Loading...
HomeMy WebLinkAbout8.3 Military Heritage Ctr Partnershipor 19 82 /ii � 111 DATE: TO: FROM: SUBJECT STAFF REPORT CITY COUNCIL December 17, 2013 Honorable Mayor and City Councilmembers Joni Pattillo City Manager""' CITY CLERK File #910 -40 Military Heritage Center Partnership Prepared by Paul McCreary, Parks and Community Services Director EXECUTIVE SUMMARY: The City Council will consider a conceptual partnership with Camp Parks to create a Military Heritage Center to house the Camp Parks historical artifacts the City has on permanent loan from the Department of the Army. FINANCIAL IMPACT: The costs of creating a permanent exhibit and operating a Military Heritage Center are unknown at this time. The Fiscal Year (FY) 2013 -2014 budget has funding available to have a consultant prepare a plan to exhibit the Camp Parks Collection on a temporary, virtual and permanent basis. No funding has been identified at this time to implement the plan once adopted. RECOMMENDATION: Staff recommends the City Council take the following action- 1 . Determine if the City should pursue a partnership with Camp Parks to create a Military Heritage Center; and if so, 2. Direct Staff to develop a Memorandum of Understanding with Camp Parks for City Council consideration; and 3. Authorize the City Manager to negotiate and execute an agreement with a consultant to prepare the study. Submitted B Reviewed By Director of Parkland Assistant City Manager Community Services Page 1 of 3 ITEM NO. 8.3 DESCRIPTION: The City has an opportunity to partner with Camp Parks to create a "Military Heritage Center" at the Visitor Center being constructed at the new gate off Dougherty Road at Mariposa Lane. The purpose of this partnership would be to exhibit the historical artifacts the City has on permanent loan from the Department of the Army. As background, on October 19, 2010, the City Council directed Staff secure a donation of the historical artifacts from the former history museum at Camp Parks, and to pursue the concept of a permanent museum of military history at the community park in the future Dublin Crossing development (Attachment 1 is the Staff Report from that meeting). Staff worked with the Department of the Army and on August 15, 2011 received approval of the permanent loan of the collection to the City. The collection was moved to an area in the expansion space at the Library. Staff has worked with a lead volunteer from the Historic Park and Museums to further catalog the collection and ensure the contents are stored for preservation. The City has a key initiative for the current Fiscal Year (FY) to have a consultant develop a Collections Policy for the Camp Parks collection, and determine opportunities to exhibit the collection on a temporary, virtual and permanent basis. Funding was allocated in the budget this FY to conduct the study and develop the plan. Staff from the Parks and Community Services Department recently met with Lt. Colonel Gerdes to discuss the study planned by the City. Lt. Colonel Gerdes indicated that, as part of the development of the new main gate for the Base on Dougherty Road, there will be a new Visitor Control Center, which has a 2,400 square foot room that could be used to exhibit the Camp Parks Collection (by comparison the Library Community Room is 1,800 square feet). The room is unfinished and shelled out for tenant improvements. This type of unfinished space would lend itself well to an exhibition space and storage for the collection artifacts that are not on display. In concept Camp Parks would allow the City to create a permanent exhibit in the room, as well as provide opportunities for temporary exhibitions. This would allow the City to develop plans for a Military Heritage Center without having to pay for the estimated $1.0 million it would cost to construct a similar building. The Lt. Colonel indicated that, while Camp Parks could provide the space, they would not have resources to develop the space or operate the Center once it is opened. Staff recommends the City Council consider this site for the permanent exhibition of the Camp Parks Collection, rather than the future community park at Dublin Crossing, as previously directed. It would significantly reduce the capital outlay and the collection would be on display at the base, which is more relevant to the collection. If the City Council concurs and has interest in pursuing this partnership at the new Camp Parks Visitor Center, Staff would further discussions with Lt. Colonel Gerdes to develop a memorandum of understanding or partnership agreement with Camp Parks for City Council consideration at a future meeting. As part of the process Staff would reach out to the Dublin Historical Preservation Association to determine their interest in partnering with the City on the project. Concurrently Staff would find a consultant to prepare the Camp Parks Collections Policy and develop an exhibit plan and cost estimate for the tenant improvements and construction of the exhibit. Staff would involve a variety of stakeholders in the planning process including: Page 2 of 3 • Camp Parks and Department of the Army Museum and Architectural Specialists • Heritage and Cultural Arts Commission Representatives • City Historian • Dublin Historical Preservation Association • Dublin Unified School District history teachers with curriculum tied to Base history • Volunteers at the Dublin Historic Park and Museums • Veterans and Dublin residents with an interest in history If the concept is approved by the City Council, Staff anticipates the study could be completed by fall 2014. NOTICING REQUIREMENTS /PUBLIC OUTREACH: A copy of this Staff Report was sent to Lt. Colonel Gerdes, the Heritage and Cultural Arts Commissioners and the President of the Dublin Historical Preservation Association. ATTACHMENTS: 1. City Council Staff Report from October 19, 2010, Regarding Acquisition of the Camp Parks Historical Artifacts Page 3 of 3 0f ,Q 19 82 O`1LIFOR��� STAFF REPORT CITY CLERK DUBLIN CITY COUNCIL File # ❑ ®0 ®-©® DATE: October 19, 2010 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJECT: Camp Parks Historical Artifacts Prepared By: Diane Lowart, Parks and Community Services Director EXECUTIVE SUMMARY: The City Council has a high priority objective (Culture & Leisure, Heritage & Cultural Arts, #9) to work with U.S. Army Reserve Camp Parks to preserve its history during the redevelopment of the facility. Correspondence has been received from Lieutenant Colonel Friend, Garrison Commander at Camp Parks, outlining the conditions to be met to facilitate donation of historical artifacts from the former history museum at Camp Parks. FINANCIAL IMPACT: There is no cost associated with storage and temporary display of the artifacts. The cost associated with a permanent museum of military history has not yet been determined. RECOMMENDATION: It is recommended that the City Council take the following action: 1. Direct Staff to send a letter to Lieutenant Colonel Friend indicating the City's interest in securing a donation of historical artifacts from the former history museum at Camp Parks. 2. Direct Staff to pursue the concept of a permanent museum of military history at the community park in the future Camp Parks development. Submitted by: Parks and Community Services Director 4;; -_ Reviewed by: Assistant City Manager Page 1 of 3 ITEM NO. � - 2-- DESCRIPTION: The Camp Parks History Center officially opened in 1993 and contained 1,500 sq. ft. of exhibit space. The History Center was permanently closed in early 2010 and the historical artifacts from the Center were inventoried and put into storage at Camp Parks. Contained in the inventory are the artifacts listed below. • 26 -29 boxes containing framed photos, log books, maps, oversized documents, photographs, clippings, documents, binders and albums (approximately 2/3 of the material is directly related to Camps Parks history and is of interest) • Hospital display — bed, night stand, blankets from Shoemaker • Hammock, sailor • Framed maps and prints • Camp Parks Sign and "Shack" Correspondence has been received from Lieutenant Colonel Friend, Garrison Commander at Camp Parks, outlining the conditions to be met to facilitate donation of historical artifacts from the former history museum at Camp Parks (Attachment 1). If the City of Dublin is interested in requesting a donation of the historical artifacts, the following is required: 1. A written request, a location map /sketch map of surrounding area pinpointing the exact display location, and photographs of the proposed display site and facilities. 2. A copy of the City charter from the county or state identifying the City as an incorporated municipality. Staff, in consultation with representatives from the Dublin Historical Preservation Association (DHPA), has met to discuss possible options to deal with the historical artifacts from the former history museum. The preferred option of Staff and DHPA would be for the City to request the artifacts and then put them in storage in the library expansion space which is a temperature controlled environment necessary to preserve the artifacts. The artifacts could be displayed periodically in the small classroom of the Murray Schoolhouse. Long term, the City could consider an option to develop a small military museum as part of the community park in the future Camp Parks development. At the present time, there is not a military museum in the immediate Bay Area and a museum of this nature could be a regional draw. Additionally there are many veterans' groups that may be interested in supporting a concept such as this. Regarding the community park in the future Camp Parks development, in September 2005 the City Council received the final report prepared by Moore lacofano Golstman, Inc. on potential themes for a centrally - located park space at the future Camp Parks development site. Instead of simply creating a list of facilities that existed elsewhere, the report entitled, "Uniquely Dublin: A Vision for a Community Place," examined the concept of "placemaking" and formulated a strategy for the City to consider when examining the Camp Parks property. The report presented three themes including: Arts and Culture; Food; and Games. The City Council did not take action on the report but requested further input from the City's advisory bodies. In February 2006, Staff returned to the City Council to determine if the theme concept should be pursued and if so, whether one of the original three themes was acceptable or if some combination of the themes was desirable. Further, the City Council was asked to determine the Page 2 of 3 desired acreage number for transmittal to the U.S. Army. The City Council concurred that the combination theme was preferred and determined that the desired acreage was 46 acres. The Heritage and Cultural Arts Commission considered this item at its meeting on October 14, 2010; Staff will verbally report to the City Council on the recommendation of the Commission. NOTICING REQUIREMENTS /PUBLIC OUTREACH: A copy of the Staff Report was provided to the Heritage and Cultural Arts Commission and the Dublin Historical Preservation Association. ATTACHMENTS: 1. Correspondence from Michael P. Friend, Lieutenant Colonel, Camp Parks Page 3 of 3 h7 �.ri IL1 ifiti? R r 1 ,f REPLY TO ATTENTION OF DEPARTMENT OF THE ARMY UNITED STATES ARMY GARRISON CAMP PARKS BUILDING 790, 6TH STREET CAMP PARKS, CA 945685201 August 4, 2010 Commander, United States Army Garrison, Camp Parks Ms. Joni Pattilo 100 Civic Plaza Dublin, California 94568 Dear Ms. Pattillo: 0 CITY AUG ) G �-it10 CITY lVu,, �,,4 -. i Jr)-:)O1 I am writing to you to provide information regarding regulatory requirements for this installation to donate "Historical Artifacts" fiom the Department of The Army's Center of Military History (CMH). This is in response to "Historical Artifacts" that are currently stored in Camp Parks. Prior to any agreements being finalized for this Command to donate artifacts, under Army Regulation 870 -20 (Historical Activities, Army Museums, Historical Artifacts, and Art), the CMH will determine whether any of the military equipment stored in Camp Parks has any specific or intrinsic historical value. When historical value has been established, the CMH may direct Army possession and or allow donation. For a possible donation to occur and to facilitate the requirements of the CMH, which is designated as the Army's executive agent and custodian for all military historical artifacts, the following conditions must be met by any designated recipient: 1. A written request, a location map /sketch map of surrounding area pinpointing the exact display location, and photographs of the proposed display site and facilities. 2. If the requesting entity is the City of Dublin, the city must provide a copy of its charter from the county or state identifying them as an incorporated municipality. 3. If the requesting entity is a museum, historical society, or historical institution of a state or a foreign nation, then that entity must provide certification of government ownership and 501C Certificate. 4. If the requesting entity is a nonprofit museum operated and maintained for educational purposes only, then they must be incorporated under applicable state law and possess IRS tax exemption. The museum must be operated by a fill -time, paid or unpaid staff (minimum one staff member on duty at all times the facility is open) who cares for tangible objects and exhibits them to the public for a minimum of 180 full days per year, either for free or a nominal charge. An institution that exhibits objects by appointment only may still qualify to receive items donated by the Army, provided the entity can demonstrate the donated objects were available for viewing for 180 or more days for 2 ATTACHMENT 1 SUBJECT: Historical Artifacts Donation Requirements consecutive years. Certified copies of the following documents must be provided by the museum and will be reviewed in determining the museum's eligibility: (a) Museum charter. (b) Articles of Incorporation under state law. (c) 501 C Certificate of IRS Tax Exemption. (d) Museum collection policy. (e) Facilities report. (f) Photographs of the museum facilities including buildings, exhibits, restoration and storage facilities, and any other physical assets of the museum. (g) Listing of museum staff, including name, address, SSN, date of birth, and credentials of all full and part time employees. A National Agency Check on each of the officers will be conducted at museum expense. (h) Museum financial reports and projected 3 -year budget. (i) Certification of completion of the Army Curators Course or an equivalent course as approved by CMH (must be completed within 1 year of receipt of Army property, either through attendance of a scheduled class or through a correspondence course). My designated representative for this matter is Dan Gannod, Chief of Public Affairs for Camp Parks, who is available at (925) 875- 4298/4650 or pao.parks@us.army mil. A copy of this letter is also being sent to the Honorable Tim Sbranti, and Dublin Historical Preservation Association. Thank you for your continued interest in the heritage and contributions Camp Parks and Army have made and continue to make to the greater Dublin area. Sincerely, /'7 Michael P. Friend Lieutenant Colonel, USA Commanding