizations: Page 2 of 4 CDBG Fund Recommendations Fiscal Year 2014-2015 Axis Community Health-Access to Care $10,000 Axis Community Health-Clinic Capital Project $13,500 Calico Center-Child Abuse Intervention $6,500 Open Heart Kitchen-Dublin Meal Program $10,000 Senior Support Program-Case Management $ 9,500 Spectrum Community Services-Meals on $ 7,902 Wheels Tri-Valley Homeless Services Program $10,000 Total $67,402 The organizations, as recommended, meet the CDBG program’s national objectives of benefiting income qualified persons, homeless persons or persons with disabilities; and all qualify as eligible uses of CDBG funds. If approved, the City would enter into mandatory contracts with the County and the funded organizations. General Fund The Human Services Commission recommends that 17 organizations be funded as follows: General Fund Recommendations Fiscal Year 2014-2015 Chabot-Las Positas Community College Tri-Valley One Stop Career Center $10,000 Child Care Links - Early Childhood Education $10,000 CityServe of the Tri-Valley $12,360 Dublin High School Parent - Sober Grad Night $4,000 Dublin Partnerships in Education - DPIE $10,000 Easter Seals Bay Area - Easter Seals Kaleidoscope Youth Group $4,000 Eden I&R, Inc.- 2-1-1 Alameda County $10,000 Hope Hospice, Inc.- Hope Hospice $11,400 Kidango, Inc,- Early Childhood Education $10,000 Sandra J. Wing Healing Therapies $5,831 School of Imagination $6,625 Tri-Valley YMCA-Build Assets Reduce Bullying $4,659 Tri-Valley YMCA - Family Engagement at Emerald Vista $10,000 Tri-Valley Haven’s - Domestic Violence Services Program $4,500* Valley Children’s Museum $6,625 Total $120,000 * See Affordable Housing Fund for additional recommendation Affordable Housing Fund Two organizations are recommended for funding through the City’s Housing In-Lieu Fee Fund: (1) Tri-Valley Haven Domestic Violence Services; and (2) Community Resources for Independent Living. Housing services are allowable expenses per the City’s Zoning Ordinance, Section 8.68.080A. These programs have been supported through this City funding source in Page 3 of 4 prior years. Using the Affordable Housing Fund for these programs provides additional flexibility in awarding grant funding for applicants and furthers the Housing program goals. The Human Services Commission recommends funding the two organizations as follows: Affordable Housing Fund Recommendations Fiscal Year 2014-2015 Tri-Valley Haven-Domestic Violence Services Program $3,500 * CRIL-Independent Living, Housing &Employment Services for People with Disabilities $3,500 Total $7,000 * See General Fund for additional recommendation Final funding allocations to all organizations would be determined based on available funding. If reductions are necessary, Staff will work with the organizations to make prorated reductions that comply with the minimum grant threshold of $3,500. The Human Services Commission also requested that the City Council consider directing Staff to explore alternate funding options for the Art and Music programs. Under prior direction of the City Council, the Parks and Community Services Department has been researching alternatives to fund such programs. The Parks and Community Services Department expects to bring forward recommendations to the City Council at a future meeting. ATTACHMENTS: 1. Resolution Approving Funding Recommendations for Fiscal Year 2014-2015 Community Grants Program 2. Resolution Approving Funding Recommendations for a City Contribution to Dublin Partners in Education for Fiscal Year 2014- 2015 3. Human Services Commission Staff Report –w/o attachments, January 23, 2014 4. Human Services Commission Final Funding Recommendations Page 4 of 4 RESOLUTION NO. - 14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN *************************** APPROVING FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2014-2015 COMMUNITY GRANTS PROGRAM WHEREAS , on January 23, 2014 the Human Service Commission recommended 23 projects/programs to receive grant funding through the Community Grants Program; and WHEREAS , the Human Service Commission has provided the City Council with Fiscal Year 2014-2015 Community Grant funding recommendations; and WHEREASExhibit A , attached hereto and made a part of this Resolution, reflects the Fiscal Year 2014-2015 Community Grants Funding Recommendations (All Funds) for the City of Dublin; and WHEREASExhibit A , has been segregated to isolate a grant appropriation for a community organization, Dublin Partners In Education, (DPIE) which will be voted on as a separate Resolution as one City Councilmember is also a member of the community organization’s Board of Directors; and WHEREAS , the action taken by this resolution shall approve the funding recommendations of all funds excluding the DPIE appropriation; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby take the following actions: 1. Approve and adopt the Fiscal Year 2014- 2015 Funding Appropriation for the City of Exhibit A (Column A – Excludes DPIE Dublin Community Grants Program, as outlined in Contribution) . 2. Approve the allocations as recommended by the Human Services Commission 3. Include the allocations in the FY 14-15 budget 4. Direct staff to work with the County as required on the CDBG funding recommendations 5. Authorize the City Manager to execute agreements with the County for use of CDBG funds and the funding agreements with each grant recipient effective July 1, 2014 and take such further actions as may be necessary or appropriate to carry out the City Council’s obligations pursuant to this Resolution. PASSED, APPROVED AND ADOPTED this 18th day of February, 2014. AYES : NOES : ABSENT : ________________________________ Mayor ATTEST : ____________________________ City Clerk EXHIBIT A City of Dublin Community Grants Program FY 14-15 Human Services Commission Recommendations DPIE Excluded from the overall calculations Organization Name Final HSC Recomm. Organizations Eligible for CDBG Funds Axis Community Health - $10,000 Access to Care Axis Community Health - $13,500 Clinic Capital Project CALICO - $6,500 Child Abuse Intervention Open Heart Kitchen - $10,000 Hot Meals Program Senior Support - $9,500 Case Management Spectrum - $7,902 Meals on Wheels Program Tri-Valley Homeless Services Program $10,000 $67,402 Total $0 Organizations Eligible for Community Grant Funding Final HSC through Housing In-Lieu Funds Recomm. Tri-Valley Haven-Domestic Violence ** $3,500 CRIL-Independent Living for the Disabled $3,500 $7,000 Total $0 Note: Tri-Valley Haven add'l funding under Gen Fund Final HSC Recomm. Excluding Community Grant Funds - General Fund DPIE Chabot -Las Positas Community College District - Tri- Valley One Stop $10,000 Child Care Links - Early Child Education $10,000 CityServe of the Tri-Valley $12,360 Dublin High School/PFSO - $4,000 Safe & Sober Grad Night Dublin Partnerships in Education- $0 Operational Grant Easter Seals Bay Area - $4,000 Kaleidoscope Eden I & R - $10,000 2-1-1 Alameda County Hope Hospice, Inc - $11,400 Grief Support Center Kidango, Inc. - $0 Childhood Development Center Improvements Kidango, Inc. - $10,000 Early Childhood Education Livermore Valley Opera - $0 Dublin Student Program Pacific Chamber Symphony - $0 Matinee for students and seniors Pacific Chamber Symphony - $0 Music is Fun School of Imagination $6,625 Sandra J Wing Healing Therapies Foundation $5,831 Tri-Valley Haven-Domestic Violence ** $4,500 Tri-Valley YMCA - $4,659 Build Assets Reduce Bullying Tri-Valley YMCA - $10,000 Family Engagement at Emerald Vista Valley Children's Museum - $6,625 Mobile Museum $110,000 Total $10,000 DPIE excluded from the calculation RESOLUTION NO. - 14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN *************************** APPROVE FUNDING RECOMMENDATIONS FOR A CITY CONTRIBUTION TO DUBLIN PARTNERS IN EDUCATION FOR FISCAL YEAR 2014-2015 WHEREAS , on January 23, 2014 the Human Service Commission recommended Dublin Partners In Education to receive grant funding through the Community Grants Program; and WHEREAS , the Human Service Commission has provided the City Council with the Fiscal Year 2014-2015 Community Grant funding recommendations; and WHEREASExhibit A , () has been segregated to isolate a Community Support Grant appropriation for a community organization, Dublin Partners In Education, (DPIE) which will be voted on as a separate Resolution as a City Councilmember is also a member of the community organization’s Board of Directors; and WHEREAS , the action taken by this resolution shall approve the DPIE appropriation shown in Exhibit A herein. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby take the following actions: 1. Approve and adopt the Fiscal Year 2014- 2015 Funding Appropriation of $10,000 for Exhibit A Dublin Partners In Education, as outlined in 2. Approve the DPIE allocations as recommended by the Human Services Commission 3. Include the appropriation in the FY 14-15 budget 4. Authorize the City Manager to take such further actions as may be necessary or appropriate to carry out the City Council’s obligations pursuant to this Resolution. PASSED, APPROVED AND ADOPTED this 18th day of February, 2014. AYES : NOES : ABSENT : ________________________________ Mayor ATTEST : ____________________________ City Clerk C:\Users\agenda\Desktop\Item 8.1 attch 2 reso.doc EXHIBIT A City of Dublin Community Grants Program FY 14-15 Dublin Partnership In Education Allocation Organization Name Final HSC Recomm Organizations Eligible for CDBG Funds Axis Community Health - $10,000 Access to Care Axis Community Health - $13,500 Clinic Capital Project CALICO - $6,500 Child Abuse Intervention Open Heart Kitchen - $10,000 Hot Meals Program Senior Support - $9,500 Case Management Spectrum - $7,902 Meals on Wheels Program Tri-Valley Homeless Services Program $10,000 $67,402 Total $0 Final HSC Organizations Eligible for Community Grant Funding Recomm. through Housing In-Lieu Funds B Tri-Valley Haven-Domestic Violence ** $3,500 CRIL-Independent Living for the Disabled $3,500 $7,000 Total $0 Note: Tri-Valley Haven add'l funding under Gen Fund Final HSC Recomm. Including DPIE Community Grant Funds - General Fund B Chabot -Las Positas Community College District - Tri- Valley One Stop $10,000 Child Care Links - Early Child Education $10,000 CityServe of the Tri-Valley $12,360 Dublin High School/PFSO - $4,000 Safe & Sober Grad Night Dublin Partnerships in Education- $10,000 Operational Grant Easter Seals Bay Area - $4,000 Kaleidoscope Eden I & R - $10,000 2-1-1 Alameda County Hope Hospice, Inc - $11,400 Grief Support Center Kidango, Inc. - $0 Childhood Development Center Improvements Kidango, Inc. - $10,000 Early Childhood Education Livermore Valley Opera - $0 Dublin Student Program Pacific Chamber Symphony - $0 Matinee for students and seniors Pacific Chamber Symphony - $0 Music is Fun School of Imagination $6,625 Sandra J Wing Healing Therapies Foundation $5,831 Tri-Valley Haven-Domestic Violence ** $4,500 Tri-Valley YMCA - $4,659 Build Assets Reduce Bullying Tri-Valley YMCA - $10,000 Family Engagement at Emerald Vista Valley Children's Museum - $6,625 Mobile Museum $10,000 Total C:\Users\agenda\Desktop\Item 8.1 attch 2 reso.doc AGENDA STATEMENT HUMAN SERVICES COMMISSION DATE: January 23, 2014 TO: Human Services Commission SUBJECT: City of Dublin Fiscal Year 2014-2015 Community Grants Program Funding Recommendations Prepared by Lynette Darensburg, Administrative Analyst II and Amy Cunningham, Assistant to the City Manager EXECUTIVE SUMMARY: The Human Services Commission will: (1) receive presentations fr organizations applying for grant program funding; (2) discuss the grant applications; and (3) ; EÒ7zm ©;-;7·z E© ·w; /z·ä /Ò-zx -z7;©·z 2014 meeting. FINANCIAL STATEMENT: The Community Grants Program is supported by several funding sources including Community Development Block Grant (CDBG) funds, the General Fund and the Affordable Housing as appropriate. The preliminary Fiscal Year 2014-2015 CDBG allocation is anticipated to be $87,303. A portion of this funding, approximately $6is available for direct support of social service programs in the community {;©Ýz-;,;7|. Final allocations from the Department of Housing and Urban Development (HUD) will not be known until at least March 2014. The Fiscal Year 2014-2015 Community Support Grant funding cap is $120,000 (General Fund) as established by the City Council. In compliance with grant program guidelines, all grants applications must comply with a $3,500 minimum and $25,000 maximum per application (project) request. RECOMMENDATION: Receive Report and Organization Presentations and Make Funding Recommendations for City Council Consideration. DESCRIPTION: The City of Dublin Community Grants Program provides financial support to local not-for-profit organizations serving the Dublin community. The program is supported through several funding sources including the federal Community 5;Ý;¦;· .- D©· /5.D ¦©m© 7 ·w; /z·äx D;eral Fund and Affordable Housing Fund (as appropriate). Each year the City Council awards funding to organization ·w· ,;· ;;· ·w; -Òz·äx ;;7 z Ò¦¦©· E ·w; /z·äx 7¦·;7 azzr zz and Values (Attachment 3) and needs identified in the Tri-Valley Needs Assessment (Attachment 4). Prior to the Fiscal Year 2014-2015 funding cycle, a City Council Grants Program Subcommittee provided policy and grant funding recommendations to the full City Council for consideration. For Fiscal Year 2014-2015, the grant process was modified to include a review of grant applications by the newly formed Human Services Commission. The Human Services Commission has assumed the role of receiving presentations from each grant applicant and making recommendations to the City Council. The City Council Þz -z7;© ·w; IÒ {;©Ýz-; /zzx EÒ7zm COPIES TO: All Grant Applicants 1 of 7 ITEM NO: 8.1 recommendations at the meeting on February 18, 2014 for inclusion in the budget. Final consideration of the City /Ò-zx m©· EÒ7zm ©;-;7·z z ·;··zÝ;ä -w;7Ò;d for May 2014 as part of the biennial budget hearing. Staff has reviewed the Fiscal Year 2014-2015 grant applications to verify that all requests qualify for funding based on the adopted program guidelines. As part of the review, Staff applied the City Council-approved Rating Criteria (Attachment 5 for reference) to each grant application. Each funding source does have some variation in application and use requirements; these differences were taken into consideratio application can be found on Attachment 2. The Rating Criteria is only one of several factors used in {·EEx EÒ7zm ©;-;7·zu w; w·zm /©z·;©z ·; z· consideration such elements as: the number of Dublin residents served and cost per participant; past performance for existing Dublin programs; whether the project addresses one of the 14 Key Areas of Concern identified in the 2011 Tri- Valley Needs Assessment Report (Attachment 4 for reference); and whether City funds are used to leverage other funding sources. Throughout the grant process, applicants are regularly advised that the success or im their program or project should not be solely dependent on receipt of grant funding from the City of Dublin. Organizations are encouraged to leverage any grant award with ot {zz© · · ä;©x ¦©-;r m©· ¦¦z-· Þ;©; zE©;7 ·w· ·w; ¦©;;··z ©7;© E© ·wz ;Ý;zmx ;;·zm would be based on the date/time their completed application was submitted through ZoomGrants. Attac provides a chart listing the order in which applications were submitted and will be presented. CDBG Program Background: Community Development Block Grant funds are provided by the U.S. Department of Housing and Urban Development I5u w; /z·ä E 5Ò,z Þ© Þz·w !;7 /Ò·äx ©,an CDBG Program to allocate funds and with HUD to assure that all CDBG-funded activities are in compliance with federal regulations. w; /z·ä E 5Ò,z w ¦©·z-z¦·;7 z !;7 /Ò·äx ©,an-County CDBG Program since 1982. The City of Dublin, along with the cities of Albany, Emeryville, Newark, and Piedmont (cities with a population of less than 50,000 ©;z7;·r ©; -;7 ·w; {©, /Ò·ä /z·z;|r m Þz·w the unincorporated areas of Alameda County. During the -Ò©©;· Cz- ;© C r ·w; /z·ä E 5Ò,z ©;-;zÝ;7 portion of funding is expected to total $87,303; however, only $67,402 of this amount is available for dir organizations. Every year the County dedicates a percentage of each Urban /Ò·ä /z·äx /5.D EÒ7zm -·z · ·w; /Ò·ä E !;7x IÒzm w;w,zz··z t©m©u wz t©m© z Ýzlable to income qualified households within each of the respective Urban County Cities as well as the unincorporated County for needed home maintenance and repairs. In addition, the County may limit each Urban County City to only 15% of the CDBG allocation for service-based ©mzé·z 7 ¦©;-·u w; /Ò·äx ¦· ¦©-·z-; w been to review all applications received from each Urban County City to determine if the overall request for service-based projects exceeds the 15% limit. For the first time in Fiscal Year 2013-2014, the County requested that the City make adjustments to the service-based project allocation as the County was projected to exceed the 15% limit. Staff was able to work with Axis Community Health and the County to make adjustments to designated funding sources and comply with the cap without reductions to any grant allocations. If adjustments are needed for Fiscal Year 2014-2015, Staff will work with eligible grant applicants and the County to make adjustments as necessary, including implementation of a prorated reduction for all CDBG awards, if necessary. CDBG funds are categorized as federal funds with strict reporting and monitoring requirements to insure compliance Þz·w E;7;© ©;mÒ·zu -¦ä Þz·w ·w; /Ò·äx /5.D program timelines and to assist with timely reporting to COPIES TO: All Grant Applicants 2 of 7 ITEM NO: 8.1 I5r ·w; /zzx /5.D EÒ7zm ©;-;7·z Ò· ,; -z 18, 2014. Community Support Grant Program Background: Fiscal Year 2014-2015 marks the tenth year of the City /Ò-zx 7¦·;7 /Òz·ä {Ò¦¦©· D©· EÒ7zm ¦©-;u This formalized grant process was the result of the City /Ò-zx 7;z©; · ·7©7zé; ¦¦z-·z 7 ©;¦©·zm process for organizations requesting and receiving financial Ò¦¦©· E© ·w; /z·äx D;;© CÒ7 7 ·w;© /z·ä EÒ7zm sources. The funding cap for Community Support grants has been established by the City Council at $120,000 from the General Fund. As appropriate, the General Fund allocation has been supplemented by the Affordable Housing Fund. This approach had provided additional flexibility in funding com Outreach Efforts As in past years, there were many points of contact with organizations as part of the Community Grants Program application process. These outreach and education efforts included: In early October 2013, notices of funding availability and upcoming community workshops were mailed to organizations. In early November 2013, a Request for Proposal was advertised 3 times in the local newspaper for Grants, with an open application period set between November 12 and December 12, Program announcements and information were posted on the City website with links to the Zoom Grants Application. On November 12 and November 21, 2013, City Staff held Mandatory Grant Application Workshops with interested community organizations to review the online Zoom Grants Application process and discuss program guidelines for the year. All Fiscal Year 2014-2015 grant applicants attended at least one of the mandatory meetings. h bÝ;,;© r man Services Commission met for the first time and was informed on their role in the Community Grants Program process. On January 15, 2014, Community Grants Program information was di Commissioners to familiarize them with the online grant application program. ANALYSIS 5Ò©zm ·wz ä;©x ¦¦z-·z -ä-;r ·w; /z·ä E 5Ò,z received 28 applications from 23 organizations or groups, one organization subsequently withdrew their application. Of the 27 eligible applications received, 9 met the CDBG criteria and the remaining 18 met other grant program criteria. Five organizations submitted applications for two different programs/projects: Axis Community Health, Kidango, Inc., Pacific Chamber Symphony, Tri-Valley Haven and Tri-Valley YMCA. As part of the grant application process, organizations are required to rank their funding requests. Upon Staff review, all applications were deemed complete and all organizations met the minimum application requirements. Staff reviewed all applications and rated them according to the following City Council approved criteria: h©mzé·z 7 am;;· 9ÝÒ·; ·w; m;-äx ,zz·ä · ©Ò 7 m; z· ¦;©·zs b;;7 7 .;;Ez· !;; zE ·w; ©;¨Ò;· ;;· ·w; targeted population and meets at least one goal and/or ¦z-ä ;·,zw;7 ,ä ·w; /z·äx azzr zz 7 Ò; © I CÒ7zm 7 .Ò7m;· 9ÝÒ·; ·w; m;-äx ,zz·ä to leverage funds, reviews fees and current audits. COPIES TO: All Grant Applicants 3 of 7 ITEM NO: 8.1 Page 1 of Attachment 2 summarizes the Fiscal Year 2014-201 EÒ7zm ©;¨Ò;· z-Ò7zmt ·w; ©mzé·zx ; 7 program; the Fiscal Year 2013-2014 funding award (if any); ·w; ©mzé·zx Cz- ;© EÒ7zm ©;¨Ò;·s {·EEx EÒ7zm ©;-;7·z z-Ò7zm funding source); the rating score for each application; and the number of {b;;7| ·w; ;©Ýz-; © ¦©;-· ;;· Ò·lined in the Tri-Valley Needs Assessment. CDBG Funds hE ·w; ;zmz,; ¦¦z-·z ©;-;zÝ;7 7Ò©zm ·wz ä;©x application cycle, 9 applicants qualified and indicated they were willing to meet the strict federal guidelines for use of CDBG funds. Staff has reviewed past program performance and proposed activities of the service providers to ensure the activities are in compliance with CDBG guidelines. As a requirement of funding, the City performs an annual site-monitoring visit to each agency. This site-monitoring visit includes a review of organization and client files to ensure compliance with HUD guidelines. There were no findings issued during the prior monitoring period for any of the organizations funded. As noted above, 9 organizations qualified and indicated they were willing to meet the CDBG guidelines. In the table below, of the anticipated $87,303 allocated to the City, $67,402 is expected to be available for funding organizations through the Community Grants Program. Staff recommends funding 7 organizations for Fiscal Year 2014-2015 through the CDBG program as follows, the 2 remaining organizations are recommended for funding through other sources: CDBG Fund Recommendations Fiscal Year 2014-2015 Axis Community Health-Access to Care $10,000 Axis Community Health-Clinic Capital Project $15,000 Calico Center-Child Abuse Intervention $ 5,000 Open Heart Kitchen-Dublin Meal Program $10,000 Senior Support Program-Case Management $ 9,500 Spectrum Community Services-Meals on Wheels $ 7,902 Tri- Valley Homeless Services Program $10,000 Total $67,402 These recommendations are based on City Council discussions and funding decisions approved during the last several grant funding cycles. For the past four years, the City Council has emphasized basic life needs such as food, shelter, medical services, and education in grant funding decisions. The CDBG recommendations are reflective of that approach. In addition to the CDBG funding recommendation of $67,402 in the table above, the City has 2 additional CDBG funding commitments which total the $87,303 in funding for the year: w; /Ò·ä E !;7 7zz·;© ·w; /z·ä E 5Ò,zx rehabilitation program. In Fiscal Year 2014-2015, $13,301 is preliminarily allocated to that program; Administration fees in the amount of $6,600 are allocated to support administration of the CDBG program. !E·;© EÒ7zm ·w; ¦©m©x 7·©ä EÒnctions listed above, $67,402 remains for direct allocation to qualifying applicants. Should there be further decreases in the CDBG allocation, Staff will program the percentage of the decrease evenly across all the organizations (with allowance for rounding and compliance with grant guidelines). If adjustments are necessary to comply with the 15% service-based project cap, Staff will work with the organizations and the County to bring grant allocations into compliance. COPIES TO: All Grant Applicants 4 of 7 ITEM NO: 8.1 w; ©mzé·zr ©;-;7;7r ;;· ·w; /5.D ¦©m©xs national objectives of benefiting income qualified persons, homeless persons or persons with disabilities; and all qualify as eligible uses of CDBG funds. If approved, the City would enter into mandatory contracts with the County and with the funded organizations. As required by CDBG guidelines, organizations would be required to submit quarterly reports on their progress in reaching the goals. Community Support Grants General Fund Of the 27 eligible applications received during this yearx ¦¦z-·z -ä-;r ¦¦z-·z ;· /Òz·ä {Ò¦¦©· Grant funding criteria. Staff has reviewed past program performance and proposed applicant activities to ensure compliance with program guidelines. As a condition of funding, the City requires an annual summary report from each agency receiving funding detailing how many residents were assisted; how the funds were used; if the pr outlined in the grant application were met; and the overall impact of the funding. Once submitted at the end of the year, the summary reports will be provided to the Human Services Commission and City Council as an informational item. Of the applications submitted for Community Support Grant funding, Staff recommends that 17 organizations be funded as follows: General Fund Recommendations Fiscal Year 2014-2015 Chabot-Las Positas Community College Tri-Valley One Stop Career Center $10,000 Child Care Links - Early Childhood Education $10,000 CityServe of the Tri-Valley $5,500 Dublin High School Parent - Sober Grad Night $4,000 Dublin Partnerships in Education - DPIE $10,000 Easter Seals Bay Area - Easter Seals Kaleidoscope Youth Group $4,000 Eden I&R, Inc.- 2-1-1 Alameda County $10,000 Hope Hospice, Inc.- Hope Hospice $10,000 Kidango, Inc,- Early Childhood Education 10,000 Kidango, Inc.- Kidango Early Childhood Development Center Improvements $10,000 Livermore Valley Opera - Dublin Outreach Program $4,000 t-zEz- /w,;© {ä¦wä {aÒz- z CÒ| $4,000 Sandra J. Wing Healing Therapies $4,000 School of Imagination $5,000 Tri-Valley YMCA - Family Engagement at Emerald Vista $10,000 ©z;ä IÝ;x 5;·z- z;-; {;©Ýz-; t©m© « $4,500 ;ä /wz7©;x aÒ;Ò $5,000 Total $120,000 * See Affordable Housing Fund for additional recommendation Affordable Housing Fund Two organizations are recommended for funding through the /z·äx L-Òz©ä zm L[z;Ò C;; CÒ7 !EE©7,; Housing Fund): (1) Tri-Valley Haven Domestic Violence Services; and (2) Community Resources for Independent Living. IÒzm ;©Ýz-; ©; Þ,; ;ã¦;; ¦;© ·w; /z·äx ning Ordinance, Section 8.68.080A as long as income COPIES TO: All Grant Applicants 5 of 7 ITEM NO: 8.1 verification is collected. These programs have been supported through this City funding source in prior years. Using the Affordable Housing Fund for these programs provides additional flexibility in awarding grant funding for applicants furthering the program goals. Staff recommends funding the 2 organizations as follows: Affordable Housing Fund Recommendations Fiscal Year 2014-2015 Tri-Valley Haven-Domestic Violence Services Program $3,500 * CRIL-Independent Living, Housing &Employment Services for People with Disabilities $3,500 Total $7,000 * See General Fund for additional recommendation In total, $317,412 was requested through the Community Grants Pr funding requests and Staff Recommendations for the Fiscal Year 2 Total Grant Funding Funding Request for Staff Recommendation Recommendation FY 2014-2015 FY 2014-2015 CDBG Fund * $68,044 $ 67,402 General Fund $231,368 $120,000 Affordable Housing Fund $18,000 $ 7,000 Total Community Grants $317,412 $194,402 *These amounts do not include $19,901 committed for two CDBG programs (Rehabilitation Program and Administrative costs) NOTICING REQUIREMENTS / PUBLIC OUTREACH: 1.L7;·zEz;7 z {hÒ·©;-w 9EE©·| ,Ý;u 2.Copy of Staff Report to All Grant Applicants. ATTACHMENTS: 1. Grant Applicant Presentation Order 2. Funding Request Summary Table Exhibits: Grant Applications (Hard copy of applications avail electronic copies for Commission members) A.!ãz /Òz·ä I;·w !--; · /©; E© zÒ©;7r [Þz-; Dublin Residents B.!ãz /Òz·ä I;·w CÒ7zm for New Clinic Capital Project C./![L/h /;·;© 5Ò,z /wz7 !,Ò; L·;©Ý;·z D.Chabot-Las Positas Community Colleg; 5z·©z-· ©z;ä h; {·¦ Career Center E./wz7 /©; [z 9©ä /wz7 97Ò-·z F./z·ä{;©Ý; E ·w; ©z;ä /z·ä{;©Ý; E ·w; ©z;ä G.Community Resources for Independen· [zÝzm L7;¦;7;· [zÝzmr Housing & Employment Services for People with Disabilities H.Dublin High School Parent Faculty {·Ò7;· h©mzé·z 5Ò,z Izmw Safe & Sober Grad Night I.5Ò,z t©·;©wz¦ L 97Ò-·z 5tL9 h¦;©·z D©· J.9·;© {; .ä !©; 9·;© {; Y;z7-¦; Ò·w D©· COPIES TO: All Grant Applicants 6 of 7 ITEM NO: 8.1 K.97; LE©·z µ w;E;©© !;7 /Ò·ä L.I¦; I¦z-;r L-u I¦; I¦z-; M.Yz7mr L-u 9©ä /wz7w7 97Ò-·zon: School and Family Partnership N.Yz7mr L-u Yz7m 9©ä Childhood Development Center Improvements O.[zÝ;©©; ;ä h¦;© [h {·Ò7;· t©m© P.h¦; I;©· Yz·-w; 5Ò,z a; t©m© Q.t-zEz- /w,;© {ä¦wä {aÒz- z CÒg| ;7Ò-·z ;,z; E© elementary schools R.t-zEz- /w,;© {ä¦wä a·z;; concert for students and seniors; clinics for music students S.Sandra J. Wing Healing Therapies FoÒ7·z {7© Wu z7 I;zm Therapies Foundation T.{-w E Lmz·z {-w of Imagination Grant Application U.{;z© {Ò¦¦©· t©m© E ·w; ©z;ä /; am;;· V.{¦;-·©Ò /Òz·ä {;©Ýz-; a; w;; E© 5Ò,zx Homebound Seniors W.©z;ä IÝ; 5;·z- z;-; {;©Ýz-; t©m© X.©z;ä IÝ; I;; {;©Ýz-; t©m© Y.©z;ä IÒzm h¦¦©·Òz·ä /;·;© /Òz·ä {·,zzé·z Program Z.©z;ä a/! .Òz7 !;·r w;7Ò-; .Òäzm AA.©z;ä a/! Czä 9mm;;· · 9;©7 z· BB.;ä /wz7©;x aÒ;Ò a,z; aÒ;Ò /wz7©;x !-·zÝz·z; 3. City of Dublin Mission, Vision and Values 4. 14 Needs Identified in 2011 Tri-Valley Needs Assessment 5. Grant Rating Criteria Worksheet COPIES TO: All Grant Applicants 7 of 7 ITEM NO: 8.1 City of Dublin Community Grants Program FY 14-15 Prior Year Funding Organization Name Funding FY Request FY Final HSC 2013-20142014-2015Recomm. Organizations Eligible for CDBG Funds $10,000.00 Axis Community Health - Access to Care$10,000$10,000 $13,500.00 Axis Community Health - Clinic Capital Project$15,000$15,000 $6,500.00 CALICO - Child Abuse Intervention$5,000$6,500 $10,000.00 Open Heart Kitchen - $10,000$10,000 Hot Meals Program $9,500.00 Senior Support - $10,000$11,353 Case Management $7,902.00 Spectrum - $6,475$8,000 Meals on Wheels Program $10,000.00 Tri-Valley Homeless Services Program$10,000$10,000 Å r År Total $0 Organizations Eligible for Community Prior Year Funding Support Grant Funding through Housing In- Funding FY Request FY Final HSC Lieu Funds 2013-20142014-2015Recomm. $3,500.00 Tri-Valley Haven-Domestic Violence **$8,000$8,000 $3,500.00 CRIL-Independent Living for the Disabled $3,500$7,191 År År Total $0 b·;t ©z;ä IÝ; 77³ EÒ7zm Ò7;© D; CÒ7 Prior Year Funding Community Support Grant Funds - Funding FY Request FY Final HSC General Fund 2013-20142014-2015Recomm. Chabot -Las Positas Community College $10,000.00 District - Tri-Valley One Stop $10,000$17,000 Child Care Links - Early Child Education $10,000$25,000$10,000.00 CityServe of the Tri-Valley $5,000$12,360$12,360.00 Dublin High School/PFSO - Safe & Sober Grad Night$4,000$4,000$4,000.00 Dublin Partnerships in Education- Operational Grant$25,000$25,000$10,000.00 $4,000.00 Easter Seals Bay Area - $2,500$7,000 Kaleidoscope Eden I & R - $10,000$10,000$10,000.00 2-1-1 Alameda County Hope Hospice, Inc - $10,000$15,000$11,400.00 Grief Support Center Kidango, Inc. - Childhood Development Center Improvements$0$20,999$0.00 $10,000.00 Kidango, Inc. - $0$25,000 Early Childhood Education Livermore Valley Opera - Dublin Student Program$5,000$5,000$0.00 Pacific Chamber Symphony - Matinee for students and seniors$0$7,500$0.00 $0.00 Pacific Chamber Symphony - Music is Fun$5,000$11,500 $6,625.00 School of Imagination $0$11,600 $5,831.00 Sandra J Wing Healing Therapies Foundation $0$10,000 Tri-Valley Haven-Domestic Violence ** $0$8,000$4,500.00 Tri-Valley YMCA - $0$4,659$4,659.00 Build Assets Reduce Bullying Tri-Valley YMCA - Family Engagement at Emerald Vista$10,000$12,000$10,000.00 Valley Children's Museum - Mobile Museum$5,000$7,750$6,625.00 Å r Å r Total $0 * Needs as outlined in the Tri-Valley Needs Assessment (Attachme ** Tri-Valley Haven Domestic Violence Program - General Fund + A