HomeMy WebLinkAbout8.1 Election of Officers AGENDA STATEMENT
CITY OF HERITAGE AND CULTURAL ARTS COMMISSION
DUBLIN MEETING DATE: January 9, 2014
SUBJECT: Election of Officers
Prepared by Ann Mottola, Heritage and Cultural Arts Manager
ATTACHMENTS: None
RECOMMENDATION: Conduct Elections
FINANCIAL STATEMENT: None
DESCRIPTION: The Bylaws and Rules of Procedure for the Heritage and Cultural
Arts Commission (Section V. Officers) state the following:
Election and Term of Office.
The Chairperson and Vice Chairperson are elected by the majority of the Commission for a 1-year
term and hold office until their successors are elected, or until their terms as members of the
Commission expire. The officers are elected at the first meeting of the Commission in January of
each year. Elections, whether regular or to fill vacancies shall be held only if a simple majority of
the Commission members are present. The Commission shall, unless no Commissioners meet
the criteria, elect Commissioners to the positions that have not previously served in the position
and that have not declined the appointment, with the intent that no one should serve in the
position for two consecutive years.
Duties of Officers. The Chairperson performs the following duties:
1. Presides at all meetings of the Commission.
2. Appoints committees and chairpersons of committees as necessary.
3. Signs correspondence on behalf of the Commission.
4. Represents the Commission before the City Council.
5. Performs other duties necessary or customary to the office.
The term of office for the Chairperson and Vice-Chairperson will run through December of 2014. In the
event of the absence of the Chairperson or his/her inability to act, the Vice-Chairperson presides in place
of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and the
Vice-Chairperson, the remaining members shall elect one of their members to act as temporary
Chairperson.
RECOMMENDATION: Staff recommends the Heritage and Cultural Arts Commission conduct
elections for a Chairperson and Vice-Chairperson at this meeting.
COPIES TO:
GACOMMISSIONS&COMMITTEES\HERITAGE COMMISSION\AGNDSTMT\2014\01-09-14 Item 8.1 Elections.doc ITEM NO: 8.1