HomeMy WebLinkAbout4.09 Annual Street Overlayor
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DATE:
TO:
FROM:
STAFF REPORT
CITY COUNCIL
December 17, 2013
Honorable Mayor and City Councilmembers
Joni Pattillo City Manager""'
CITY CLERK
File #600 -35
SUBJECT: Approve Contract Change Order No. 4 and Acceptance of Work — Contract No.
13 -07, 2013 Annual Street Overlay Program
Prepared by Steven Yee, Public Works Manager
EXECUTIVE SUMMARY:
The 2013 Annual Street Overlay Program (CIP No. 969104) resurfaced various City streets with
asphalt concrete (AC) overlay on top of existing pavement.
FINANCIAL IMPACT:
The adopted total appropriations in CIP No. 969104 are $921,600, including design and
improvements. Of this amount, $74,600 has been allocated for design /inspections and
$847,000 for improvements. The improvements budget includes $297,000 in federal earmark
funds for the pavement rehabilitation of Dublin Boulevard between Dougherty Road and Scarlett
Drive and $550,000 for the 2013 Annual Street Overlay Program. Dublin Boulevard resurfacing
improvement was completed under a separate contract. The total cost of improvements under
this contract is $477,546, which includes Contract Change Order No. 4 for the resurfacing of
Davona Drive in partnership with Dublin San Ramon Services District ( DSRSD). The City will be
reimbursed 75% of the $62,541 cost of Contract Change Order No. 4 by DSRSD plus an
administrative fee.
Fund
rrr,rovement
Budget*
Actual
Gash
ACTC Measure B Funds
$550,000
$477,546
#2204
* Improvement budget of $550,000 is for the 2013 Annual Street Overlay Program only.
RECOMMENDATION:
Staff recommends that the City Council approve Contract Change Order No. 4 and accept
improvements under Contract No. 13 -07, 2013 Annual Street Overlay Program, and release
retention after 35 days if there are no subcontractor claims.
Page 1 of 2 ITEM NO. 4.9
Submitted By
Director of Public Works
DESCRIPTION:
Reviewed By
Assistant City Manager
The 2013 Annual Street Overlay Program consisted of removing and replacing failed asphalt
concrete (AC) pavement to a minimum depth of 4 inches, resurfaced the street with a minimum
1 -1/2 -inch overlay of AC, and re- striped pavement markings. Major cracks were sealed prior to
resurfacing in order to prevent the cracks from reflecting through the new AC overlay. This
year's program resurfaced the following streets (Attachment 1):
Tassajara Road (North City Limits to Moller Creek)
Brighton Drive (Amador Valley Boulevard to Tamarack Drive)
Tamarack Drive (Brighton Drive to Village Parkway)
Tamarack Drive (Village Parkway to Firethorn Way)
Village Parkway (Dublin Blvd to Clark Avenue)
Lisa Court
In addition to the above streets, a portion of Davona Drive between Lucania Street and Chatam
Street was also resurfaced as part of an agreement with DSRSD. As a cost savings measure,
DSRSD requested Davona Drive to be repaved as part of the City's annual street overlay
program. The District had recently installed a recycled water pipeline on Davona Drive and
damaged the existing pavement. It was agreed that DSRSD will reimburse the City 75% of the
actual improvement cost plus an 11.5% administrative fee. The agreed 75% ratio is derived from
the remaining service life of the existing pavement before DSRSD's project. The total cost for
the Davona Drive improvements is $62,541.39, which DSRSD will reimburse the City
$46,906.04 with $7,192.26 in administrative cost managing the improvements. Contract Change
Order No. 4 (Attachment 2) is for the Davona Drive improvements.
Staff has reviewed the work as part of Contract No. 13 -07, 2013 Annual Street Overlay
Program, and determined the work is complete.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
None.
ATTACHMENTS: 1. Location Map
2. Contract Change Order No. 4
Page 2 of 2
CITY OF DUBLIN
100 Civic Plaza
Dublin, CA 94568
ORDER NO. 4
DATE:
October 23, 2013
CONTRACT CHANGE ORDER STATE:
California
CONTRACT FOR: City of Dublin 2013 Annual.Street Overlay Program COUNTY:
CONTRACT NO: 13 -07 Alameda
OWNER: City of Dublin
CONTRACTOR: C.F. Archibald Paving, Inc.
CURRENT CONTRACT PRICE: $373,045.52
CURRENT CONTRACT TIME OF COMPLETION:
CURRENT NO. WORKING DAYS:
TO: C.F. Archibald Pavinq, Inc.
(Contractor)
You are herebv reauested to comoly with the followino chances from to the contract nuns ,nprifiirtA inns or nthar rnntrnrP rinrumcnte
Description of Changes
(Supplemental Plans and Specifications Attached)
DECREASE
in Contract Price
INCREASE
In Contract Price
Furnish all materials, equipment and labor to 1) grind the entire overlay area 1.5 ", 2)
replace 1.5" of AC and 3) replace striping in kind and refresh striping as noted on Davona
Drive between Chatham St and Bonniewood Ln. The extra work was not covered on the
original contract price. Grinding and paving shall be at contract unit prices,
$ 62,541.39
i
i
TOTALS
$
$ 62,541 .39
NET CHANGE IN CONTRACT PRICE
$62,541.39
pus i Prtl.A P tvn: Acaiuonai overiay worK as requesiea oy me cuy to repair toe areas attectea Dy
the recent underground work performed by DSRSD.
The amount of the Contract will be Increased By The Sum Of
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$62,541.39
The Contract Total Including this and previous Change Orders Will Be:
The Contract Period Provided for Completion Will Be Increased: 0 Working Days
Upon execution by representatives authorized to bind the parties, this Change Order will become a part of the contract. The consideration specified
in this Change Order (whether an adjustment of the contract price, an adjustment of time, andlor other consideration) is the full and sole
compensation owed to the contractor as a result of the changes and Issues described in this Change Order. Such consideration includes, but is not
limited to, any and all direct and indirect costs incurred by the contractor as a result of the changes and issues described in this Change Order for any
labor, equipment, materials, overhead (additional, extended, field and home office), profit, or time adjustments. By signing this Change Order the
contractor waives and releases the owner from any and all claims for additional compensation concerning any of the changes and issues specified in
this Change Order. .
The undersigned, being the c. rz (Title) of the Contractor, by signing this Changer Order declares under penalty
of perjury under the laws of the State of California, and does personally certify and attest that the undersigned has thoroughly reviewed the attached
request for change order and knows its contents, and said request for change order is made In good faith; that it is supported by truthful and accurate
data; that the amount requested and the additional time requested accurately reflect the allowable expenses that would be incurred, and the time
necessary, to perform the change order; and further, that the undersigned is familiar with Califomia Penal Code Section 72 and California
Government Code Section 12650 et seq., pertaining to false claims, and further knows and understands that the submission or certification of a false
claim may lead to fines, imprisonment, or other severe legal consequences.
Accepted
(Contractor)
Approved by Agency
925984
(Joni Pattillo, City Manager)
` - °S'i j
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