HomeMy WebLinkAbout4.03 FrontCountrUpgradePh2 CITY CLERK
File#
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 19, 2003
SUBJECT:
Authorization to Solicit Bids for Contract 03-14,
Front Counter Upgrade, Phase 2
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
Specification and details to be available at the City Council meeting
RECOMMENDATION~
FINANCIAL STATEMENT:
Authorize Staff to advertise for bids
The estimated cost of Phase 2 construction is $40,000; the total
construction budget for both Phase 1 and Phase 2 is $50,214
DESCRIPTION: On June 17, 2003, the City Council authorized Staff to solicit bids
for Contract 03-09, Front Counter Upgrade, Phase 1, which prOPosed to reconfigure the shelf and drawer
space under the Development Services counter. As stated in a separate item on this agenda,, no bids were
received, and Staff is therefore proposing to negotiate with vendors for the work.
The second phase of the project involves replacing the existing built-in desks with more functional and
ergonomic workstations. The project also includes re-carpeting the workstation area and upgrading the
electrical circuits and computer cabling. The proposed workstations would provide more desktop space
and would be configured to allow Staff a better view of the hallway leading from the foyer and the public
counter. The proPosed files and shelves can all be closed for a neater appearance.
The'project specification provides that the workstation installation be performed on a weekend. From a
practical standpoint, the demolition and some of the cabling and carpeting work will most likely need to
be accomplished on one or two weekdays. Staff will make every effort to minimize the inconvenience to
the public during this time.
Staff recommends that the City Council authorize the solicitation of bids for Contract 03-14, Front
Counter Upgrade, Phase 2.
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COPIES TO:
ITEM NO.