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HomeMy WebLinkAbout10-21-2013 Approved P&CS Minutes PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Minutes CITY OF DUBLIN October 21, 2013 The October 21, 2013 Regular Meeting of the Parks & Community Services Commission was called to order at 7:00 PM at the Dublin Civic Center, Dublin,California, by Chair Totaro. PLEDGE OF ALLEGIANCE Chair Totaro led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Ballesteros, Boboc, Elias, Mack, Sung,Totaro Commissioner Absent: None ORAL COMMUNICATIONS 3.1 Brief Informational Only Reports from Senior Center and Youth Advisory Committees Senior Center Advisory Committee Member Faye Guarienti reported that the 2013 Summer Quarterly Report was presented to the Advisory Committee which showed that program and activity attendance increased overall. She reported on the Senior Info Fair that was held on October 5, 2013 and informed the Commission of the upcoming Hometown Heroes event being held November 2, 2013. Cm. Sung reported on the August and September Youth Advisory Committee meetings. The Advisory Committee received a presentation from a Dublin Librarian on volunteer opportunities and the City Clerk on Robert's Rules of Order and the Brown Act, and the Advisory Committee evaluated the "splatter" event. The Advisory Committee also hosted a game booth at the Dublin High School Homecoming event 3.2 Public Comments—None APPROVAL OF MINUTES 4.1 May 20, 2013 On a motion by Cm. Ballesteros, seconded by Cm. Elias, and by a vote of 3-0-2 with Chair Totaro and Cm. Boboc abstaining, the Commission voted to approve the minutes of May 20, 2013 as presented. Chair Totaro and Cm. Boboc abstained from the vote due to their absence during the May 20, 2013 meeting. (The one year term of Student Commission T.Elias, who was present at that meeting, expired July 2013.) 4.2 August 19, 2013 On a motion by Chair Boboc, seconded by Vice Chair Mack, and by a vote of 5-0-1 with Cm. Elias abstaining, the Commission voted to approve the August 19, 2013 minutes as presented. Cm. Elias abstained from the vote due to his absence during the August 19,2013 meeting. WRITTEN COMMUNICATIONS—None P&CSC Meeting Minutes—October 21, 2013—Page 2 of 4 NEW BUSINESS 8.1 Emerald Glen Recreation and Aquatic Complex Public Art Selection Committee Ms. Ann Mottola, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Ballesteros volunteered to serve on the Committee and Vice Chair Mack volunteered to serve as the alternate. The Commission concurred with the selection. 8.2 Positano Hills Park—Site Modifications Ms. Rosemary Alex, Parks and Facilities Development Coordinator, presented the specifics of the item as outlined in the Staff Report. Cm. Ballesteros stated she prefers the arch swings and new climbing and slide structure for the play equipment, and planting trees for shade. Vice Chair Mack agreed with Cm. Ballesteros. Cm. Boboc asked about the type of trees that would be planted. Ms. Alex stated that it would most likely be a combination of Oak trees and Flowering Pear trees. Cm. Sung asked if the heat from the sun could make the umbrella structures hot to the touch. Ms. Alex explained that the umbrella structures would be off the ground and vented to allow for air circulation. Cm. Elias asked about the costs associated with planting more mature trees for more immediate shade. Ms. Alex estimated that the cost could likely be around $3,000 per tree. Chair Totaro stated he likes the idea of planting mature trees. He stated he likes Alternate #2 with the option to mix and match some of the play elements. Ms. Joy Ward, resident of the Positano neighborhood, stated that additional play structures are a priority for the park and that she likes the arch swings and the idea of planting mature trees. Ms. Tracy Lou, resident of the Positano neighborhood, stated there should be more play equipment for five to twelve-year olds and stated her concerns regarding the balance of the location of active versus passive amenities within the park. Ms. Sheila Jessup Schwartz, Dublin resident, asked about the costs of the project. Ms. Alex stated that the costs would be determined once the project has been approved by City Council and is put out for bids. Chair Totaro asked Staff to address the idea behind the current balance activity in the park. Ms. Alex explained that the park was designed to have a passive informal lawn space along with areas for two to five-year olds and five to twelve-year olds. J P&CSC Meeting Minutes—October 21,2013—Page 3 of 4 Cm. Boboc stated his preference for Alternate#2 with planting mature trees. Vice Chair Mack and Cm.Sung stated their preference for Alternate#2 with the arch swing. Cm. Elias stated his preference for Alternate #2 with an option for an alternate swing set. He further stated his preference for planting mature trees rather than installing umbrellas for shade structures. He asked about shifting the swing set towards the lawn area, and Ms. Alex explained that this option would be cost prohibitive. Chair Totaro stated that he likes the current balance of the park, and prefers Alternative #2 with the arch swing and planting mature trees. On a motion by Cm. Elias, seconded by Vice Chair Mack, and by a vote of 6-0-0, the Commission unanimously voted to recommend to the City Council Alternate #2 with the arch swing and planting mature trees as the preferred option. 8.3 Summer Quarterly Report Ms. Micki Cronin, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Elias complimented Staff on being innovative with program offerings. He asked about the Adult Softball League registration. Ms. Cronin stated that staff is making adjustments to the program based on feedback received from past League participants. Cm. Elias suggested that the Junior Leader program be heavily promoted in the high schools as well to garner additional participation in the program. Vice Chair Mack stated that the Senior Info Fair was a great event. Cm. Totaro agreed that emphasis should be placed on increasing participation in the Junior Leader Program. He suggested the idea of a youth conservation corps program or something similar. He stated that he is in favor of the increase in offerings of recreational-based activities as compared to academic enrichment programs. 8.4 Parks and Community Services Strategic Plan Annual Report Ms. Micki Cronin, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Totaro stated that Staff is on track with the program and activity offerings; however, Staff should also work towards getting the word out about the great work and products of the Department. He suggested that such promotions could take place at the next park opening,for example. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS&COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF P&CSC Meeting Minutes — October 21, 2013 — Page 4 of 4 Vice Chair Mack reported she attended the "splatter" event and would be attending the Hometown Heroes event November 2, 2013, at the Senior Center. Cm. Boboc reported he participated in a run as part of an anti -bullying campaign. Cm. Ballesteros reported she attended the last outdoor movie night event. Cm. Elias asked about the timeline for the future community park in the Jordan Ranch Development. Mr. McCreary stated that this future project is currently outside of the five-year Capital Improvement Program, which will be updated in spring 2014. Cm. Sung reported she attended the "splatter" event and provided feedback to Staff. Chair Totaro reported that he received good feedback about the "splatter" event, especially the fireworks. He stated he would like there to be shade structures and higher fences at Fallon Sports Park. Ms. Cronin and Mr. McCreary provided program and project updates. ADJOURNMENT Being no further business, the meeting adjourned at 8:40 PM. Respectfully submitted, Rhonda Franklin Administrative Analyst APPROVED: Chairperson